FINANCE COMMITTEE

 

MEETING MINUTES

 

Click Here for Marked Agenda

 

Tuesday March 19, 2013

Tape No

10:00 AM 

 

Council Chambers 1st Floor,  City Hall

Dana Farris,

Chief of Legislative Services

 

 

 

 

John Crescimbeni, Chair

Legislative Assistant: Carol Owens

Greg Anderson, Vice Chair

Council Auditor: Kirk Sherman

Lori Boyer

Asst. Council Auditor: Janice Billy

Bill Gulliford

Attorney: Peggy Sidman

Johnny Gaffney, Left 12:23 pm

Chief of Research: Jeff Clements

Stephen Joost

Administration: Jessica Deal

Clay Yarborough, Arrived 10:12

 

 

 

Meeting Convened:  10:02 am                                 Meeting Adjourned: 12:31 pm

 

 

If a person decides to appeal any decision made by the Council with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

_____________________________________________________________________

 

 

Attendance:

 

C/M Schellenberg                                           2013-53 Chris Hand – Mayors Office

C/M Carter                                                                  Jim Robinson – Dir, Public Works

                                                                                    Jason Gabriel - OGC

2013-88                                                                         Tina Miller – Employee Services

Bill Joyce – Public Works                                           Tracey Watkins – EmployeeServices

James Bennett - FDOT                                              Dave McDaniel – Public Works

 

2013-139

Bill Joyce – Public Works

 

2013-180

Joe Whitaker - OED

 

 

 

 

 

 

 

Item/File No.

Title/History

 

 

1.  2012-719

ORD Transferring $50,000 from Public Parking to Clerk of Courts to pay for Jury Shuttle Svc. (BT 13-017) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/8/13

 

1. 12/11/2012 CO  Introduced: PHS,F

 

    1/2/2013 PHS Read 2nd & Rerefer

 

    1/3/2013 F Read 2nd & Rerefer

 

2. 1/8/2013 CO PH Read 2nd & Rereferred; PHS, F

 

Bill Summary                                                              Fact Sheet

 

PHS: Defer

 

 

DEFER

 

 

 

 

 

2.  2012-730

ORD Approp $6,000,000 ($2,247,000 from Gateway Projs - SOE Purchase Gateway Ofcs, $2,762,097 from Banking Funds, $792,556 from Supv of Elections (SOE) - Elections, & $198,347 from SOE - Registration) to Design & Construct a new SOE Bldg in LaVilla at 816 W Union St; Amend 2012-435-E Banking Fund Increasing Principal Amt of Banking Funds Bonds Auth to Issue by $2,762,097 for new Proj "Supv of Elections Ofc - Consolidated at La Villa"; Amend Ord 2012-434-E (CIP) to Auth said Proj; Provide for Proceeds of Sale of SOE Bldg at 105 E Monroe St to be used to Repay the Banking Fund; Designating Dept Oversight. (Sidman) (Introduced by CM Yarborough & Co-sponsored by CM's Love, Holt, Redman, Carter, Lee, Lumb,  Joost, Gulliford & Clark)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/8/13

 

1. 12/11/2012 CO  Introduced: R,F

 

    1/2/2013 R Sub/Read 2nd & Rerefer 6-0

 

    1/3/2013 F Sub/Read 2nd & Rerefer 7-0

 

2. 1/8/2013 CO PH SUBSTITUTED/Read 2nd & Rereferred; R, F

 

Bill Summary

 

R:  Defer

 

DEFER

 

 

 

 

3.  2013-53

ORD Transferring $1,328.399.03 ($686,138.34 Unused Grant Match Funds from Gen Fund Rsv for Fed Progs that were Returned to Accts of Origin pursuant to Sec 117.106, Ord Code & $642,260.69 from SF 751 JEDC Fund Balance) to Remove Extraordinary Lapses in all Depts in Gen Fund - GSD to fund Janitorial Svcs for Parks (Not Transferred from Public Works to Parks & Rec during Budget Process) & Remainder to fund R/W Mowing. (BT 13-029) (McCain) (Req of Mayor) (CPAC Ltr to Apv)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 2/12/13

 

1. 1/22/2013 CO  Introduced: F,RCD

 

    2/5/2013 RCD Read 2nd & Rerefer;    2/5/2013 F Read 2nd & Rerefer

 

2. 2/12/2013 CO PH Read 2nd & Rereferred; F, RCD

 

Bill Summary                                                              Fact Sheet

 

The committee engaged in lengthy discussion with the Mayor’s Office, Public Works Department and Employee Services representatives regarding the proposed uses for the funds and asked detailed questions about the ROW mowing contract and tuition reimbursement program.  A motion to appropriate the funding for the mowing restoration and to put the money for the tuition reimbursement program “below the line” failed by a vote of 2-5.

