FINANCE COMMITTEE
MEETING MINUTES
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Tuesday April 16, 2013 |
Tape No.________________________ |
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10:00 am |
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Council Chambers 1st
Floor, City Hall |
Dana Farris, Chief of Legislative Services |
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John Crescimbeni, Chair |
Legislative Assistant: Carol Owens |
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Greg Anderson, Vice Chair |
Council Auditor: Kirk |
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Lori Boyer |
Asst. Council Auditor: Janice Billy |
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Bill Gulliford |
Attorney: Peggy Sidman |
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Johnny Gaffney |
Chief of Research: Jeff Clements |
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Stephen Joost, Arrived 10:23 |
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Clay Yarborough |
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Meeting Convened: 10:05 AM Meeting
Adjourned: 12:30 PM
If a person decides to appeal any
decision made by the Council with respect to any matter considered at such
meeting, such person will need a record of the proceedings, and for such
purpose, such person may need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon
which the appeal is to be based.
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Presentations: Updated CIP List – Glenn Hansen
Mitigation Bank (Part 1) – Kelley Boree
Attendance:
C/M Schellenberg
Steve Pace – Environmental Quality
Division (2013-190)
Brad Thoburn – JTA (2013-195)
NOTE: The next
regular meeting will be held Tuesday, May 7, 2013
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Item/File
No. |
Title/History |
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1. 2012-719 |
ORD Transferring $50,000 from Public Parking to Clerk of
Courts to pay for Jury Shuttle Svc. (BT 13-017) (McCain) (Req
of Mayor) Public Hearing Pursuant to Chapt
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1. 12/11/2012 CO
Introduced: PHS,F |
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1/2/2013 PHS
Read 2nd & Rerefer |
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1/3/2013 F Read
2nd & Rerefer |
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2. 1/8/2013 CO PH Read 2nd & Rereferred;
PHS, F Bill
Summary
Fact Sheet PHS: Defer |
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DEFER |
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2. 2012-730 |
ORD Approp $6,000,000
($2,247,000 from Gateway Projs - SOE Purchase
Gateway Ofcs, $2,762,097 from Banking Funds,
$792,556 from Supv of Elections (SOE) - Elections,
& $198,347 from SOE - Registration) to Design & Construct a new SOE Bldg in LaVilla at 816 W Union
St; Amend 2012-435-E Banking Fund Increasing Principal Amt
of Banking Funds Bonds Auth to Issue by $2,762,097
for new Proj "Supv
of Elections Ofc - Consolidated at La Villa";
Amend Ord 2012-434-E (CIP) to Auth
said Proj; Provide for Proceeds of Sale of SOE Bldg at 105 E Monroe St to be used to Repay the Banking
Fund; Designating Dept Oversight. (Sidman)
(Introduced by CM Yarborough & Co-sponsored by CM's Love, Holt, Redman,
Carter, Lee, Lumb, Joost, Gulliford
& Clark) Public Hearing Pursuant to Chapt
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1. 12/11/2012 CO
Introduced: R,F |
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1/2/2013 R
Sub/Read 2nd & Rerefer 6-0 |
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1/3/2013 F
Sub/Read 2nd & Rerefer 7-0 |
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2. 1/8/2013 CO PH SUBSTITUTED/Read 2nd & Rereferred; R, F Bill Summary R: Defer DEFER |
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3. 2013-118 |
ORD Auth Lease Agreemt with Terranova Inc for Space No. 23-2 at Public Hearing Pursuant to Chapt
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1. 2/12/2013 CO
Introduced: R,F,TEU |
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2/19/2013 TEU
Read 2nd & Rerefer; 2/19/2013 R Read 2nd & Rerefer |
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2/20/2013 F Read
2nd & Rerefer |
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2. 2/26/2013 CO PH Read 2nd & Rereferred;
R, F, TEU Bill Summary R: Defer
TEU: Defer DEFER |
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4. 2013-121 |
ORD-MC Amend Secs 780.403 (Addnl Homestead Exemption Authorized) & 780.404
(Annual Adjustmt to Household Income), Chapt 780 (Propty Tax), Ord Code; Directing Distribution of Ord. (Sidman)
(Introduced by CM Carter) Public Hearing Pursuant to Chapt
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1. 2/26/2013 CO
Introduced: R,F |
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3/4/2013 R Read
2nd & Rerefer |
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3/5/2013 F Read
2nd & Rerefer |
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2. 3/12/2013 CO PH Read 2nd & Rereferred;
R, F Bill Summary R: Defer DEFER |
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5. 2013-157 |
ORD-MC Amend Sec 129.112 (Council Related Salaries), Chapt 129 (Salaries of Public Officials & Employees).
