OFFICE OF THE CITY COUNCIL

CHERYL L. BROWN 117 WEST DUVAL STREET, SUITE 425

DIRECTOR 4^TH FLOOR, CITY HALL

OFFICE (904) 630-1452 JACKSONVILLE, FLORIDA 32202

FAX (904) 630-2906

E-MAIL: CLBROWN@coj.net

Finance Committee Meeting Minutes

Wednesday, January 18, 2012
10:00 AM
Council Chambers, 1^st Floor, City Hall	Dana Farris, Chief of Legislative Services
Richard Clark, Chair	Legislative Assistant: Jessica Stephens
Warren Jones, Vice Chair	Council Auditor: Kirk Sherman
Greg Anderson	Asst. Council Auditor: Janice Billy
William Bishop	Attorney: Peggy Sidman
John Crescimbeni	Chief of Research: Jeff Clements
Bill Gulliford	Administration: Jessica Deal
Clay Yarborough

Meeting Convened 10:04 AM Meeting Adjourned 11:11 AM

Attendance:

Council Member Matt Schellenberg

Council Member Lori Boyer, 2011-388

Lin White, Public Works, 2011-388

Ronnie Belton, Chief Financial Officer, 2011-756

Angela Moyer, Budget Office, 2011-756

The Finance Audit Subcommittee will meet immediately following the Finance Committee Meeting in Conference Room A.

