OFFICE OF THE CITY COUNCIL
CHERYL L. BROWN 117 WEST DUVAL STREET,
DIRECTOR 4TH FLOOR, CITY
HALL
OFFICE (904) 630-1452
FAX (904) 630-2906
E-MAIL: CLBROWN@coj.net
Finance Committee Meeting Minutes
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Wednesday,
February 22, 2012 |
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10:00
AM |
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Council
Chambers, 1st Floor, City
Hall |
Dana
Farris, Chief
of Legislative Services |
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Richard
Clark, Chair |
Legislative
Assistant: Jessica Stephens |
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Warren
Jones, Vice Chair, Arrived 10:02 AM |
Council
Auditor: Kirk Sherman |
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Greg
Anderson |
Asst.
Council Auditor: Janice Billy |
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William
Bishop |
Attorney:
Peggy Sidman |
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John
Crescimbeni |
Chief
of Research: Jeff Clements |
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Bill
Gulliford |
Administration:
Jessica Deal |
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Clay
Yarborough |
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Meeting
Convened 10:00 AM Meeting
Adjourned 10:57 AM
Attendance:
Council
President Stephen Joost
Council
Member Doyle Carter, 2012-70
Council
Member Reginald Brown
Council
Member Lori Boyer
Kelly
Boree, 2012-71
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Item/File
No. |
Title/History |
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1. 2011-367 |
ORD Auth 5th Amend to Lease with Gator Bowl Assn, Inc,
Amending the Software Signage Rights Pymt & Settling Prior Paymts for Same.
(Chastain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 6/14/11 |
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1. 5/24/2011 CO
Introduced: RCD,F |
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6/6/2011 RCDPHS
Read 2nd & Rerefer |
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6/7/2011 F Read
2nd & Rerefer |
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2. 6/14/2011 CO PH Read 2nd & Rereferred; RCD, F |
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Bill Summary DEFER |
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2. 2011-692 |
ORD Approp $1,495,905 ($1,295,905 from AES Cedar Bay
Cogeneration Settlemt Fund & $200,000 from Archie Dickinson Park) for
City's Contribution toward Acquisition Cost of the Land; Provide for
Appraisal by Real Estate Div; Auth Execution of Option Agreemt for Sale &
Purchase for 288 Acres of Environmentally Sensitive Land; Provide for
Reverter of Funds; Amend Ord 2011-406-E (CIP) to Increase Budget for
"Thomas Creek Battlefield Phase I" Proj. (Sidman) (Introduced by CM
Holt & Co-Sponsored by CM Love, Crescimbeni) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 11/8/11 |
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1. 10/25/2011 CO
Introduced: F,RCDPHS |
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11/1/2011 RCDPHS
Read 2nd & Rerefer; 11/1/2011 F
Read 2nd & Rerefer |
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2. 11/8/2011 CO PH Read 2nd & Rereferred; F, RCDPHS |
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Bill Summary DEFER |
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3. 2012-26 |
ORD Transferring $59,928 from 4th Judicial Circuit Court
to JSO for Victim Safety & Offender Accountability in Cases of Domestic
Violence, Dating Violence, Sexual Assault & Stalking, re Better
Utilization of Resources & Insure All Funds Expended by Grant Proj End
Date of 8/31/12; Auth Funds Carryover to FY 2012-2013; Designate Oversight by
Parks & Rec Dept. (BT 12-032) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 1/24/12 |
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1. 1/10/2012 CO
Introduced: F,RCDPHS |
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1/18/2012 RCDPHS
Read 2nd & Rerefer; 1/18/2012 F
Read 2nd & Rerefer |
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2. 1/24/2012 CO PH Read 2nd & Rereferred; F, RCDPHS |
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Bill Summary
Fact Sheet Council Member Crescimbeni requested that the item be
deferred to give him the opportunity to meet with the Sheriff’s Office and
have several questions answered. DEFER |
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4. 2012-34 |
RESO Apv Issuance & Sale by Jax Health Facilities
Authority of its Hospital Rev Bonds of $100,000,000 for Loan to Southern
Baptist Hospital of Florida, Inc to Finance or Refinance Capital Projs &
Equipmt at Health Care Facilities within Duval County; Waive Rating
Requiremts of Sec 490.108, Ord Code. (Petrie) (Req of Jax Health Facilities
Auth) Finance Public Hearing Pursuant to Sec 147(f), Internal
Rev Code - 2/7/12 |
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1. 1/10/2012 CO
Introduced: R,F,RCDPHS |
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1/17/2012 R Read