(Sidman) (Introduced by CP Bishop) Public Hearing Pursuant to Chapt
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1. 3/12/2013 CO
Introduced: R,F |
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3/18/2013 R Read
2nd & Rerefer |
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3/19/2013 F Read
2nd & Rerefer |
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2. 3/26/2013 CO PH Read 2nd & Rereferred;
R, F Bill Summary The committee engaged in considerable discussion with the
Council Auditor and
General Counsel’s Office
attorneys about the process by which Council staff salaries are set
and about how the Government in the Sunshine law applies to personnel
actions. Several committee members
expressed discomfort with the current procedure but also with the concept of
centralizing all of the Council’s advisory power over salaries and personnel
in the hands of the President alone.
The Council collectively has ultimate authority over the Council
budget through the Finance Committee’s budget hearings and ultimately the
adoption of the City budget. R: Approve 5-2 (Crescimbeni, Love) APPROVE 4-2
(Anderson, Crescimbeni) |
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6. 2013-167 |
ORD-MC Amend Chapt 602 ( Public Hearing Pursuant to Chapt
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1. 3/12/2013 CO
Introduced: R,F |
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3/18/2013 R Read
2nd & Rerefer |
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3/19/2013 F Read
2nd & Rerefer |
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2. 3/26/2013 CO PH Read 2nd & Rereferred;
R, F Bill Summary R: Defer DEFER |
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7. 2013-179 |
ORD Auth Lease Agreemt with GIV Imeson, LLC for use by Supv of Elections of 50,000 Sq
Ft at One Imeson Park Blvd for 10 Yrs, 1st yr $39,999.96, 2nd Yr at
$260,199.96 with 3% Annual Increases Thereafter. ( Public Hearing Pursuant to Chapt
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1. 3/12/2013 CO
Introduced: R,TEU,F |
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3/18/2013 TEU
Read 2nd & Rerefer; 3/18/2013 R Read 2nd & Rerefer |
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3/19/2013 F Read
2nd & Rerefer |
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2. 3/26/2013 CO PH Read 2nd & Rereferred;
R, TEU, F Bill Summary R: Defer
TEU: Defer |
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DEFER |
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8. 2013-187 |
ORD Approp $14,255,000 from
Banking Funds to Purchase the Haverty/YMCA Bldg (A/K/A/ the "Jake Godbold
Bldg"); Auth
Increase of Principal Amt of Banking Funds Bonds to
$15,415,000; Amend Ord 2012-434-E (CIP) to fund
Purchase & Finding of Detriment if Deferred; Provide Oversight. (Sidman)
(Introduced by CM Gulliford & Co-sponsored by CM Crescimbeni) Public Hearing Pursuant to Chapt
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1. 3/26/2013 CO
Introduced: F |
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4/2/2013 F Read
2nd & Rerefer |
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2. 4/9/2013 CO PH Read 2nd & Rereferred;
F Bill Summary Council Member Anderson announced his intention to meet
with the Council Auditor to get a complete history of how the building came
to be acquired and the relationship between the City and the Police and Fire
Pension Fund with regard to the building and pension funding obligations. |
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DEFER |
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9. 2013-188 |
ORD Approp $44,600 from American
Society for Prevention of Cruelty to Animals to pay City $50 for each Dog
placed in a Rescue, Shelter, or Permanent Facility. (BT 13-043) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt
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1. 3/26/2013 CO
Introduced: F,RCD |
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4/2/2013 RCD
Read 2nd & Rerefer; 4/2/2013 F Read 2nd & Rerefer |
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2. 4/9/2013 CO PH Read 2nd & Rereferred;
F, RCD Bill Summary Fact
Sheet AMEND/APPROVE
7-0 (Attach Grant MOU) |
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10. 2013-190 |
ORD Auth the Delegation Agreemt for Open Burning of Land Clearing Operations with
Fla Dept of Agriculture
& Consumer Svcs, thru the Fla
Forestry Svc, to allow City's Environmental Quality Div
