OFFICE OF THE CITY COUNCIL

 

CHERYL L. BROWN                                                                                                         117 WEST DUVAL STREET, SUITE 425

            DIRECTOR                                                                                                                                                                                 4TH FLOOR, CITY HALL

   OFFICE (904) 630-1452                                                                                                                                                          JACKSONVILLE, FLORIDA  32202

     FAX (904) 630-2906                                                                                                                                                                                                              

  E-MAIL: CLBROWN@coj.net

 

Finance Committee Agenda Meeting Minutes

November 6, 2012

9:30 a.m.

 

Topic:  Finance Committee agenda meeting

 

Location:  Conference Room A, City Hall – St. James Building; 117 West Duval Street,

     Suite 425

 

In attendance:  Council Members John Crescimbeni (Chair), Lori Boyer, Greg Anderson, Matt Schellenberg and Ray Holt (arr. 9:40)

 

Kirk Sherman and Janice Billy – Council Auditor’s Office; Peggy Sidman, Michael Wedner and Loree French – Office of General Counsel; Lin White and R. J. Morris – Public Works Department; BeLinda Peeples, Leeann Summerford, Stan Johnson, Bridgette Rodriguez and Connie Holt - ECA; Jessica Stephens – Legislative Services Division; Jessica Deal – Mayor’s Office; Jeff Clements – Council Research Division; Wayne Young – JEA; Curtis Hart

 

Meeting Convened:  9:31 a.m.

 

Chairman Crescimbeni convened the meeting and reviewed the Council Auditor’s marked agenda which included 9 items to be deferred, 15 items ready for action (1 for withdrawal, 3 requested as emergencies), and 7 items for second reading and re-referral. 

 

2012-627 (appropriating $160,000 from Special Council Operating Reserve and pari-mutual gambling revenue for City lobbyists) will be taken up first at the request of the Council President.

 

Usha Mohan, Chief of Information Technologies, and Undersheriff Dwain Senterfitt will make a presentation about this discussion of IT issues.

 

2015-655 (appropriating $297,780 in CDBG recaptured loan income to the Sulzbacher Center for the Homeless): Council Member Anderson wants more information on the nature of the requested emergency.

 

2012-621 and -622 (authorizing issuance of refunding bonds): the bills were approved by the Rules Committee yesterday but Council Members want additional information requested at that meeting about the financial implications of the transactions.

 

Council Member Anderson announced that a Courthouse Oversight Committee meeting will be coming up next week.  He and Assistant Council Auditor Janice Billy have developed a funding tracking table that accounts for where all of the project funds have been utilized and what funds remain.  Council Member Crescimbeni asked for information on whether or not the City has recently issued an RFP for a courthouse construction manager.

 

Jessica Deal will be ready to discuss the sample budget transfer reporting form requested by the committee at its last meeting.

 

Council Member Boyer will give a brief update on her project to improve the City’s capital improvement project financial tracking and reporting capability.

 

Council Member Anderson announced that the Audit Subcommittee will be meeting immediately after the conclusion of the Finance Committee meeting in Conference Room A to discuss the independent auditor contract and potential renewal, and to discuss two recent Auditor’s Office reports on the Property Appraiser’s Office and the oceanfront parks revenues.

 

Meeting Adjourned:  9:44 a.m.

 

Minutes:  Jeff Clements, Council Research Division

                 11.6.12   Posted 5:00 p.m.

Tapes:      Finance agenda meeting– LSD

                 11.6.12

Materials:   Auditor’s marked Finance agenda

    11.6.12