2nd & Rerefer |
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1/18/2012 RCDPHS
Read 2nd & Rerefer; 1/18/2012 F
Read 2nd & Rerefer |
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2. 1/24/2012 CO Read 2nd & Rereferred; R, F, RCDPHS |
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Bill Summary
Fact Sheet R: Withdraw WITHDRAW 7-0 |
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5. 2012-36 |
ORD Auth Lease Agreemt with M&T Company, Inc, for
Leased Premises (Bldgs #905 & 907) at Cecil Commerce Center; Designate
JEDC as Monitor of Lease. (Rowland) (Req of JEDC) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 1/24/12 |
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1. 1/10/2012 CO
Introduced: F,RCDPHS |
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1/18/2012 RCDPHS
Read 2nd & Rerefer; 1/18/2012 F
Read 2nd & Rerefer |
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2. 1/24/2012 CO PH Read 2nd & Rereferred; F, RCDPHS |
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Bill Summary
Fact Sheet WITHDRAW 7-0 |
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6. 2012-39 |
ORD Auth Engagemt of Bond Counsel for the City. (Rowland)
(Req of Gen Counsel) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 1/24/12 |
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1. 1/10/2012 CO
Introduced: F |
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1/18/2012 F Read
2nd & Rerefer |
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2. 1/24/2012 CO PH Read 2nd & Rereferred; F |
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Bill Summary
Fact Sheet DEFER |
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7. 2012-68 |
RESO Certifying the List of Errors, Double Assessmts,
Discounts & Insolvencies for Ad Valorem & Non-Ad Valorem Properties
on the Tax Roll for year 2008. (Rohan) (Introduced by the Council President) |
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1. 1/24/2012 CO
Introduced: F |
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2/7/2012 F Read
2nd & Rerefer |
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2. 2/14/2012 CO Read 2nd & Rereferred; F |
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Bill Summary AMEND/APPROVE
7-0 1. Correct Sect.
1 to say “Review of non ad valorem recapitulation” 2. Pg 1, line 6:
should be “statutes” |
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8. 2012-69 |
ORD Approp $257,253 ($12,131 from Town Ctr Plan Dist 3,
$282 from St Nicholas Town Ctr - Pickwick Pk, $33,060 from St Nicholas Town
Ctr Tree Protection Trust, $15,008 from PW Capital Projs Town Ctr - Plan Dist
3, $196,772 from PW Capital Projs Town Ctr - Plan Dist 3) to Return Funds to
Source of Origin; Amend Ord 2011-406-E (CIP) to Deauth "St Nicholas Town
Ctr" Proj. (Sidman) (Introduced by CM Redman) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/14/12 |
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1. 1/24/2012 CO
Introduced: F,RCDPHS |
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2/7/2012 RCDPHS
Read 2nd & Rerefer; 2/7/2012 F
Read 2nd & Rerefer |
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2. 2/14/2012 CO PH Read 2nd & Rereferred; F, RCDPHS |
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Bill Summary DEFER |
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9. 2012-70 |
ORD Approp $75,000 from Parks/Rec Capital Projs Buck Park
for Installation of a Dog Park at Ed Austin Regional Pk at 11751 McCormick
Rd; Designate Oversight by Public Works Dept; Amend Ord 2011-406-E (CIP) to
reflect the Proj Funding Changes. (Dist 2-Bishop) (Sidman) (Introduced by CM
Bishop) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/14/12 |
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1. 1/24/2012 CO
Introduced: F,RCDPHS |
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2/7/2012 RCDPHS
Read 2nd & Rerefer; 2/7/2012 F
Read 2nd & Rerefer |
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2. 2/14/2012 CO PH Read 2nd & Rereferred; F, RCDPHS |
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Bill Summary Council Member Bishop briefly described the project,
including the fact that the cost has been reduced since the filing of the
original legislation for the project because of the donation of labor by
citizen volunteers to install the improvements. The committee questioned the Council
Auditor about the amount of funds sitting unused in the budgets of completed
capital projects. Director of Parks
and Recreation Kelley Boree stated that the department has attempted without
success in the past to “sweep” funds from completed park projects back into a
general departmental capital fund because council members were concerned
about losing funds allocated to their district back to an undesignated
countywide fund. Council Member Gulliford
asked the Auditor’s Office to add recreation capital funds to the list of
other funds the office is already examining to determine where unused funds
may be left over in untapped accounts.
