:

FINANCE COMMITTEE

 

 

MEETING MINUTES

 

 

 

Tuesday June 18, 2019

Tape No.________________________

9:30 AM  

 

Council Chambers 1st Floor,  City Hall

Carol Owens, Chief of Legislative Services

 

 

 

 

Greg Anderson, Chair

Legislative Assistant: Crystal Shemwell

Joyce Morgan, Vice Chair

Council Auditor: Kyle Billy

Lori Boyer

Chief of Research: Jeff Clements

Reggie Gaffney

Deputy General Counsel: Peggy Sidman

Bill Gulliford

Administration: Leeann Krieg

Jim Love

Asst. Council Auditor: Kim Taylor

Sam Newby

 

 

 

                        Meeting Convened 9:31 a.m.             Meeting Adjourned 11:52 a.m.

 

 

 

If a person decides to appeal any decision made by the Council with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

 

 


Attendance:

City Council Members Randy White, John Crescimbeni, Terrance Freeman, Tommy Hazouri, Scott Wilson

City Council Members-Elect Randy DeFoor, Matt Carlucci, LeAnna Cumber, Ron Salem, Rory Diamond

Tax Collector Jim Overton

School Board Members Lori Hershey, Ashley Smith Juarez, Elizabeth Anderson, Darryl Willie, Warren Jones

School Superintendent Diana Greene

State Senator Audrey Gibson

 

Annual Fee Report

Council Auditor Kyle Billy noted that for several years the City Council has waived the Ordinance Code requirement that the administration do an annual fee review to ensure that full costs are being recouped for services provided. The administration had agreed to provide the report by June 30th this year. Mayor’s Chief of Staff Brian Hughes said that the report will be addressed in the budget hearings beginning in August.

 

FEMA hurricane reimbursement update

Phillip Peterson of the Council Auditor’s Office gave a report on the process by which the City submits claims to FEMA for reimbursement for hurricane damages. $60 million of project expenses have been submitted to FEMA for Hurricane Irma expenses. The City and FEMA must agree on project scopes for the recovery projects, then the projects and paperwork go through the state for the reimbursement of previous expenditures. Supporting documentation for $3 million of expenses has been submitted, with $57 million more to be approved by FEMA. Council Member Boyer indicated continuing confusion about where the FEMA funding stands – she has heard conflicting reports about whether FEMA has sent emergency funding to the state for distribution or not. It is still unclear where the holdup lies two years after the storm.

 

 

NOTE:  Due to the Summer Break, the next regular meeting will be held Tuesday,

July 16, 2019.

 

 

Item/File No.

Title/History

 

 

1.  2018-712

ORD-MC regarding Prohibition of the Approval, Grant, or Issuance of Certain Licenses, Permits, Certificates or Zoning Actions to Persons with Unpaid Civil  Penalties or Current Violations of the Ord Code; Amend Chapt 307 (Historic Preservation and Protection), Pt 1 (Gen Provisions), Sec 307.111 (Enforcement; Civil Remedies); Amend Chapt 320 (Gen Provisions), Pt 4 (Permits), Sec 320.402 (Application for Permit); Amend Chapt 518 (Jax Propty Safety and Management Code), Pt 1 (Gen Provisions), Sec 518.103 (Applicability); Creating a new Sec 609.110 (Prohibition of Administrative Action); Amend Chapt 650 (Comprehensive Planning for future Development), Pt 4 (Amendments to the Comprehensive Plan), Sec 650.402 (Initiation of Proposal); Amend Chapt 654 (Code of Subdivision Regs), Sec 654.105 (Applicability); Amend Chapt 656 (Zoning Code), Pt 1 (Gen Provisions), Subpart B (Administration), Sec 656.109 (Administration and Enforcement; Interpretation of Zoning Code; Administrative Deviations), and Sec 656.111 (Violations and Penalties); Amend Chapt 780 (Property Tax), Pt 3 (Tax Exemption for Rehabilitation and Properties in Historic Districts), Sec 780.305 (Application). (Grandin) (Introduced by CM Crescimbeni)

LUZ PH Pursuant to Sec 656.123, Ord Code - 1/3/19, 1/15/19, 2/5/19, 2/20/19, 3/5/19, 3/20/19, 4/2/19, 4/16/19, 5/7/19, 5/21/19, 6/4/19, 6/18/19

Public Hearing Pursuant to Chapt 166.041, (3) (a) F.S. & CR 3.601 - 12/11/18, 1/8/19, 1/22/19, 2/12/19, 2/26/19, 3/12/19, 3/26/19, 4/9/19, 4/23/19, 5/15/19,

5/28/19, 6/11/19, 6/25/19

 

1. 10/23/2018 CO  Introduced: NCSPHS, F, LUZ

 

    11/5/2018 NCSPHS Read 2nd & Rerefer

 

    11/6/2018 F Read 2nd & Rerefer

 