 

AMEND/APPROVE 7-0 (Attach revised BT, Change amount in bill to $3,060,352.44 and describe sources and uses in the bill; Attach sources  & uses spreadsheet; put funding for mowing restoration and tuition reimbursement “below the line” into a reserve account for future Council appropriation)

 

 

 

 

 

 

4.  2013-88

ORD Approp $200,000 from FDOT Pursuant to Local Agcy Agreemt bet FDOT & City for Landscaping & Beautification of the West Central Civic Core Dist; Auth Funds Carryover to Subsequent FY's; Auth Supplemental No. 2 to the Agreemt; Amend Ord 2012-434-E (CIP) to Auth Increased Funding for said Proj. (BT 13-027) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 2/26/13

 

1. 2/12/2013 CO  Introduced: TEU,F,RCD

 

    2/19/2013 TEU Read 2nd & Rerefer

 

    2/20/2013 RCD Read 2nd & Rerefer;    2/20/2013 F Read 2nd & Rerefer

 

2. 2/26/2013 CO PH Read 2nd & Rereferred; TEU, F, RCD

 

    3/4/2013 TEU Approve 5-0

 

Bill Summary                                                              Fact Sheet

 

TEU:  Approve 5-0

 

James Bennett of the Florida Department of Transportation stated that there is an impending deadline for FDOT to utilize these grant funds and a danger that if the City does not act soon, the funds may be shifted to another jurisdiction.

 

A motion by Council Member Joost to challenge the Chair’s decision to defer the bill failed by a vote of 2-5.

 

DEFER

 

 

 

 

5.  2013-94

ORD Waiving Portions of Chapt 655 (Concurrency & Mobility Mgmt Syst), Sec 655.503 (Mobility Fee Requiremt, Certificate, Appl Process & Calculation), Ord Code to Auth the Waiver, under Certain Circumstances, of Mobility Fees for 3 Yrs after Effective Date of this Ord. (Reingold) (Introduced by CM Clark)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 2/26/13

 

1. 2/12/2013 CO  Introduced: R, TEU,F

 

    2/19/2013 TEU Read 2nd & Rerefer;    2/19/2013 R Read 2nd & Rerefer

 

    2/20/2013 F Read 2nd & Rerefer

 

2. 2/26/2013 CO PH Read 2nd & Rereferred; R, TEU, F

 

Bill Summary                                                             

 

 

R:  Defer                                                               TEU: Defer

 

DEFER

 

 

6.  2013-118

ORD Auth Lease Agreemt with Terranova Inc for Space No. 23-2 at 5200-2 Norwood Ave for 10 Yrs with Initial Annual Lease of $24,583.33 with 3% Annual Increase. (Sidman) (Introduced by CM Crescimbeni & Sponsored by CM's Clark & Lumb)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 2/26/13

 

1. 2/12/2013 CO  Introduced: R,F,TEU

 

    2/19/2013 TEU Read 2nd & Rerefer;    2/19/2013 R Read 2nd & Rerefer

 

    2/20/2013 F Read 2nd & Rerefer

 

2. 2/26/2013 CO PH Read 2nd & Rereferred; R, F, TEU

 

Bill Summary:

 

R:  Defer                                                               TEU: Defer

 

DEFER

 

 

 

7.  2013-121

ORD-MC Amend Secs 780.403 (Addnl Homestead Exemption Authorized) & 780.404 (Annual Adjustmt to Household Income), Chapt 780 (Propty Tax), Ord Code; Directing Distribution of Ord. (Sidman) (Introduced by CM Carter)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/12/13

 

1. 2/26/2013 CO  Introduced: R,F

 

    3/4/2013 R Read 2nd & Rerefer

 

    3/5/2013 F Read 2nd & Rerefer

 

2. 3/12/2013 CO PH Read 2nd & Rereferred; R, F

 

Bill Summary                                                             

 

R:  Defer

 

 

DEFER

 

 

 

 

 

8.  2013-132

ORD Approp $158,463.87 ($137,794.67 in Help America Vote Act Funds & $20,669.20 City Match from Rsv for Fed Projs) to fund Voter Education; Auth Funds Carryover. (BT 13-032) (McCain) (Req of Supv of Elections)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/12/13

 

1. 2/26/2013 CO  Introduced: R,F

 

    3/4/2013 R Read 2nd & Rerefer

 

    3/5/2013 F Read 2nd & Rerefer

 