Chairman Bishop suggested that the Audit Committee take a look at this
area, as there may be considerable amounts of dollars to be had if a close
examination is made of all the City’s various accounts. APPROVE 6-1
(Crescimbeni) |
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10. 2012-71 |
ORD Closing & Abandoning &/or Disclaiming an
Unopened & Unimproved Portion of a 60' R/W of Parman Rd at Req of
Adjacent Propty Owners, Mr & Mrs McEwan and Mr & Mrs Phillips;
Declaring Propty Surplus; Waive Sec 122.423, Ord Code, to auth Conveyance of
Propty at No Cost (Appraised at $12,090); Rsv an All Utilities Easemt over
Subject Propty in Name of City & JEA. (Dist 12-Carter) (Sidman)
(Introduced by CM Carter) TEU PH Pursuant to Sec. 336.10, F.S. - 2/21/12 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/14/12 |
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1. 1/24/2012 CO
Introduced: R,F,TEU |
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2/6/2012 TEU
Read 2nd & Rerefer; 2/6/2012 R
Read 2nd & Rerefer |
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2/7/2012 F Read
2nd & Rerefer |
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2. 2/14/2012 CO PH Read 2nd & Rereferred; R, F, TEU |
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Bill Summary R: Amend/Approve TEU: Amend/Approve AMEND(R)/APPROVE
6-0 |
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11. 2012-78 |
ORD Auth 1st Amend to Lease Agreemt with Vystar Credit
Union allowing Vystar to Exercise 1st of 2 Options to Renew Lease of 3,072 Sq
Ft Ofc Space in Ed Ball Bldg at 214 N. Hogan St for Addnl 5 yrs, 3/1/12 -
2/28/17, Pursuant to New Rent Schedule for 1st Renewal Period, with Initial
Annual Rate of $20/SqFt & Eliminates 1,884 Rentable Sq Ft in Basemt from Lease.
(McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/14/12 |
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1. 1/24/2012 CO
Introduced: TEU,F |
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2/6/2012 TEU
Read 2nd & Rerefer |
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2/7/2012 F Read
2nd & Rerefer |
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2. 2/14/2012 CO PH Read 2nd & Rereferred; TEU, F |
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Bill Summary
Fact Sheet TEU: Approve APPROVE 7-0 |
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12. 2012-81 |
ORD Approp $35,000 from Gen Fund Contribution to QTI
Grants to Hire an Addnl Public Accts Auditor I to Assist in New Audits deemed
Necessary by Council Audit Committee; Auth Addnl Position. (Rohan) (Audit
Committee) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/14/12 |
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1. 1/24/2012 CO
Introduced: F |
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2/7/2012 F Read 2nd & Rerefer |
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2. 2/14/2012 CO PH Read 2nd & Rereferred; F |
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Bill Summary DEFER |
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13. 2012-85 |
ORD-MC Approp $142,509 from Ofc of Gen Counsel/Ethics Ofc
to fund the Ofc of Ethics, Compliance & Oversight (ECO); Transfer
Subaccts & Temp Hrs; Amend Chapt 602 (Jax Ethics Code), Sec 602.611(b)(1)
(Ofc of Ethics, Compliance & Oversight; Creation) to Remove Ofc from Ofc
of Gen Counsel & Create New Sec 602.624 (Reporting of Violations by
Council Auditor) (the Former Sec 602.1106) to Continue Auditor's Reporting
Duties; Repeal Part 11 (Ethics Officers); Funding to be Supplemental to
Mayor's efforts to further Ethics Education, Admin, Enforcemt & the Goals
& Aspirations of Chapt 602. (Rohan) (Introduced by CM Yarborough &
Co-sponsored by CM Redman, Schellenberg, Crescimbeni, Lee, Gulliford, Lumb,
Boyer, Gaffney, Daniels) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: R,F |