Item/File No.	Title/History
1. 2011-89	ORD Approp $30,000 from Spec Council Operating Contingency Fund for City's 2012 Martin Luther King, Jr Parade; Auth Funds Carryover; Designate Oversight by Rec & Community Svcs Dept; Provide Spending Limitations. (Rohan) (Introduced by C/M R. Brown) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 2/22/11
	1. 2/8/2011 CO Introduced: R,RCD,F
	2/14/2011 RCDPHS Read 2nd & Rerefer; 2/14/2011 R Read 2nd & Rerefer
	2/17/2011 F Read 2nd & Rerefer
	2. 2/22/2011 CO PH Read 2nd & Rereferred; R, RCD, F
	1/3/2012 R Amend/Approve 1-6 (Bishop, Boyer, Crescimbeni, Holt, Schellenberg, Yarborough)
	1/4/2012 RCDPHS Amend/Approve 3-3 (Boyer, Gulliford, Schellenberg); 1/4/2012 F Amend/Approve 3-3 (Crescimbeni, Gulliford, Yarborough)
	Bill Summary WITHDRAW 7-0
2. 2011-367	ORD Auth 5th Amend to Lease with Gator Bowl Assn, Inc, Amending the Software Signage Rights Pymt & Settling Prior Paymts for Same. (Chastain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 6/14/11
	1. 5/24/2011 CO Introduced: RCD,F
	6/6/2011 RCDPHS Read 2nd & Rerefer
	6/7/2011 F Read 2nd & Rerefer
	2. 6/14/2011 CO PH Read 2nd & Rereferred; RCD, F
	Bill Summary DEFER
3. 2011-388	ORD-MC Amend Sec 55.306 (Admin of Progs), Ord Code, to Estab Limited Town Ctr Landscape Maint Responsibilities. (Rohan) (Introduced by C/M Crescimbeni & Co-sponsored by CM Gaffney, Boyer) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 6/28/11
	1. 6/14/2011 CO Introduced: R,F,RCD
	6/20/2011 RCDPHS Read 2nd & Rerefer; 6/20/2011 R Read 2nd & Rerefer
	6/21/2011 F Read 2nd & Rerefer
	2. 6/28/2011 CO PH Read 2nd & Rereferred; R, F, RCD
	Bill Summary R: Amend/Approve The committee discussed the history of the Town Center initiative, how many town center projects there are (approximately 15) and how many are maintained by private organizations under the auspices of signed maintenance agreements (4). Council Member Schellenberg suggested that it would be helpful in attracting private sponsors and funding if signs could be posted at the sites thanking the donors, much like the “adopt-a-road” signs. Council Member Gulliford questioned whether the City’s declaration that it would maintain all non-adopted town centers would cause current or potential private supporters to forego their support since it wouldn’t be needed. AMEND(R)/APPROVE 7-0
4. 2011-692	ORD Approp $1,495,905 ($1,295,905 from AES Cedar Bay Cogeneration Settlemt Fund & $200,000 from Archie Dickinson Park) for City's Contribution toward Acquisition Cost of the Land; Provide for Appraisal by Real Estate Div; Auth Execution of Option Agreemt for Sale & Purchase for 288 Acres of Environmentally Sensitive Land; Provide for Reverter of Funds; Amend Ord 2011-406-E (CIP) to Increase Budget for "Thomas Creek Battlefield Phase I" Proj. (Sidman) (Introduced by CM Holt & Co-Sponsored by CM Love, Crescimbeni) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 11/8/11
	1. 10/25/2011 CO Introduced: F,RCDPHS
	11/1/2011 RCDPHS Read 2nd & Rerefer; 11/1/2011 F Read 2nd & Rerefer
	2. 11/8/2011 CO PH Read 2nd & Rereferred; F, RCDPHS
	Bill Summary DEFER
5. 2011-749	ORD Approp $433,725 from U.S. Dept of Homeland Security, No Local Match, to Acquire Equipmt Relevant to Explosive Ordinance Disposal/SWAT, Forensic Response Teams, Regional Security Teams & LETP Radiological Detection & ID for Grant Period 10/1/10 - 4/30/13; Auth Funds Carryover to FY 2012-2013; Auth Fed-Funded Subgrant Agreemt. (BT 12-021) (McCain) (Req of Sheriff) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: F,RCDPHS
	1/4/2012 RCDPHS Read 2nd & Rerefer; 1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; F, RCDPHS
	Bill Summary Fact Sheet APPROVE 7-0
6. 2011-750	ORD Rescinding Ord 2011-296-E, Deauth a Prev Approp of $3,000,000 ($1,000,000 from Spec Law Enforcemt Trust Fund, $1,000,000 in Banking Loan Funds & $1,000,000 in Interest Income) to fund JSO Firing Range - FSCJ Improvemt Proj, Returning Unused Funds to Spec Law Enforcemt Trust Fund & Removing the Banking Fund Capacity; Amend Ord 2011-406-E (CIP) to Reflect Proj Change. (BT 12-022) (McCain) (Req of Sheriff) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: F,RCDPHS
	1/4/2012 RCDPHS Read 2nd & Rerefer; 1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; F, RCDPHS
	Bill Summary Fact Sheet AMEND/APPROVE 7-0 Clarify in bill $2 m was appropriated in budget ord. 2010-557-E.
7. 2011-751	ORD re Continuation Grant, Approp $52,398 from U.S. Dept of Justice, No Local Match, for 5th Yr of Funding for Beaches Analyst Proj; Auth Funds Carryover to FY 2012-2013; Auth Position. (BT 12-023) (RC 12-028) (McCain) (Req of Sheriff) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: F,RCDPHS
	1/4/2012 RCDPHS Read 2nd & Rerefer; 1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; F, RCDPHS
	WITHDRAW 7-0
8. 2011-752	ORD Approp $23,230 Grant Funds from U.S. Dept of Justice, re Edward Byrne Memorial JAG Prog, No Local Match, to Fund the Drivers License Reader Proj; Auth Funds Carryover to FY 2012-2013. (BT 12-024) (McCain) (Req of Sheriff) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: F,RCDPHS
	1/4/2012 RCDPHS Read 2nd & Rerefer; 1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; F, RCDPHS