    11/7/2018 LUZ Read 2nd & Rerefer

 

2. 11/13/2018 CO Read 2nd & Rereferred; NCSPHS, F, LUZ

 

3. 12/11/2018 CO PH Contd 1/8/19

 

   1/8/2019 CO PH Contd 1/22/19

 

   1/22/2019 CO PH Contd 2/12/19

 

   2/12/2019 CO PH Contd 2/26/19

 

   2/26/2019 CO PH Contd 3/12/19

 

   3/12/2019 CO PH Contd 3/26/19

 

   3/26/2019 CO PH Contd 4/9/19

 

   4/9/2019 CO PH Contd 4/23/19

 

   4/23/2019 CO PH Contd 5/15/19

 

   5/15/2019 CO PH Contd 5/28/19

 

   5/28/2019 CO PH Contd 6/11/19

 

   6/11/2019 CO PH Contd 6/25/19

 

 

 

Bill Summary                    NCSPHS: Defer                  

 

DEFER at the request of CM Crescimbeni

2.  2019-378

ORD Approp $6,246,725.33 from Various Subfunds to Balance Revenue & Expenses as Part of a Clean-Up of Enterprise Resource Planning, Provide Carryover of Funds to Subsequent Fiscal Years (B.T. 19-045) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

 

    6/3/2019 NCSPHS Read 2nd & Rerefer

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

 

Bill Summary                    Fact Sheet                NCSPHS: Defer                     

 

DEFER at the request of the Administration

 

 

3.  2019-379

ORD Approp $ 2,000,000.00 from a Capital Projects - Constrn Acct to a Capital Projects - Land Acct to Purchase Property for New Fire Station No. 65; Amend the 2019-2023 5 Yr CIP Apvd by Ord Code 2018-505-E to Provide funding for the Project entitled "Fire Station #65 (New)" . (B.T. 19-094)  (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                                                         Keith Powers

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

 

Bill Summary                    Fact Sheet                NCSPHS: Amend/Approve                

 

AMEND/APPROVE 6-0

1. Pg. 1, lines 8 and 29 and pg. 2, line 2: insert “the” after “for”

2. Strike language on match in Section 1 of bill

3. Pg. 2, line 2: strike “Boyd” and insert “Body”

4. Pg. 2, line 8: insert “unit” after “rescue”

5. Attach revised Exhibit 1 to correct Council District on BT

6. Attach revised Exhibit 2 to correct CIP sheet

 

 

 

4.  2019-380

ORD Calling a Special Election to Hold a referendum of the Qualified Electors residing in Duval County to be held on 11/5/19 on the Question of Apv a ½ Cent School Capital Outlay Sales Surtax as Levied by the Duval County School Board pursuant to Sec. 212.055 (6), F.S.; Directing the Council Secretary to provide notices to State Government. (Durden) (Req of Duval County School Board)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 6/11/19

 

1. 5/28/2019 CO  Introduced: F,R

 

    6/4/2019 R Read 2nd & Rerefer;    6/4/2019 F Read 2nd & Rerefer

2. 6/11/2019 CO PH Read 2nd & Rereferred; F, R

 

 

Bill Summary                    Fact Sheet               

 

Chairman Anderson expressed his preference to allow all members to discuss the bill before any motions are offered in order to allow a free flow of discussion not limited by the substance of a motion. Council Member Boyer expressed a desire to offer a motion to defer the bill and let the new City Council take up the issue with more information about the full details of the school construction plan. She cautioned that the bond rating agencies closely scrutinize the City’s available cash flow to pay debt service on its bonds, which may be impacted by the presence or absence of a school district sales tax to pay for its debt service that may affect the total amount of ad valorem revenue that may be available to the City.

 

Ms. Boyer offered a motion to defer the bill.

 

School Superintendent Diana Greene said that a deferral would impact the ability of the district to get the question on a November 2019 special election and will continue to cost the district millions annually in maintenance and repair costs until new schools are built.

 

Nancy Garcia of the Northeast Florida Association of Realtors expressed the association’s support for the bill and holding the referendum in November 2019 because of the importance of quality schools to families deciding where to live. The association’s realtors hear stories daily about families avoiding Jacksonville and choosing to live in adjacent counties because of the reputation of Jacksonville’s schools.

 

State Senator Audrey Gibson advocated for passage of the bill and the referendum to improve the quality of the county’s schools. The needs are great and the process of scheduling a referendum is difficult, so it would be unwise to lose the current momentum.

 

In response to a question from Council Member Morgan, Superintendent Greene described the 20+ community meetings the district has held to explain the construction plan and the planned school consolidation process. The School Board will vote on a final comprehensive plan at its first meeting in July. In response to another question from Ms. Morgan, Terrie Brady, President of Duval Teachers United, said that substandard school conditions have been an issue in the county for at least 40 years or more and need to be remedied.