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Bill Summary R: Read 2nd & Rerefer READ 2ND
& REREFER |
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14. 2012-87 |
ORD Approp $70,000 from U.S. Dept of Justice, Pursuant to
Edward Byrne Memorial Justice Assistance Grant Prog, No Local Match, for the
Dual Authentication Proj - Enhanced Security for all JSO Computer Equipmt in
Compliance with Fed Mandates; Auth Funds Carryover to FY 2012-2013. (BT
12-035) (McCain) (Req of Sheriff) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: F,RCDPHS |
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Bill Summary
Fact Sheet READ 2ND
& REREFER |
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15. 2012-88 |
ORD Approp $1,115,585.10 ($1,004,026.59 FEMA Grant for
Severe Repetitive Loss Flood Mitigation Prog, $45,201.97 Match from Rick
Camara, Owner at 5138 Martha Ann Dr & $66,356.54 Match from Ms. Patricia
Cascone, Owner at 5180 Martha Ann Dr) for Propty Acquisition/Demolition of
Structures Proj; Auth Funds Carryover to FY 2012-2013; Auth Fed-Funded
Subgrant Agreemt with Fla Div of Emerg Mgmt; Designate Oversight by Jax Fire
& Rescue Dept. (BT 12-036) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: F,RCDPHS |
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Bill Summary
Fact Sheet READ 2ND
& REREFER |
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16. 2012-89 |
ORD Approp $540,000 in Grant Funds under the 2008 Disaster
Recovery Prog to the McCoys Creek Pond D Proj, Approp in Error to the Pond C
Proj under Ord 2010-438-E & Correct Proj Name; Auth Funds Carryover to FY
2012-2013; Amend Ord 2011-406-E (CIP) to reflect Changes. (BT 12-037)
(McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: TEU,F |
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Bill Summary
Fact Sheet TEU: Read 2nd & Rerefer READ 2ND
& REREFER |
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17. 2012-90 |
ORD Approp $299,992 Continuation Grant from Dept of
Justice/Bureau of Justice Assistance to fund Subcontractor's Agreemt bet
River Region Human Services, Inc & the 4th Judicial Circuit Adult Drug
Court to Provide & Enhance Screening & Assessmt, Outpatient &
Residential Treatmt Svcs; Auth Funds Carryover to FY 2012-2013. (BT 12-041)
(McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: F,RCDPHS |
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Bill Summary
Fact Sheet READ 2ND
& REREFER |
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18. 2012-91 |
ORD Auth Execution of Documents re Goodby's Creek Park
Boat Ramp & Accessory Dock Submerged Land Lease & Substantially
Similar Renewals bet City & Fla Internal Improvemt Trust Fund Bd of
Trustees, a Renewal of Agreemt apvd by Reso 2002-599-A & Renewed by Ord
2007-99-E & Provide a 5-Yr Term Commencing 11/27/11. (McCain) (Req of
Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: TEU,F,RCDPHS,JWW |
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Bill Summary
Fact Sheet TEU: Read 2nd & Rerefer READ 2ND
& REREFER |
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19. 2012-92 |
ORD Auth a Constrn & Maintenance Agreemt for
"Improvemts along Claire Ln from SR 13 to East End of Walmart
Propty" Proj. (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: TEU,F |
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Bill Summary
Fact Sheet TEU: Read 2nd & Rerefer READ 2ND
& REREFER |
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20. 2012-95 |
ORD Apv & Adopt the Revised Art in Public Places Prog
5-Yr Plan for Prog Dev & Implementation. (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO Introduced: F,RCDPHS |
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Bill Summary
Fact Sheet READ 2ND
& REREFER |
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21. 2012-96 |
ORD Auth a Declaration of Restrictive Covenant with FDEP
for Propty known as New Kings RR Overpass Pond Site, RE# 084140-0010.