to Regulate Open Burning of Land Clearing Operations in the County; Designate
Oversight by Neighborhoods Dept. (McCain) (Req of
Mayor) Public Hearing Pursuant to Chapt
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1. 3/26/2013 CO
Introduced: TEU,PHS,F |
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4/1/2013 PHS
Read 2nd & Rerefer; 4/1/2013 TEU Read 2nd & Rerefer |
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4/2/2013 F Read
2nd & Rerefer |
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2. 4/9/2013 CO PH Read 2nd & Rereferred;
TEU, PHS, F Bill
Summary
Fact Sheet TEU:
Approve
PHS: (Meeting Canceled due to lack of Quroum) |
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APPROVE 7-0 |
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11. 2013-195 |
ORD Auth an Agreemt
with JTA re North Corridor Bus Rapid Transit Public Improvemts;
Req & Auth Public
Works Dept & OGC in Connection with this
Legislation to Create, Amend &/or Modify Applicable Permit(s) to be
Issued & Apvd by Public Works Dept. (Gabriel)
(Introduced by CM Gaffney) Public Hearing Pursuant to Chapt
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1. 3/26/2013 CO
Introduced: TEU,F |
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4/1/2013 TEU
Read 2nd & Rerefer |
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4/2/2013 F Read
2nd & Rerefer |
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2. 4/9/2013 CO PH Read 2nd & Rereferred;
TEU, F Bill Summary Brad Thoburn of the JTA answered questions about the Bus
Rapid Transit project and the City’s maintenance responsibilities for future
facilities. Mr. Thoburn stated that
the City will only be responsible for road and sidewalks for which it already
provides maintenance. Responsibility
for any new transit stations, park-and-ride lots, etc. will be JTA’s
responsibility. TEU:
Amend/Approve |
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AMEND(TEU)/APPROVE
7-0
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12. 2013-208 |
ORD Approp $1,212,906.60 from
Trail Ridge Landfill Mitigation Fund Cash Carryover to Maxville Senior Center
($11,559.90) to buy 2 Desktop Computers with Monitors, 2 All-in-One Printers,
a Canopy Replacemt for Front Entrance & Replacemt of Shuffleboard Courts and $1,201,346.70 for
Parking Improvemts at Maxville Park, which has a
Total Project Cost of $1,675,000; Designate Parks & Rec Dept to Oversee Expenditures & Refund of Unspent
Funds; Amend Ord 2012-434-E (CIP) to auth Proj; Finding of Detriment
if Deferred. ( Public Hearing Pursuant to Chapt
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1. 3/26/2013 CO
Introduced: F,RCD |
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4/2/2013 RCD
Read 2nd & Rerefer; 4/2/2013 F Read 2nd & Rerefer |
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2. 4/9/2013 CO PH Read 2nd & Rereferred;
F, RCD Bill Summary DEFER |
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13. 2013-209 |
ORD-MC Amend Var Chapts & Secs of Ord Code by Reorganizing & Renaming var Depts & Divisions,
including Chapt 28 (Parks & Rec), Chapt 30 (Planning & Dev Dept), Chapt 32 (Public Works Dept), Chapt 35 (Neighborhoods Dept), Chapt 55 (Economic Dev), Chapt 23 (Intra-Govt'l Svcs Dept),
by moving Divisions to other Depts or Consolidating
Divisions; Provide Effective Date of 10/1/13. (Sidman) (Req
of Mayor) Public Hearing Pursuant to Chapt
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1. 3/26/2013 CO
Introduced: R,F |
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4/1/2013 R Read
2nd & Rerefer |
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4/2/2013 F Read
2nd & Rerefer |
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2. 4/9/2013 CO PH Read 2nd & Rereferred;
R, F Bill
Summary
Fact Sheet R: Defer |
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DEFER |
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14. 2013-210 |
ORD Approp $281,693 Continuation
Grant from U.S. Dept of Homeland Security to Hire a
Metropolitan Medical Response System Coordinator & Acquire Tactical
Response Kits & Automated Blood Pressure Equipmt;
Auth Fed-Funded Subgrant Agreemt with Fla Div of Emerg Mgmt. (BT 13-045)
(RC 13-111) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt
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1. 4/9/2013 CO
Introduced: PHS,F Bill
Summary
Fact Sheet PHS: Read 2nd
& Rerefer |
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READ 2ND
& REREFER |