 

Council Member Gulliford said that he supported the deferral so that the school district and other proponents could marshal the greatest possible support to make the referendum, whenever it is scheduled, a success in a city that tends to have an anti-tax bias.

 

Jeanne Miller, CEO of the Jacksonville Civic Council, said that the Civic Council agrees with the importance of and needs of the school district and wants a sales tax referendum to be successful when held. The financial numbers on the sales tax revenues and the building needs don’t seem to add up. Civic Council urges that the district’s capital plan comply with 4 principles: 1) construction should adhere to the state’s standard school building codes; 2) use actual enrollment trends, taking charter school enrollment into account; 3) charter schools should get a fair shot at receiving a portion of the sales tax funding; and 4) the district needs to ensure that the referendum succeeds, which requires a fully vetted building and financing plan approved by the School Board and with substantial community buy-in that doesn’t yet exist.

 

In response to a question from Council Member Love, Michelle Begley, CFO for the School District, explained the school district’s state and local funding sources and the factors that have negatively affected the district’s revenues in recent years.

 

Council Member Love advocated for moving the bill and scheduling the referendum for November 2019. Council Member Newby advocated for the referendum to be held next year.

 

In response to a question from Mr. Newby, Superintendent Greene said that the priority for new schools will be decided before the November referendum if it is scheduled for then, and that a citizens committee will be involved in determining the priorities.

 

Council Member Anderson, having relinquished the chair to debate the motion, described the City Council’s legal role in determining if and when the school district could hold the referendum based on the General Counsel’s recent legal opinion. The City Council has fiduciary responsibility for its decision, but the School Board ultimately owns the plan and the citizens determine whether they approve of the sales tax or not. He does not believe the plan is sufficiently complete to ensure its success in a November 2019 referendum.

 

Council Member Crescimbeni summarized information he has received from the General Counsel’s Office regarding recently HB 5 recently enacted by the Florida Legislature and signed by the Governor which requires that any sales surtax referendum held after January 1, 2020 must go on a general election ballot. A future City Council could rescind the current council’s decision to authorize a referendum. He is struggling with defining his role in this process as a council member versus as a citizen and noted that undertaking a referendum is a major challenge that needs substantial support to be successful.

 

In response to a question from Council Member Gaffney, School Board Member Warren Jones said that the community understands the district’s problems and needs and the general public deserves the right to express its opinion sooner rather than later. All of the details that everyone needs will be available before a November election and the board will formally adopt the building plan, which has been much debated and discussed, at its first July meeting.

 

Council Member Boyer said that the City Council should have a role to play in helping to determine the amount of money needed to be borrowed and the school district’s ability to pay the debt service. She believes that many more details need to be provided before the Council and the general public will feel comfortable knowing that the plan will work and will achieve the goals that everyone hopes it will do.

 

Council Member Morgan moved to change the date of the referendum to November 2020. Deputy General Counsel Peggy Sidman said that the motion was not proper - the pending motion to defer the bill must be disposed of first, then if not deferred, the bill could be subject to amendment.

 

Attorney Stephen Durden said that the deadline for Council to act in order to get the issue on the ballot for a November 2019 election is July 23rd, but the Supervisor of Elections may not be able to have a full slate of early voting sites and would not be able to do vote-by-mail in that timeframe, leaving only a precinct-based election. The Supervisor will be at the Rules Committee today to confirm that.

 

The motion to defer failed 3-4 (Boyer, Gulliford and Anderson in favor).

 

Council Member Morgan moved an amendment to change the referendum date to November 3, 2020.

 

In response to a question from Council Member Gaffney, Superintendent Greene said that the School Board is committed to giving the Council any information it needs to be comfortable in making the decision. School Board Chair Barbara Hershey indicated the board’s willingness to make periodic reports to the City Council on the progress of the building plan.

 

The Morgan amendment was approved 6-1 (Boyer opposed)

 

Council Member Anderson, having relinquished the chair, offered an amendment to the bill to require the Joint Planning Committee to review the Master Facility Plan as proposed by the School Board and provide an advisory recommendation to the City Council and School Board.

 

The Anderson amendment was approved 7-0.

 

Council Member Gaffney expressed an interest in appointing new membership to the Joint Planning Committee and asked how that could be done. Peggy Sidman said that the committee is comprised of elected officials and citizens appointed by the Mayor, Council and the School Board and those entities could replace the current membership at their discretion.

 

Council Member Boyer said that there is currently no requirement that the school district’s master facilities plan contain specific financial data about expenditures planned based on bonding capacity or specific information on the facilities to be built or renovated and their order of priority.

 

Council Member Morgan offered an amendment to require the school district to disclose prior to the referendum (by no later than June 1, 2020): 1) financial details about how much will be borrowed and spent pay-as-you-go to finance the proposed building plan, and 2) details of the scope and priorities of the building plan.