2. 3/12/2013 CO PH Read 2nd & Rereferred; R, F

 

Bill Summary                                                              Fact Sheet

 

R:  Approve 6-0

 

 

APPROVE 7-0

 

 

 

 

 

9.  2013-133

ORD Approp $8,250 Continuation Grant from Dept of Homeland Security thru Fla Div of Emerg Mgmt to supply Community Emerg Response Team Members with FRS/GMRS Radios to enhance Communication during Events & Disasters; Auth Subgrant Agreemt bet Div of Emerg Mgmt & City. (BT 13-033) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/12/13

 

1. 2/26/2013 CO  Introduced: PHS,F

 

    3/5/2013 F Read 2nd & Rerefer;    3/5/2013 PHS Read 2nd & Rerefer

 

2. 3/12/2013 CO PH Read 2nd & Rereferred; PHS, F

 

Bill Summary                                                              Fact Sheet

 

PHS: Approve 6-0

 

 

APPROVE 7-0

 

 

 


 

10.  2013-134

ORD Approp $683,590.60 ($528,279.72 from Nuisance Abatemt Assessmt, $64,051 from Interest Sanitary Assessmt, $39,089.86 from Demolition Assessmt & $52,170.02 from Code Violation Fines) to the Nuisance Abatemt Lien Spec Rev Fund for Nuisance Abatemt Contracting to remove Propty Code Violations City-Wide; Auth Funds Carryover to FY 2013-2014. (BT 13-034) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/12/13

 

1. 2/26/2013 CO  Introduced: PHS,F

 

    3/5/2013 F Read 2nd & Rerefer;    3/5/2013 PHS Read 2nd & Rerefer

 

2. 3/12/2013 CO PH Read 2nd & Rereferred; PHS, F

 

Bill Summary                                                              Fact Sheet

 

PHS: Approve 6-0

 

APPROVE 7-0

 

 

 

 

11.  2013-135

ORD Approp $17,255 from Dept of Homeland Security thru Fla Div of Emerg Mgmt (2012 Community Emerg Response Team (CERT) Grant of $9,755 & 2012 Citizen Corps Grant of $7,500) to (1) Organize & Equip Citizens for CERTs & (2) Hire Part-Time Coordinator for CERT & Citizen Corps Programs; Auth Position. (BT 13-035) (RC 13-082) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/12/13

 

1. 2/26/2013 CO  Introduced: PHS,F

 

    3/5/2013 F Read 2nd & Rerefer;    3/5/2013 PHS Read 2nd & Rerefer

 

2. 3/12/2013 CO PH Read 2nd & Rereferred; PHS, F

 

Bill Summary                                                              Fact Sheet

 

PHS:  Amend/Approve 6-0

 

AMEND(PHS)/APPROVE 7-0

 

 

 

 

12.  2013-138

ORD Approp $163,012 ($52,516 due 3/1/13, $54,236 due 8/1/13 & $56,260 due 8/1/14) from Environmental Protection Fund for 3 Addnl Yrs for Joint Proj by JU & UNF on a Comprehensive Report on Health & State of the St Johns River; Auth Funds Carryover to FY 2013-2014; Waive Conflicting Provisions of Secs 111.755 (Environmental Protection Fund) & 360.602 (Uses of Fund), Ord Code; Provide Exemptions from Subsecs 126.107(f) & 126.107(g), Procuremt Code; Auth 2nd Agreemt to Research Agreemt with UNF; Provide Oversight by Neighborhoods Dept. (BT 13-039) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/12/13

 

1. 2/26/2013 CO  Introduced: TEU, F, PHS, R

 

    3/4/2013 TEU Read 2nd & Rerefer;    3/4/2013 R Read 2nd & Rerefer

 

    3/5/2013 F Read 2nd & Rerefer;    3/5/2013 PHS Read 2nd & Rerefer

 

2. 3/12/2013 CO PH Read 2nd & Rereferred; TEU, F, PHS, R

 

    3/13/2013 JWW Approve 10-0

 

Bill Summary                                                              Fact Sheet

 

R:  Amend/Approve 6-0              TEU: Amend/Approve 5-0                 PHS: Amend/Approve 6-0                   

 

AMEND(R)/APPROVE 7-0

 

Council Member Boyer highly recommended the Environmental Quality Division’s fact sheet on this bill as an example to other departments of useful background information in a readable format.