	Bill Summary Fact Sheet APPROVE 7-0
9. 2011-753	ORD Approp $338,372 ($253,779 FEMA Grant & $84,593 Match from Rhonda Green, Propty Owner of 3915 San Jose Blvd for Acquisition & Demo as Part of a Propty Acquisition/Demo of Structures Proj; Auth Funds Carryover to FY 2012-2013; Auth Subgrant Agreemt with Fla Div of Emerg Mgmt; Designate Oversight by Jax Fire & Rescue Dept. (BT 12-025) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: F,RCDPHS
	1/4/2012 RCDPHS Read 2nd & Rerefer; 1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; F, RCDPHS
	Bill Summary Fact Sheet APPROVE 7-0
10. 2011-754	ORD Approp $966,512.63 by Reallocating Funds from Completed LaVilla/Brooklyn - Broward Smith Pond Stormwater Proj to the Pine Forest/Larsen Acres Stormwater Proj & the McCoy's Creek Stormwater Pond - Air Liquide Stormwater Proj to Supplement Funding Shortfalls; Auth Funds Carryover to FY 2012-2013; Amend Ord 2011-406-E (CIP) to Reflect Proj Changes. (BT 12-028) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: TEU,F
	1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; TEU, F
	Bill Summary Fact Sheet TEU: Approve APPROVE 7-0
11. 2011-756	ORD Approp $9,611,218.40 to Refund City's Remaining Obligation to JEA for the First Coast Radio System with a Re-Lending from the Banking Fund. (BT 12-030) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: F
	1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; F
	Bill Summary Fact Sheet CFO Ronnie Belton and Angela Moyer of the Budget Office explained the history of the current radio system and the new system that is currently being constructed to replace it, and the history of the JEA’s and the City’s funding of the two systems. The existing system, constructed in 2003 and which is being abandoned because the manufacturer no longer supports maintenance of the technology, was amortized by JEA over 20 years. The City is going to use available Banking Fund resources to pay off the remainder of its obligation to JEA at a lower interest rate than the current borrowing. Council Member Gulliford suggested the need to word all future technology procurement contracts with strong language guaranteeing manufacturer support of the new equipment at least for the length of the amortization period of the borrowing for acquisition. Mr. Belton discussed Banking Fund use and borrowing capacity. AMEND/APPROVE 7-0 Correct to appropriate $8,547,456 from BF to pay off outstanding debt to JEA and authorize principal and interest payment to BF of $531,881.20
12. 2011-757	ORD Approp $750,000 from BJP Pay-Go Proj Funds & Apv Settlemt of Dispute among City, JEA, SAFECO Insurance Co of America, Inc & Edward & Kelcey, Inc., River City Management Group & var Related Predecessors in Interest, Affiliates & Subconsultants re Improvemts to Lone Star Rd & Related Facilities; Auth Settlemt & Release Agreemt. (BT 12-031) (Wedner) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: TEU,F
	1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; TEU, F
	Bill Summary Fact Sheet TEU: Approve APPROVE 7-0
13. 2011-758	ORD Auth a Sovereignty Submerged Lands Fee Waived Lease (W of RE# 112854-0000 on Richard D. Gatlin Rd) with Fla Bd of Trustees of Internal Improvemt Trust Fund for Operation of an 8-Slip Docking Facility Exclusively for Mooring of Patrol Vessels & for Loading/Unloading Equipmt for Patrols in Conjunction with an Upland Operations Ctr Bldg. (Dist 1-Yarborough) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: F,RCDPHS,JWW
	12/14/2011 JWW Approve 10-0
	1/4/2012 RCDPHS Read 2nd & Rerefer; 1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; F, RCDPHS
	Bill Summary Fact Sheet AMEND/APPROVE 7-0 Strike repeating language on pg2, lines 1-4
14. 2011-761	ORD re River Oaks Rd at-grade Public RR Crossing; Auth (1) License Agreemt with Florida East Coast Railway, LLC for Annual License Fee & Use & Maint & (2) Maint Agreemt bet City, FEC & CR VI-Philips, L.P. re CR VI-Philips, L.P.'s Contribution to Annual Fee. (Dists 5-Boyer & 9-Jones) (Reingold) (Introduced by CM Jones) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: TEU,F
	1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; TEU, F
	Bill Summary TEU: Defer DEFER
15. 2011-765	ORD re Chapt 118 (City Grants), Sec 118.805 (Eligibility Qualifications for Public Svc Grants), Ord Code, Estab the 2012-2013 Priority Populations for Public Svc Grant Approp. (Hodges) (Introduced by C/P Joost) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: F
	1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; F
	Bill Summary DEFER
16. 2011-766	ORD-MC re Chapt 185 (Junk Dealers, Secondhand Dealers & Precious Metals Dealers), Ord Code; Create new Part 5, Secondary Metals Recyclers; Providing: Findings & Definitions; County-Wide Application Limitations on Cash Transactions for Certain Restricted Regulated Metals; Proof of Ownership by Seller at Time of Sale; Exemptions; Electronic Transaction Records; Transport Permit when More than a Certain Amt; Penalties & Remedies. (Brunet) (Req of Sheriff) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: R,RCDPHS
	1/3/2012 R Read 2nd & Rerefer
	1/4/2012 RCDPHS Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; R, RCDPHS, F (Added per CP 1-10-12)