 

Peggy Sidman cautioned that there is a separation of powers between City Council and the School Board and noted that the Joint Planning Committee is purely an advisory body with no binding power over the actions of either body.

 

The Morgan amendment was approved 7-0.

 

AMEND/APPROVE 7-0

1.     Change the referendum date to November 3, 2020.

2.     Require the City/School Board Joint Planning Committee to review the Master Facilities Plan and advise the City Council and School Board of its findings.

3.     No later than June 1, 2020 the School District must disclose financial details about how much will be borrowed or spent “pay-as-you-go” to finance the proposed building plan and give details of the scope and priorities of the building plan.

 

 

5.  2019-381

ORD Auth & Apv Mayor & Corp Sec to Execute & Deliver that certain lease agreemt btwn The City of Jax & South Ortega Land Trust for 8,300 Sq. Ft. of Ofc. Space at 6331 Roosevelt Blvd for a term of 10 Yrs & 10 months (130 months) with Two 5 Yr renewal options; Approp $212,655.00 from the Tax Collector's fund balance to provide funds for furniture, fixtures & equip, infrastructure technology & other expenses relating to the relocation of the Tax Collector's Cedar Hills Branch to 6331 Roosevelt Blvd. as well as funding for mail equipment; provide carryover of funds to subsequent fiscal yrs; providing for Oversight by the Real Estate Div of the Dept of P.W.  (B.T. 19-093) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601-6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                                                           Jim Overton

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

 

Bill Summary                    Fact Sheet                NCSPHS: Amend/Approve    

 

AMEND/APPROVE 6-0              

1. Include lease rate in title and bill

2. Pg. 2, line 17 strike “additional”

3. Attach executed BT

 

 

6.  2019-382

ORD Supplementing Ord 2006-888-E Auth the Issuance of City's Spec Rev & Refund Bonds  (A) For the Refunding of all or a portion of City's Outstanding (1) Capital Projs Rev Bonds, Series 2008A, (2) Capital Projs Rev Bonds, Series 2008B, (3) Excise taxes Rev Bonds, Series 2009A, & (4) Taxable Special Rev Bonds, Series 2009B-1B (Direct Payment Build America Bonds), & (B) not in excess of $85,000,000 of Net Proj Funds for the Financing & Refinancing of the Acquisition & Constrn of certain Capital Equipmt & Improvemts; this Ord shall Constitute a Contract btwn Issuer & Bondholders; to Allow & Auth Awarding Sale of Bonds on a Competitive Basis, Negotiated Basis, or as a Private Placemt as Provided Herein; Auth Acquisition of Debt Svc Rsv Fund Products re such Bonds if Necessary; Auth Acquisition of Credit Facilities if Necessary. (Greenberg Traurig, P.A.) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 6/11/19

 

1. 5/28/2019 CO  Introduced: F

 

    6/4/2019 F Read 2nd & Rerefer                                                                           Joey Greive

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; F

 

 

Bill Summary                    Fact Sheet             

 

Randal Barnes, City Treasurer, explained that the bonds cover projects for which expenditures have already been made; the $85 million amount is an estimate - the actual borrowing amount will be the exact amount to be reimbursed. Council Member Boyer asked Mr. Barnes to confirm that the refundings being authorized do not defer any payments or extend any payment terms, which he did

 

APPROVE 7-0

 

 

7.  2019-383

ORD Auth & Apv Mayor & Corp Sec to Execute & Deliver a Stipulation Agreemnt among the City of Jax, FL East Coast Railway, LLC, & the State of  FDOT providing for the permanent closing of a Railroad-Highway public at grade crossing at Gary St. & Naldo Ave. (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 6/11/19

 

1. 5/28/2019 CO  Introduced: TEU,F

 

    6/3/2019 TEU Read 2nd & Rerefer                                   Robin Smith

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; TEU, F

 

 

Bill Summary                    Fact Sheet               TEU: Amend/Approve

 

Council Member Boyer distributed and discussed a map showing the location of the new Southbank pedestrian/bicycle multi-use path and the proposed street closure. Public Works Director John Pappas, described what the closure entailed and said that funding would be requested in the upcoming budget. There is also an annual license fee and a maintenance expense with the railroad for the new trail crossing going forward.

