OFFICE OF THE CITY COUNCIL

117 WEST DUVAL STREET, SUITE 425

4^TH FLOOR, CITY HALL

JACKSONVILLE, FLORIDA 32202

904-630-1377

Finance Committee Special Meeting Minutes

December 7, 2016

Immediately following 9:00 a.m. Finance Committee meeting

Topic: City grant budgeting processes for Jacksonville Children’s Commission

Location: City Council Chamber, 1^st floor, City Hall – St. James Building, 117 West Duval Street

In attendance: Council Members Anna Lopez Brosche (Chair), Sam Newby, Bill Gulliford, Aaron Bowman, Greg Anderson, Katrina Brown, Matt Schellenberg

Also: Kirk Sherman and Kyle Billy – Council Auditor’s Office; Peggy Sidman – Office of General Counsel; Jeff Clements – Council Research Division; Philip Zamarron and Tess Patterson– Legislative Services Division; Ali Korman Shelton – Mayor’s Office; Mike Weinstein and Angela Moyer – Administration and Finance Department

Meeting Convened: 11:26 a.m.

Chairwoman Brosche called the meeting to order and introduced the day’s topic – a continuation of the previous meeting’s discussion of City grant-related budgeting processes. City Budget Officer Angela Moyer distributed and discussed recommendations for changes to the budgeting procedures for the Jacksonville Children’s Commission – Schedules M and A2.

Ms. Moyer said that there are three different limits on the JCC’s ability to transfer funds between programmatic areas or between funded agencies within program areas, depending on what budget schedule the appropriation is listed on. She explained the multi-step process currently required to make changes to the JCC’s budget allocations, beginning with JCC staff and board approval, Mayor’s Budget Review Committee approval, bill drafting by the Office of General Counsel and ultimately City Council approval of an ordinance.

Children’s Commission Executive Director Jon Heymann explained the historical context on the prohibition against transferring funding between agencies within a program area and explained why program budgets sometimes change mid-year. Chairwoman Brosche felt there was value in the City Council at least being informed of JCC programmatic changes by the Commission before council members hear about it from constituents or disgruntled service providers. Council Member Anderson felt that there should be a threshold dollar amount that would trigger notification to the City Council, if not full-blown legislative approval. The amount of the threshold would likely depend on the Council’s confidence in the JCC board and management to make sound judgements without oversight.

Staff from the Budget Office, Council Auditor’s Office and Children’s Commission will meet in the next few weeks to discuss potential recommendations and threshold amounts. After those meetings Chairwoman Brosche will determine if the topic is ripe for discussion at the first Finance Committee special meeting on January 4^th or if it should be postponed to the second meeting in January.

Meeting Adjourned: 11:51 a.m.

Minutes: Jeff Clements, Council Research

12.7.16 Posted 3:00 p.m.

Tapes: Finance special committee meeting– LSD

12.7.16