 

 

 

 

 

13.  2013-139

ORD Approp $342,000 from FDOT for Addnl Grant Funding for Timucuan Natl Preserve Bicycle Touring Route; Auth Funds Carryover to FY 2013-2014; Auth Local Agency Prog Supplemental Agreemt No. 8; Amend Ord 2012-434-E (CIP) to reflect Funding Change. (BT 13-040) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/12/13

 

1. 2/26/2013 CO  Introduced: F,RCD

 

    3/5/2013 RCD Read 2nd & Rerefer;    3/5/2013 F Read 2nd & Rerefer

 

2. 3/12/2013 CO PH Read 2nd & Rereferred; F, RCD

 

Bill Summary                                                              Fact Sheet

 

In response to a question from Council Member Boyer about who established the design parameters for the bike path in the absence of a City bicycle/pedestrian expert, Bill Joyce of the Public Works Department stated that the architect hired for the project was responsible for the design.

 

APPROVE 7-0

 

 

 

 

14.  2013-141

ORD Transferring $1,012,000 from Public Bldgs Facilities Capital Maint Fund to the Beaches Branch Library Proj for Water Intrusion Repairs, Reroofing, Heating & Cooling System Replacemt, Contingency, Testing, Constrn Engineering Svcs & Improvemts to Drainage System; Auth Funds Carryover to FY 2013-2014; Amend Ord 2012-434-E (CIP) to Reflect Funding Changes. (BT 13-042) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/12/13

 

1. 2/26/2013 CO  Introduced: TEU,F

 

    3/4/2013 TEU Read 2nd & Rerefer

 

    3/5/2013 F Read 2nd & Rerefer

 

2. 3/12/2013 CO PH Read 2nd & Rereferred; TEU, F

 

Bill Summary                                                              Fact Sheet

 

TEU:  Amend/Approve 5-0

 

 

AMEND(TEU)/APPROVE 7-0

 

 

 

 

15.  2013-155

ORD-MC Amend Chapt 30 (Planning & Dev), Part 5 (Dev Svcs Div), Creating new Sec 30.503 (Bicycle/Pedestrian Coordinator), Estab the Position & Job Descriptions & Qualifications; Approp $39,000 from Spec Council Contingency - Planning to Fund Position. (Reingold) (Introduced by CM Boyer, Anderson, Carter & Redman)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: R,F,TEU

 

Bill Summary                                                             

 

R:  Read 2nd & Rerefer                                     TEU: Read 2nd & Rerefer

 

 

READ 2ND & REREFER

 

 

 

16.  2013-156

ORD-MC Creating Sec 111.925 (Neighborhood Enhancemt Trust Fund), Part 9 (Neighborhood Dev), Chapt 111 (Spec Rev & Trust Accts), Ord Code, a Neighborhood Enhancemt Trust Fund for Deposit of all Gifts, Donations, Contributions, Grants & State Funds rcvd from Card Room Pari-Mutuel Rev for use of Neighborhood Enhancemts within a 5-mile area of a Pari-Mutuel Establishmt; Auth Funds Carryover to next FY. (Sidman) (Introduced by CM Holt & Co-Sponsored by C/M Yarborough)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: R,F,RCD

 

Bill Summary                                                             

 

R:  Read 2nd & Rerefer

 

READ 2ND & REREFER

 

 

17.  2013-157

ORD-MC Amend Sec 129.112 (Council Related Salaries), Chapt 129 (Salaries of Public Officials & Employees). (Sidman) (Introduced by CP Bishop)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: R,F

 

Bill Summary

 

R: Read 2nd & Rerefer                                                            

 

 

READ 2ND & REREFER

 

18.  2013-159

ORD Approp $49,783 from Tree Protection & Related Expenses Trust Fund to Plant 225 Trees along North Portion of the S-Line, Abandoned RR - Rails to Trails, from 21st St to Gateway Mall; Utilizing the Continuing Contract of Davey Tree Svc; Designate Oversight by Public Works Dept. (Dist 7-Gaffney) (Sidman) (Introduced by CM Gaffney)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: TEU,F,RCD

 

Bill Summary

 

TEU: Read 2nd & Rerefer                                                             

 

 

READ 2ND & REREFER

 

19.  2013-160

ORD Approp $42,645 from Tree Protection & Related Expenses Trust Fund to Plant 144 Trees along Bakersfield Dr; Invoke Exception to Contract with Davey Tree Service; Designate Oversight by Public Works Dept. (Sidman) (Introduced by CM Brown)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: TEU,F

 

Bill Summary                                                             

 

 

TEU:  Read 2nd & Rerefer

 

READ 2ND & REREFER

 