 

AMEND/APPROVE 7-0

Place revised document On File to include Exhibit F

 

 

8.  2019-384

ORD Concerning a Continuation Grant: Approp $ 1,732,994.00 ($1,294,383.00 in 2019-2022 (SHIP) Prog funds from the FL Housing Finance Corp & $438,611.00 in SHIP Prog Income);  Apv Positions. (B.T. 19-092) (R.C. 19-153) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                                                         Laura Stagner

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

 

Bill Summary                    Fact Sheet                NCSPHS: Amend/Approve                     

 

AMEND/APPROVE 7-0

1. Revise total appropriation amount to $1,794,674 and 2019-2022 SHIP funds to $1,356,063

2. Attach revised Exhibit 1 to attach revised BT

3. Attach revised Exhibit 2 to attach revised schedule of proposed funding

4. Attach revised Exhibit 3 to attach 2019-2020 SHIP allocation

 

 

9.  2019-385

ORD Concerning a Continuation Grant: Approp $4,028,009.00 ($2,948,009.00) in Annual Fed Home Investmt Partnership Grant Prog Funding from the U.S. Dept of  Housing & Urban Developmt & $1,080,000.00 in Prog Income) to provide funding for a wide range of activities, include building, buying, &/Rehab of Affordable Housing for Rent or Homeownership for, or Providing Direct Rental Assistance to Low Income Individuals & Families: Apv Positions. (B.T. 20-003) (R.C. 20-002) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

    6/3/2019 NCSPHS Read 2nd & Rerefer                                                         Laura Stagner

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

 

Bill Summary                    Fact Sheet                NCSPHS: Approve                      

 

APPROVE 7-0

 

 

10.  2019-386

ORD Concerning a Continuation Grant: Approp $ 536,560.00 in Annual Emerg Solutions Grant  Funding from the U.S. HUD Dept to provide Funding to (1) Engage Homeless Individuals & Families Living on the Street; (2) Improve Number & Quality of Emerg Shelters for Homeless Individuals & Families; (3) Help Operate the Shelters; (4) Provide Essential Svcs to Shelter Residents; (5) Rapidly Re-House Homeless Individuals & Families & (6) Prevent Individuals & Families from becoming Homeless. (B.T. 20-001) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                                                    Laura Stagner

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

 

Bill Summary                    Fact Sheet                NCSPHS: Approve                     

 

APPROVE 7-0

 

 

 

11.  2019-387

ORD Concerning Continuation Grant; Providing for Participation in CDBG Prog; Approp $8,561,309.00  ($6,289,951.00 in CDBG Prog Funding, $1,121,358.00 in Prog Income, & $1,150,000.00 in Reprogrammed Funds) for Prog Costs; Provide for Award,  Authorization & Funding & for City to Execute Fed Prog Contracts for CDBG Prog Funds; Provide for further Council Action if Revenue Differs. Apv Positons.  (B.T. 20-004) (R.C.20-003) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                                                         Laura Stagner

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

 

Bill Summary                    Fact Sheet                NCSPHS: Amend/Approve                     

 

AMEND/APPROVE 7-0

1. Pg. 3, line 3: strike “$8,561,309.000” and insert “$8,561,309.00”

2. Pg. 3, line 21: strike “$1,21,358.00” and insert “$1,121,358.00”

3. Attach revised Exhibit 2 to correct BT

4. Attach revised Exhibit 3 to attach revised schedule of proposed funding

 

 

12.  2019-388

ORD Concerning Continuation Grant; Approp $2,634,349.00 in Annual Housing Opportunity for Persons With Aids (HOPWA) Prog Grant Funding) From HUD Dept, to Provide Wide Range of Housing, Social Svcs, Prog Planning, and Developmt Costs to Low-Income Persons Living w/HIV/Aids & Their Families in Duval County.

(B.T.20-005) (R.C.20-001) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                                                      Laura Stagner

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

 

Bill Summary                    Fact Sheet                NCSPHS: Approve                    

 

APPROVE 7-0

 

 

 

13.  2019-389

ORD Concerning Continuation Grant; Approp $4, 619, 801.00 ($3, 464,850.75 from the FEMA through the FDEM & a 25% City Match of $1,154,950.25 from the Gen Fund) under the Hazard Mitigation Grant Prog. to Acquire & Demolish 17 Flood-Prone Properties & return them to Green Space; Auth Mayor & Corp Sec to Execute & Deliver, the Federally-Funded Subaward & Grant Agreemt btwn FDEM & City of Jax; Amend 2019-2023 5 Yr CIP Apvd Ord 2018-505-E to Provide Funding for Proj. Entitled "Acquisition & Demo of 17 Floodprone Properties": Oversight by FDEM. (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt. 166, F.S. & CR 3.601 - 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                          Steve Woodard

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

 

Bill Summary                    Fact Sheet                NCSPHS: Amend/Approve                     

 

AMEND/APPROVE 7-0

Correct oversight department to Emergency Preparedness Division

 

 

14.  2019-390

ORD-MC Amend Chapt 111 (Special Rev & Trust Accts), Pt 8 (Education, Library & Children), Sec. 111.850 (KHA Trust Funds), Ord Code, to Increase Access to Funding From the Youth Travel Trust Fund for All of Duval County's At-Hope Youth; Provide for Codification. (Davis) (Req of Mayor)

Public Hearing Pursuant to Chapt. 166, F.S. & CR 3.601 - 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                   Adam Miller

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

Bill Summary                    Fact Sheet                NCSPHS: Approve

  