	Bill Summary Fact Sheet R: Defer DEFER
17. 2011-789	ORD Closing & Abandoning &/or Disclaiming Portions of Duval Rd bet Airport Center Dr & Main St, an Open & Improved R/W at Req of Plan & Dev Dept, Subject to Reservation to JEA of Easemts for Ingress & Egress & for all Utilities; Declaring Surplus; Waive Sec 122.422 (Sale of Propty thru Real Estate Div; Investigation of Need; Council Action), Ord Code, to Auth Quit Claim Deed at No Cost to Adjacent Propty Owners. (McCain) (Req of Mayor) TEU - PH- 1/17/12 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/10/12
	1. 12/13/2011 CO Introduced: R,TEU,F
	1/3/2012 TEU Read 2nd & Rerefer; 1/3/2012 R Read 2nd & Rerefer
	1/4/2012 F Read 2nd & Rerefer
	2. 1/10/2012 CO PH Read 2nd & Rereferred; R, TEU, F
	Bill Summary Fact Sheet R: Approve TEU: Approve APPROVE 6-0
18. 2012-25	ORD Approp $115,045 ($86,500 from Fla Ofc of Tourism, Trade & Economic Dev & In-Kind Contribution of $28,545 in Staff Svcs) for Military Base & Mission Advocacy Svcs Rendered thru Consultants Selected by City; Auth Funds Carryover to FY 2012-2013; Auth a Defense Reinvestmt Grant Agreemt with Enterprise Florida, Inc; Designate Oversight by Military Affairs, Veterans & Disabled Svcs Dept. (BT 12-029) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/24/12
	1. 1/10/2012 CO Introduced: F,RCDPHS
	READ 2^ND & REREFER
19. 2012-26	ORD Transferring $59,928 from 4th Judicial Circuit Court to JSO for Victim Safety & Offender Accountability in Cases of Domestic Violence, Dating Violence, Sexual Assault & Stalking, re Better Utilization of Resources & Insure All Funds Expended by Grant Proj End Date of 8/31/12; Auth Funds Carryover to FY 2012-2013; Designate Oversight by Parks & Rec Dept. (BT 12-032) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/24/12
	1. 1/10/2012 CO Introduced: F,RCDPHS
	READ 2^ND & REREFER
20. 2012-27	ORD Approp $206,900 from Spec Law Enforcemt Trust Fund for Police Athletic League ($65,000), Justice Coalition, Inc ($10,000), El-Beth-El Development Center, Inc ($5,000), Family Farms of Northeast Florida, Inc ($40,000), Florida State University Foundation, Inc ($25,000), Kingdom Fellowship, Inc ($14,400), Police Explorers Trust Fund ($12,500), Guardian Catholic Schools, Inc ($10,000), & First Coast Crime Stoppers, Inc ($25,000); Auth Misc Approp Agreemts with Respective Recipients. (BT 12-033) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/24/12
	1. 1/10/2012 CO Introduced: F,RCDPHS
	READ 2^ND & REREFER
21. 2012-33	ORD Apv Issuance of $8,000,000 Orange County Industrial Dev Authority Variable Rate Rev & Refunding Bonds (Christian Prison Ministry, Inc Proj), Series 2012, re Portion to be Used in Jurisdiction of City of Jax; Apv Interlocal Agreemt with said Authority. (Rowland) (Introduced by CM Jones) Public Hearing Pursuant to Sec 147(f), Internal Rev Code - 1/24/12
	1. 1/10/2012 CO Introduced: F,RCDPHS
	READ 2^ND & REREFER
22. 2012-34	RESO Apv Issuance & Sale by Jax Health Facilities Authority of its Hospital Rev Bonds of $100,000,000 for Loan to Southern Baptist Hospital of Florida, Inc to Finance or Refinance Capital Projs & Equipmt at Health Care Facilities within Duval County; Waive Rating Requiremts of Sec 490.108, Ord Code. (Petrie) (Req of Jax Health Facilities Auth) Finance Public Hearing Pursuant to Sec 147(f), Internal Rev Code - 2/7/12
	1. 1/10/2012 CO Introduced: R,F,RCDPHS
	R: Read 2^nd & Rerefer READ 2^ND & REREFER
23. 2012-35	ORD Auth Economic Dev Agreemt bet City, JEDC & Global Software Services, Inc to Support Expansion of Operations; Recommend Apv by Fla Dept of Economic Opportunity as a QTI Business with a High Impact Sector Bonus; Evidence City's Local Financial Support of $36,000 under QTI Tax Refund Prog, with State Match of $144,000 (Including High Impact Sector Bonus of $2,000 per Job) for Total of $180,000 for 30 Jobs; Designate Oversight by JEDC; Timeline for Execution of Agreemt by Company. (Rowland) (Req of JEDC) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/24/12
	1. 1/10/2012 CO Introduced: F,RCDPHS
	DEFER
24. 2012-36	ORD Auth Lease Agreemt with M&T Company, Inc, for Leased Premises (Bldgs #905 & 907) at Cecil Commerce Center; Designate JEDC as Monitor of Lease. (Rowland) (Req of JEDC) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/24/12
	1. 1/10/2012 CO Introduced: F,RCDPHS
	READ 2^ND & REREFER
25. 2012-38	ORD Auth Extension of Bryant, Miller & Olive, P.A., Livermore, Freeman & McWilliams, P.A., & Greenberg Traurig, P.A. as Bond Counsel for City thru 4/16/12. (Rowland) (Req of Gen Counsel) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/24/12
	1. 1/10/2012 CO Introduced: F
	READ 2^ND & REREFER
26. 2012-39	ORD Auth Engagemt of Bond Counsel for the City. (Rowland) (Req of Gen Counsel) Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/24/12
	1. 1/10/2012 CO Introduced: F

READ 2^ND & REREFER

At the conclusion of the agenda Chairman Clark announced that the Finance Audit Subcommittee would be meeting immediately after the meeting in City Council Conference Room A to discuss the Auditor’s Office’s recently released audit of the JEDC.

Minutes: Jeff Clements, Council Research

1.18.12 Posted 5:00 p.m.

Tapes: Finance meeting– LSD

1.18.12

Materials: Finance agenda

1.18.12