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15. 2013-211 |
ORD Approp $1,912 Paul Coverdell
Forensic Sciences Improvemt Grant from Natl Institute of Justice to Purchase a Reciprocating
2-Speed Shaker & Required Accessories; Designate Oversight by Med
Examiner's Ofc. (BT 13-046) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt
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1. 4/9/2013 CO
Introduced: PHS,F Bill
Summary
Fact
Sheet PHS: Read 2nd
& Rerefer |
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READ
2ND & REREFER
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16. 2013-212 |
ORD Approp $1,419,781.48 from
FDOT as its Financial Contribution to the Natl
Pollutant Discharge Elimination System; Auth Funds
Carryover to Subsequent FY's; Auth Interlocal Agreemt Allocation
& Implementation of Prog Requiremts
with FDOT; Amend Ord 2012-434-E for Addnl Funding for Proj. (BT
13-047) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt
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1. 4/9/2013 CO
Introduced: TEU,F Bill
Summary
Fact Sheet TEU: Read 2nd
& Rerefer READ 2ND
& REREFER |
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17. 2013-213 |
ORD Approp $4,645,278 from
Countywide Gen Facilities Maint Acct to create 20 Proj Specific Accts; Auth Funds
Carryover to FY of Proj Completion; Amend Ord 2012-434-E (CIP) to Create the 20 Projs
re Water Intrusion, Structural Repair, Roofing, Failing Septic Systems,
Building Code & ADA Upgrades & Misc Improvemts. (BT 13-048) (McCain) (Req
of Mayor) Public Hearing Pursuant to Chapt
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1. 4/9/2013 CO
Introduced: TEU,F Bill
Summary
Fact Sheet TEU: Read 2nd & Rerefer READ 2ND
& REREFER |
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18. 2013-216 |
ORD Auth, in Support of ITD's
Implementation of a new Cost Allocation Model, the Merger of IT (Subfund 531) & Communication (Subfund
533) into 1 Activity to Align the City Activities & Functions, Increase Govt Efficiency & Improve Delivery of Svcs to City
& other Agcys. (McCain) (Req
of Mayor) Public Hearing Pursuant to Chapt
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1. 4/9/2013 CO
Introduced: F,TEU Bill
Summary Fact Sheet TEU: Read 2nd
& Rerefer |
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READ 2ND
& REREFER |
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19. 2013-217 |
ORD Apv the Modified FY
2012-2013 Schedule A-2 Submitted by Jax Children's Comm. (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt
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1. 4/9/2013 CO
Introduced: F,RCD Bill
Summary
Fact Sheet READ 2ND &
REREFER |
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20. 2013-218 |
ORD Declaring Surplus a 2000 Chevrolet Blazer valued at
$3,085 & Auth Title Transfer to Public
Defender's Ofc, 4th Judicial Circuit, at No Cost;
Designate Fleet Mgmt Div
as Monitor; Provide for a Reverter. (Sidman)
(Introduced by CM Carter) Public Hearing Pursuant to Chapt
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1. 4/9/2013 CO
Introduced: PHS,F Bill Summary PHS: Read 2nd
& Rerefer |
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READ 2ND
& REREFER
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21. 2013-219 |
ORD Apv the Harbour Waterway Spec Dist Proposed FY 2013/2014 Budget. (Reingold) (Introduced
by Council President) Public Hearing
Pursuant to Chapt |
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1. 4/9/2013
CO Introduced: F Bill Summary READ 2ND & REREFER |
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22. 2013-220 |
ORD Apv the Isle of Palms Spec Dist
Proposed FY 2013/2014 Budget. (Reingold) (Introduced by Council President) Public Hearing
Pursuant to Chapt |
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1. 4/9/2013
CO Introduced: F Bill Summary READ 2ND & REREFER |
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23. 2013-227 |
ORD Approp $75,000 from Parks/Rec Capital Projs
Buck Park to Installation of a Dog Park at Ed Austin Regional Park at 11751
McCormick Rd; Designate Oversight by Public Works Dept;
Amend Ord 2012-434-E to auth
Funding Changes; Auth Funds Carryover to Subsequent
FY's. (Dist 2-Bishop) (Sidman) (Introduced by CP
Bishop) Public Hearing
Pursuant to Chapt |
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1. 4/9/2013
CO Introduced: F,RCD Bill Summary READ 2ND & REREFER |
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24. 2013-228 |
RESO Urging U.S.