APPROVE 7-0

 

                 

15.  2019-391

ORD-MC Amend Sec. 123.102 (Fees Estab.), Pt 1 (In General), Chapt 123 (Public Fees), Ord Code, to update City Fees to Add a New Food Truck - Annual Fire Inspection Fee; Amend City of Jax Fees at http://www.Coj.net/fees to Modify Fees to add a New Food Truck - Annual Fire Inspection Fee; Directive to Legislative Svcs Div to Circulate Enacted Legislation to Webmaster for Immediate Update of Fees Online. (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt. 166, F.S. & CR 3.601 - 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                                                           Keith Powers

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

 

Bill Summary                    Fact Sheet                NCSPHS: Approve                      

 

APPROVE 7-0

 

 

16.  2019-395

ORD-MC Repealing Chapt 27 (Office of Sports & Entertainment), Ord Code, & Reserving the Chapt in its entirety; Creating a New Pt 2 (Sports & Entertainment Div.), Chapt. 28 (Parks, Recreation & Community Svcs), Ord Code, to move the Sports & Entertainment Ofc into the Dept of Parks, Recreation & Community Svcs as a Div.; Amend Sec 26.201 (Economic Developmt), Chapt 26 (Economic Developmt), Ord Code, to add the functions of operating the Jax Film & TV Ofc to the Ofc Of Economic Developmt; Amend Chapt 111 (Special Rev & Trust Acct), Pt 1 (Parks, Recreation, Culture & Entertainment), Ord Code, to clarify auth entity for expenditure of funds; Repealing  Pt 4 (Philanthropic Officer), Chapt 20 (Executive Ofc of the Mayor),Ord Code; Creating a New Pt 4 (Director of Strategic Partnerships), Chapt 20 (Executive Ofc of the Mayor), Ord Code, to establish a Director of Strategic Partnerships within the Executive Ofc of the Mayor;  providing for transition & codification of the Table of Contents; Auth the Auditor's & General Counsel's Ofc to make Technical Amendments; Providing for an Organizational Chart.  (Sidman) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601-6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F,R

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                     Brian Hughes

 

    6/4/2019 R Read 2nd & Rerefer;    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F, R

 

 

Bill Summary                    Fact Sheet                NCSPHS: Amend/Approve                      

 

AMEND/APPROVE 7-0

1. Pg. 1, line 19 and pg. 6, lines 20, 21 and 24 “Account” should be plural

2. Pg. 1, line 31 insert “Council” before “Auditor’s”

3. Pg. 3, line 11 insert “a” after “have”

4. Pg. 3, line 28 and pg. 4, line 25 capitalize “Chapter”

5. Pg. 4, line 20 add “Office of” before “Special” and “the” after “within”

6. Pg. 4, line 21 insert a period after “Division”

7. Pg. 6, line 16 “Provide” should be “Providing”

8. Attach Revised Exhibit 3 to correct the org. chart

 

 

17.  2019-396

ORD Approp $30,000 from the Court Costs $65 Fee F.S. 939.185 Subfund 1S1Fund Balance to Court Costs $65 Fee F.S. 939.185 Subfund 1S1- Judicial Support - Professional Svcs Acct to Assist the Courts in Disposing of Post Conviction Relief - FL Rules of Criminal Procedure 3.850 Cases, as Mandated by the Dist Court of Appeal. (B. T. 19-091) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601-6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F,R

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                    Charles Patterson

 

    6/4/2019 R Read 2nd & Rerefer;    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F, R

 

 

Bill Summary                    Fact Sheet                NCSPHS: Approve                     

 

APPROVE 7-0

 

 

18.  2019-398

ORD Concerning Surplus Personal Property of the City; Waiving the Reverter Provision of Ord 2018-39-E to Allow Previous Surplussed Vehicle (2010 Chevrolet Impala, VIN 2G1WA5EK8A1200413, Vehicle Number 8369-20) to be disposed of by the Town of Baldwin; Declaring that Certain 2008 Chevy Impala (VIN 2GIWB58K389286198, Vehicle Number 1948-30) Valued at $5,100 to be Surplus to the needs of the City & Auth the Approp Officials of the City to Transfer Title of Said Property to the Town of Baldwin for its use, at no cost, in accord with 122812 (C), Ord Code; Designating Fleet Mgmt Div of Finance & Admin Dept to Monitor Actual Use of Said Property; Providing for a Reverter. (Sidman) ( Introduced by CM White)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 6/11/19

 

1. 5/28/2019 CO  Introduced: TEU,F,R

 

    6/3/2019 TEU Read 2nd & Rerefer                                                                          CM White

 

    6/4/2019 R Read 2nd & Rerefer;    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; TEU, F, R

 

 

Bill Summary                    TEU: Approve

 

APPROVE 7-0

 

 