(Nelson) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: TEU,F |
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Bill Summary Fact Sheet TEU: Read 2nd & Rerefer READ 2ND
& REREFER |
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22. 2012-97 |
ORD Approp $66,666.67 ($50,000 FEMA & $25% Match of
$16,666.67 from Propty Owner) in Addnl Funding for Elevation Proj at Clark's
Fish Camp Restaurant at 12903 Hood Landing Rd; Auth Funds Carryover to FY
2012-2013; Designate Oversight by Fire & Rescue Dept. (BT 12-038)
(McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: F,RCDPHS |
|
|
Bill Summary
Fact Sheet READ 2ND
& REREFER |
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23. 2012-126 |
ORD Apv Issuance & Sale by Jax Health Facilities
Authority of its Hospital Rev Bonds of $100,000,000 for Loan to Southern
Baptist Hospital of Florida, Inc to Finance or Refinance Capital Projs &
Equipmt at Health Care Facilities within Duval County; Waive Rating
Requiremts of Sec 490.108, Ord Code. (Petrie) (Req of Jax Health Facilities
Auth) Finance Public Hearing Pursuant to Sec 147(f), Internal
Rev Code - 2/7/12 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: R,F |
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Bill Summary R: Read 2nd & Rerefer READ 2ND
& REREFER |
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24. 2012-127 |
ORD Repealing Ord 2011-693-E to Correct Amt & Acct #;
Approp $299,595 from Facility Mitigation Class I (Trailridge Landfill) to
Fund Design & Constrn of Passive Rec Access Facilities for Sal Taylor
Park at 5873 Nathan Hale Rd; Provide Oversight; Amend Ord 2011-406-E (CIP) to
Reflect Proj change. (Sidman) (Introduced by CM Holt) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: F,RCDPHS |
|
|
Bill Summary READ 2ND
& REREFER |
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25. 2012-128 |
ORD Approp $125,000 from Old Kings Rd Landfill Mitigation
Acct to Purchase Propty Adjacent to Scott Park for Future Parking Lot &
Sports Facility; Apv City's Purchase of Land along 2800 Block of Hamilton
Cir, bet Longleaf St & Vernon Rd; Provide for a Reverter. (Dist 10-Brown)
(Sidman) (Introduced by CM Brown) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: F,RCDPHS |
|
|
Bill Summary READ 2ND
& REREFER |
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26. 2012-129 |
ORD Auth a Purchase & Land Swap Agreemt with JEA re
Propty at Cecil Commerce Ctr; Recognizing Exemption in Secs 122.421(b) &
122.421(g). (Hodges) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601
- 2/28/12 |
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1. 2/14/2012 CO
Introduced: R,F,TEU |
Bill Summary
R: Read 2nd & Rerefer TEU: Read 2nd
& Rerefer
READ 2ND
& REREFER
At the conclusion of the agenda Council
Auditor Kirk Sherman made a presentation on the recently-released Quarterly
Budget Summary for the first quarter of FY11-12. His office sampled 30 primary operating funds
and found an approximately $4 million projected deficit in the City’s $1
billion budget. Last year for only the
second time in recent memory (following the first occurrence on 2010) the
City’s property tax roll has fallen from the preliminary assessments last
summer to the final assessment in the fall.
Normally the growth of the tax roll outpaces conservative projections,
but that has not happened for the last 2 years, hurting property tax
revenues. There are negative balances in
numerous accounts as revenues fall short of projections, including in the Tax
Collector’s driver’s license fees and the City’s building inspection
account. Parking fees and fines are also
below projections, as are Information Technology Division internal service
charges.
In response to a question from Council
President Joost about his recommendations for areas that require immediate
Council attention, Mr. Sherman suggested 1) the second phase of the Mayor’s
administrative reorganization, and 2) a resolution of the future of JEDC. City Council funded the JEDC’s operations for
only 6 months in the current budget, so that funding will expire at the end of
March and some provision will need to be made to continue JEDC’s current
contractual and monitoring obligations and to deal with the Public Parking
function and EBO Office which were moved under JEDC’s jurisdiction in the first
phase of the reorganization.
Council Member Anderson stated that the
Audit Committee has already asked the Council Auditor’s Office to look at the
JEDC’s project tracking and incentive management functions. The committee has also invited the JTA to its
next meeting to discuss the recent media reports about bus driver screening
problems. Mr. Anderson also asked for
clarification from Mr. Sherman about the Quarterly Summary’s statements that
the solid waste and stormwater funds were incorrectly reported. Mr. Sherman explained how the changes in
billing methodologies and timing has created a funding gap and cash flow
problem in those funds and how the General Fund has had to subsidize those
enterprise funds because their revenues are insufficient to cover operating
costs.
Council Member Boyer stated that the
Recreation and Community Development Committee meeting later today will be
discussing an issue she has raised regarding planning and reporting of the
future operating costs associated with capital improvements. Information provided by the Council Research
Division indicates that other cities and counties do a better job of
proactively calculating, reporting and budgeting for operating costs when
capital projects are constructed.
Council Member Crescimbeni suggested
the need to study the City’s policy regarding leases for financial institutions
in City buildings. The VyStar Credit
Union in the Ed Ball Building is being charged $20 per square foot rent while
the Duval Federal Credit Union in City Hall has a $1 a year lease and
presumably the same arrangement in the new courthouse. He believes the City should be taking
competitive proposals for those spaces.
Minutes: Jeff Clements, Council Research
2.22.12 Posted 5:00 p.m.
Tapes: Finance meeting– LSD
2.22.12
Materials: Finance agenda
2.22.12