Congress & Administration to Preserve the Tax-Exempt Status of Municipal
Bonds & Reject any Proposal to Reduce or Eliminate it; Directing
Distribution of the Reso. (Introduced by CM Joost)
(Sponsored by CM Boyer, Crescimbeni, Holt & Lumb) |
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1. 4/9/2013
CO Introduced: R,F Bill Summary R: Emerg/Amend/Approve 6-0 EMERG/AMEND(R)/APPROVE 7-0 |
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25. 2013-241 |
ORD Auth a Lease Agreemt with Demetree Brothers, Inc for
50,000 Sq Ft in a Portion of Southgate Shopping Ctr, 3428 Beach Blvd for Supv
of Elections Ofc for 10 Yrs,
1st Yr $0, 2nd Yr
$294,999.96 with annual 3% Increase. (Sidman) (Introduced by CM Boyer) Public Hearing
Pursuant to Chapt |
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1. 4/9/2013
CO Introduced: R,TEU,F Bill Summary R: Read 2nd
& Rerefer TEU: Read
2nd & Rerefer READ 2ND & REREFER |
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26. 2013-243 |
ORD Approp $2,040,000 from Loblolly Wetlands Mitigation Fund
to the Jax Zoo for Portion of Constrn of Asian
Tiger Exhibit (Total Cost is $9,466,262); Auth Agreemt with Jax Zoo for Prog Mgmt Svcs to Construct Exhibit;
Invoke Exception of 126.107(g), Ord Code, to Award
Prof Svcs to Jax Zoo for Mgmt
& Oversight of Constrn; Amend Ord 2012-434-E (CIP) to reflect Proj
Funding; Auth Funds Carryover into Subsequent FY's.
(Sidman) (Introduced by CP Bishop) Public Hearing
Pursuant to Chapt |
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1. 4/9/2013
CO Introduced: F,RCD |
Bill
Summary
READ 2ND
& REREFER
Loblolly
Mitigation Bank presentation –
Kelley Boree, Director of Parks and Recreation
Ms.
Boree made a presentation on the history and use of the mitigation bank, which
was created in the early 2000s using funding from the Better Jacksonville Plan
to purchase 4,701 acres of land on the Westside for the preservation and
creation of wetlands to be used to offset wetlands impacts from BJP road and
drainage projects. Wetlands credits are
permitted by the Florida DEP as inspection determines that wetlands have been
produced on the property. The City has
set aside 384 of the 1,401 credits calculated for the property to remediate BJP
projects, leaving 1,016 for sale to other developers for revenue generation purposes. The sale of excess City wetlands credits
produces revenue to be deposited into a Loblolly Mitigation Bank Trust Fund
which can be used for acquisition and development of conservation and park
property.
The
mitigation bank is owned in a joint partnership by the City and Loblolly
Mitigation Preserve, LLC and managed on the City’s behalf by Florida Mitigation
Providers, LLC which is also a partner in Loblolly Mitigation Preserve. The operator sets the price for the City’s
mitigation credits in consultation with Ms. Boree acting as the Mayor’s
designee. The City and Loblolly
Mitigation Preserve split the sale of credits from the preserve on a 50/50
basis and the City pays the company a management fee that increases each year
by a CPI inflation factor.
Council
Member Joost expressed the feeling that the mitigation credits from the City’s
portion of the joint venture bank should be used only for public sector
projects (Cecil Commerce Center, JIA-area redevelopment, FDOT highway projects,
etc.) and should not be sold to private developers in competition with other
private mitigation bank operators.
Council Member Anderson requested a list of all the credits sold by the
bank since its establishment and the price paid for each.
CIP
project research – Glenn Hansen, Budget Officer
Mr.
Hansen presented an update on the progress of researching all listed CIP
projects to determine their construction and funding status. The project is approximately 70% complete,
and involves a laborious and painstaking process of cross-checking records in
the Finance Department’s General Accounting and Treasury Divisions with those
of other operating departments to determine exactly where all the money
went. After all expenditures and
encumbrances are reconciled then projects can be declared officially closed out
by means of a memorandum by the Public Works Director. The project listing can then be removed from
the FAMIS accounting system and any remaining funds can be aggregated by the
funding source the produced them (segregated bond issue by bond issue) and then
allocated to other uses as approved by bond counsel.
The
committee asked numerous questions about the research and reconciliation
project and Mr. Hansen explained how project budget totals could vary up and down
in successive iterations of the project listing as additional information is
discovered in the files. Council Member
Joost suggested the creation of a mechanism to automatically “sunset” capital
projects in a similar manner to the way that the Council Rules removes
legislation from the Council agenda after a bill has been pending without
action for 2 years.
Posted 4.17.13 5:00 p.m.
Jeff Clements, City Council Research