19.  2019-399

ORD Approp $75,000.00 from Mayoral Transition Funding with the Gen Fund/ Gen Svc Dist. to provide Funding to Gateway Community Svc, Inc. for a Contribution for a HVAC Unit & Installation at Gateway Community Svcs, Inc., Apv & Auth the  Mayor & Corp Sec to Execute & Deliver, an Agreemt btwn City of Jax & Gateway Community Svc, Inc. for a Contribution for a HVAC Unit; Invoking the Exception of 125.107 (G) (exemptions), Chapt 126 (Procurement Code), Ord Code, to District Contract with Gateways Community Svcs, Inc.; Oversight by P.W. Dept. (Sidman) (Introduced by CM Gulliford)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                                                       CM Gulliford

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F

 

 

Bill Summary                    NCSPHS: Amend/Approve                     

 

AMEND/APPROVE 7-0

1. Pg. 1, line 6: strike “WITH” and insert “WITHIN”

2. Pg. 1, lines 8 and 15: strike “SERVICE” and insert “SERVICES”

3. Pg. 2, line 12: insert “the” after “opioid”

4. Pg. 2, line 7: insert “purchase of” after “for”

5. Attach revised Exhibit 1 to correct oversight department on BT

6. Attach revised Exhibit 2 to include additional contract provisions in agreement

 

Council Member Gulliford thanked his colleagues for their support for the bill and thanked Council Auditor Kyle Billy for helping him locate the funding. He stated that the opioid epidemic is going to be a long-term challenge and will need continuing fund-raising for Project Save Lives.

 

 

20.  2019-400

ORD Approp $6,449.39 from Council Dist 13 Loblolly Recreation/Parks Acct to Provide Funding to the Jax Bch Elementary Preservation Fund, Inc. to Provide Funding for Improvements to the Rhoda L. Martin Cultural Heritage Ctr in Jax Bch, FL; Providing for Reverter Language; Finding a Municipal Purpose; Waiving Requirements of Sec. 111.780 (Loblolly Wetlands Mitigation Special Rev Fund) & Sec 106.315 (Dist Council Expenditures) as to Procedures for Approp of Dist Council Funds; Waiving the relevant Provisions of Chapt 118 (Misc. Approps.), Ord Code, as to Auditing & Compliance Measures for Grants from the City Since the Contract Provides Adequate Compliance; Auth the Mayor & Corp Sec to Execute a Contract; Appointing the Dept of Parks, Recreation, Community Svcs to Oversee Proj Contractual Svcs Pursuant to Sec 126.107 (G), Ord Code. (Sidman) (Introduced by CM Gulliford)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,F,R

 

    6/3/2019 NCSPHS Read 2nd & Rerefer                                                          CM Gulliford

 

    6/4/2019 R Read 2nd & Rerefer;    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, F, R

 

 

Bill Summary                    NCSPHS: Amend/Approve            

 

AMEND/APPROVE 7-0

1. Correct title of Ch. 118

2. Pg. 1, line 30: insert “AND” before “COMMUNITY”

3. Strike painting from purpose of appropriation

4. Pg. 3, line 1: strike “under the bonds”

5. Revise title of Section 5 of bill to include Code Sections being waived

6. Clarify Parts 2 and 3 of Ch. 118 are being waived

7. Strike contractor lien satisfaction language in Section 7 of bill to be consistent with agreement

 

 

21.  2019-401

ORD Auth & Apv Mayor & Corp Sec to Execute & Deliver (1) a Purchase & Sale Agreemt btwn City of Jax & Ryan Companies US, Inc. & all Deeds, License Agreemts & Closing Docs. Relating thereto, & Otherwise take All Necessary Action to Effectuate the Purpose of the Agreemt, for the conveyance to Developer of Real Propty, Comprised of Approx. 1.52 Acre Parcel of unimproved Real Propty at 337 W. Adams St to Redevelop into an Approx. 207,810 Sq. Ft. Ofc Bldg & Structured Parking Facility to Serve as New JEA Headquarters; and (2) Auth the Placement of a Declaration of Restrictive Covenant btwn City of Jax & FDEP, Any other Documents Necessary to Effectuate the Purposes of the Restrictive Covenant, for r/w adjacent to Propty, so as to Place Environmental Restrictions on the Site; Oversight by DIA.(Sawyer) (Req of DIA)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 6/11/19

 

1. 5/28/2019 CO  Introduced: NCSPHS,TEU,F

 

    6/3/2019 TEU Read 2nd & Rerefer;    6/3/2019 NCSPHS Read 2nd & Rerefer

 

    6/4/2019 F Read 2nd & Rerefer

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; NCSPHS, TEU, F          Brian Hughes

 

 

Bill Summary    Fact Sheet      NCSPHS: Amend/Approve   TEU: Amend/Approve

 

Council Member Boyer gave a history of the street closures and the confusion about whether the closures for the construction of the county courthouse were temporary or permanent and whether Monroe Street was or was not to be reconstructed after the courthouse was complete. A recent title search has raised questions about the status of those streets. She offered a floor amendment to clarify the situation.