20.  2013-161

ORD Apv Final Costs of Underground Utility Installation Improvemts for 1800 Block Seminole Rd Neighborhood Assessmt Prog; Adopt Non-Ad Valorem Assessmt Roll, Pursuant to Uniform Method for Collecting Non-Ad Valorem Spec Assessmts; Directing Council Secretary to Cooperate with Tax Collector, Propty Appraiser & JEA in Certification of Non-Ad Valorem Assessmt Roll; Directing Final Assessmts be Recorded in Improvemt Lien Book; Provide for Pymt of Final Assessmts & Liens; Directing Tax Collector to Provide Notice of Assessmt. (Reingold) (Introduced by CM Love)

Public Hearing Pursuant to Section 197.3632, F.S. & CR 3.601 - 4/9/13

 

1. 3/12/2013 CO  Introduced: TEU,F

 

Bill Summary                                                             

 

 

TEU: Read 2nd & Rerefer

 

READ 2ND & REREFER

 

21.  2013-167

ORD-MC Amend Chapt 602 (Jacksonville Ethics Code), Sec 602.612 (Organization), Ord Code, to Eliminate Ethics Compliance Office Staff Eligibility for the Gen Employees Pension Plan. (Sidman) (Introduced by CM Crescimbeni)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: R,F

 

Bill Summary                                                             

 

 

R: Read 2nd & Rerefer

 

READ 2ND & REREFER

 

22.  2013-170

RESO Opposing Legislation that would Restrict, Reduce or Eliminate Municipal Rev Generated under the Communications Svcs Tax that could Result in a Loss for Local Govts; Directing Distribution of Reso. (Sidman) (Introduced by CM Gulliford)

 

1. 3/12/2013 CO  Introduced: R,F

 

Bill Summary                                                             

 

R: Read 2nd & Rerefer

 

READ 2ND & REREFER

 

 

 

23.  2013-179

ORD Auth Lease Agreemt with GIV Imeson, LLC for use by Supv of Elections of 50,000 Sq Ft at One Imeson Park Blvd for 10 Yrs, 1st yr $39,999.96, 2nd Yr at $260,199.96 with 3% Annual Increases Thereafter. (Johnston) (Introduced by CM Schellenberg)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: R,TEU,F

 

Bill Summary                                                             

 

R: Read 2nd & Rerefer                                            TEU: Read 2nd & Rerefer

 

READ 2ND & REREFER

 

 

 

24.  2013-180

RESO Auth Economic Dev Agreemt with Cory's Thunder, Inc for Expansion of Operations in Jax; Recommend Apv by Fla Dept of Economic Opportunity as a ATI Business with a High Impact Sector Bonus; Evidence City Local Financial Support of $49,000 under QTI Tax Refund Prog & State Match of $196,000 for Total of $245,000 for 35 Jobs; Timeline for Execution of Agreemt by Company; Affirm Proj's Compliance with Public Investment Policy. (Rowland) (Req of Mayor)

 

 

At the conclusion of the agenda Chairman Crescimbeni announced that at the next committee meeting the Finance Department will be making a presentation on the development of the Capital Improvement Program (CIP) for FY13-14, and Parks and Recreation Director Kelley Boree will be making the first of perhaps several presentations about the City’s wetlands mitigation bank.

 

Public Works Director Jim Robinson made a presentation on the department’s proposed prioritization method for use of the Intersection/Bridge/Miscellaneous Construction capital improvement account.  The fund used to be expended largely on the basis of CARE system complaints on a first-come, first-served basis.  The department has prepared a prioritization methodology based on ranking of 7 variables on a scoring matrix that takes into account traffic volumes, level of service, crash experience, bridge ratings, estimated cost of the improvement, and ability to perform the work in-house vs. with contractor resources.  The department proposes to begin with intersections of city roads with other city roads, then expand as resources permit to partner with FDOT on city/FDOT roadway intersections.

 

Mr. Robinson stated that the intention is not to lock into a fixed priority system where the top ranked project must be done first, then the second ranked project, and so on.  The intention is to tackle projects in the order in which the most benefit can be achieved in a reasonable and affordable manner.  Initially the idea is to divide the funding 50/50 for road work and bridges, then possibly shift to a different percentage split as needs are evaluated.  For bridges, which are inspected and rated by the FDOT on a scale of 0 (unusable/closed) to 9 (superior), the department intends to begin work on bridges rated 4 (meets minimum tolerable limits to be left in-place as is) so that by the time the planning and permitting process is complete, the bridges will be rated no worse than 3 (basically intolerable requiring high priority of corrective action).  Council Member Boyer requested details on the number of bicycle and pedestrian accidents at intersections so that that factor can be addressed as necessary.

 

 

 

Posted 3.20.13              12:00 p.m.

Jeff Clements, City Council Research