The Council Auditor marked amendment and Boyer floor amendment were approved and rolled into a single Finance Committee amendment.

 

AMEND/APPROVE 7-0

Place revised agreement On File to correct square footage and notice period on Exhibit D

 

 

22.  2019-418

 

 

ORD Approp $391,100.00 from Tax Collector Fund Balance -TCSG017-38901 to Tax Collector TCSG017-06403 to Prepay for 4 Yrs of a New Modernized Queuing System, Providing a Carryover of Funds into Subsequent Fiscal Yrs. (B.T. 19-097) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 6/11/19

 

1. 5/28/2019 CO  Introduced: F

 

    6/4/2019 F Read 2nd & Rerefer                                                                          Jim Overton

 

2. 6/11/2019 CO PH Read 2nd & Rereferred; F

 

 

Bill Summary                    Fact Sheet               

 

AMEND/APPROVE 7-0

1. Strike “TCSG017 – 38901 to Tax Collector TCSG017 – 06403” from the title

2. Correct explanation of appropriation by striking “TCSG017 – 38901 to Tax Collector TCSG017 – 06403” and add “to Computer Equipment”

3. Attach Revised Exhibit 1 to correct the BT

 

 

23.  2019-435

 

 

 

 

ORD Approp $71,874.00 from KHA Operating Subfund into KHA Budget to fund Afterschool Programming; Auth KHA to contract directly with YMCA of Florida's First Coast, Inc. ("YMCA") to provide Afterschool Programming at Windy Hill, Ramona & Jax Heights Elementary Schools; Invoking the Exception of Sec 126.107(G) (Exemptions), Pt 1 (General Regs), Chapt 126 (Procurement Code), Ord Code, to allow KHA to procure Afterschool Programming from YMCA; Waiving requiremts of Sec 77.111(a) (Provider Contracts), Chapt 77 (KHA), Ord Code, to exempt Children's Svcs Programming to be provided by YMCA from Competitive Procuremt. (Davis) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 6/25/19

 

1. 6/11/2019 CO  Introduced: NCSPHS,F,R

 

 

Bill Summary                    Fact Sheet                NCSPHS:  2nd and Rerefer                    

 

2nd and Rerefer

 

24.  2019-436

 

 

 

ORD Approp $892,553.99 from Retained Earnings in Subfund 561 to Subfund 561 - Self-Insurance Acct in order to 1) Return Excess FY18 General Liability Loss Provision to JEA in Amt of $174,483.51 & to JHA in Amt of $203,042.53, 2) Return Excess FY 18 Workers Compensation Loss Provision to JEA in Amt of $496,667.13 & to JHA in Amt of $18,360.82. (B.T. 19-095) (McCain) (Req of Mayor)   

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 6/25/19

 

1. 6/11/2019 CO  Introduced: NCSPHS,F

 

 

Bill Summary                    Fact Sheet                NCSPHS: 2nd and Rerefer

 

2nd and Rerefer           

    

25.  2019-438

 

 

 

 

ORD Approp $200,000.00 from the Petco Foundation to assist City's Div. of Animal Care & Protective Svcs. in Increasing Community Awareness & the Adoption Rate at the Shelter; Providing for a carryover of funds to FY19-20; Auth & Apv Mayor and Corp Sec to Execute & Deliver the Petco Foundation Grant Investmt Agreemt btwn the City & Petco Foundation; Amend Ord 2018-504-E (the City of Jax Budget Ord) by Amending Attachmt A ("Food and Beverage Expenditures") in order to allow funds to be spent on food and beverage at shelter events; Oversight by ACPS Div of the Neighborhoods Dept. (B.T. 19-096)(McCain) (Req of Mayor)                                      

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601-6/25/19 

 

1. 6/11/2019 CO  Introduced: NCSPHS,F

 

 

Bill Summary                    Fact Sheet                NCSPHS: 2nd and Rerefer                     

 

2nd and Rerefer

 

 

26.  2019-453

ORD Apv & Auth Mayor to complete the Conversion of Certain Financial Reconciliations in order to Effectuate the use of The Enterprise Resource Planning Financial System by October 1, 2019. (Sidman) (Finance Committee)

 

1. 6/11/2019 CO  Introduced: F

 

                                             Bill Summary                   

 

                                                Emergency/Amend/Approve 7-0

                                                Adds emergency language

 

 

 

The committee members thanked and commended Chairman Anderson for his outstanding work with the Finance Committee and the City Council for the past 8 years.

 

 

 

 

 

Jeff Clements, Council Research Division

jeffc@coj.net   904-630-1405

Posted 6.18.19        5:30 p.m.

 

Tape: 6.18.19 Finance Committee – Legislative Services Division