FINANCE COMMITTEE

 

MEETING MINUTES

 

Click here for Marked Agenda

 

Tuesday April 02, 2013

 

10:00 AM 

 

Council Chambers 1st Floor,  City Hall

Dana Farris,

Chief of Legislative Services

 

 

 

 

John Crescimbeni, Chair

Legislative Assistant: Carol Owens

Greg Anderson, Vice Chair

Council Auditor: Kirk Sherman

Lori Boyer

Asst. Council Auditor: Janice Billy

Bill Gulliford

Attorney: Peggy Sidman

Johnny Gaffney

Chief of Research: Jeff Clements

Stephen Joost

 

Clay Yarborough

 

 

 

Meeting Convened: 10:02                                                    Meeting Adjourned:  10:46

 

 

If a person decides to appeal any decision made by the Council with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

___________________________________________________________________

 

In Attendance:

 

C/M Schellenberg

 

Joe Whitaker – 2013-184 & 184

Juliana Rowland – 2013-184

C J Evans, Digital Risk - 2013-184

 

Presentation:               Updated CIP List – Glenn Hansen

                                   

 

 

 

 

 

 

 

 

 

 

NOTE:  The next regular meeting will be held April 16, 2013

 

Item/File No.

Title/History

 

 

1.  2012-719

ORD Transferring $50,000 from Public Parking to Clerk of Courts to pay for Jury Shuttle Svc. (BT 13-017) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/8/13

 

1. 12/11/2012 CO  Introduced: PHS,F

 

    1/2/2013 PHS Read 2nd & Rerefer

 

    1/3/2013 F Read 2nd & Rerefer

 

2. 1/8/2013 CO PH Read 2nd & Rereferred; PHS, F

 

Bill Summary                                                                 Fact Sheet

 

PHS: Defer

 

DEFER

 

 

 

 

2.  2012-730

ORD Approp $6,000,000 ($2,247,000 from Gateway Projs - SOE Purchase Gateway Ofcs, $2,762,097 from Banking Funds, $792,556 from Supv of Elections (SOE) - Elections, & $198,347 from SOE - Registration) to Design & Construct a new SOE Bldg in LaVilla at 816 W Union St; Amend 2012-435-E Banking Fund Increasing Principal Amt of Banking Funds Bonds Auth to Issue by $2,762,097 for new Proj "Supv of Elections Ofc - Consolidated at La Villa"; Amend Ord 2012-434-E (CIP) to Auth said Proj; Provide for Proceeds of Sale of SOE Bldg at 105 E Monroe St to be used to Repay the Banking Fund; Designating Dept Oversight. (Sidman) (Introduced by CM Yarborough & Co-sponsored by CM's Love, Holt, Redman, Carter, Lee, Lumb,  Joost, Gulliford & Clark)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 1/8/13

 

1. 12/11/2012 CO  Introduced: R,F

 

    1/2/2013 R Sub/Read 2nd & Rerefer 6-0

 

    1/3/2013 F Sub/Read 2nd & Rerefer 7-0

 

2. 1/8/2013 CO PH SUBSTITUTED/Read 2nd & Rereferred; R, F

 

Bill Summary

 

R: Defer

 

DEFER

 

 

 

3.  2013-94

ORD Waiving Portions of Chapt 655 (Concurrency & Mobility Mgmt Syst), Sec 655.503 (Mobility Fee Requiremt, Certificate, Appl Process & Calculation), Ord Code to Auth the Waiver, under Certain Circumstances, of Mobility Fees for 3 Yrs after Effective Date of this Ord. (Reingold) (Introduced by CM Clark) (CPAC Ltr to Deny)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 2/26/13

 

1. 2/12/2013 CO  Introduced: R, TEU,F

 

    2/19/2013 TEU Read 2nd & Rerefer;    2/19/2013 R Read 2nd & Rerefer

 

    2/20/2013 F Read 2nd & Rerefer

 

2. 2/26/2013 CO PH Read 2nd & Rereferred; R, TEU, F

 

Bill Summary

 

R:  Defer                                                                    TEU: Defer

 

 

DEFER

 

 

 

 

 

4.  2013-118

ORD Auth Lease Agreemt with Terranova Inc for Space No. 23-2 at 5200-2 Norwood Ave for 10 Yrs with Initial Annual Lease of $24,583.33 with 3% Annual Increase. (Sidman) (Introduced by CM Crescimbeni & Sponsored by CM's Clark & Lumb)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 2/26/13

 

1. 2/12/2013 CO  Introduced: R,F,TEU

 

    2/19/2013 TEU Read 2nd & Rerefer;    2/19/2013 R Read 2nd & Rerefer

 

    2/20/2013 F Read 2nd & Rerefer

 

2. 2/26/2013 CO PH Read 2nd & Rereferred; R, F, TEU

 

Bill Summary

 

R: Defer                                                                         TEU: Defer

 

DEFER

 

 

 

5.  2013-121

ORD-MC Amend Secs 780.403 (Addnl Homestead Exemption Authorized) & 780.404 (Annual Adjustmt to Household Income), Chapt 780 (Propty Tax), Ord Code; Directing Distribution of Ord. (Sidman) (Introduced by CM Carter)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/12/13

 

1. 2/26/2013 CO  Introduced: R,F

 

    3/4/2013 R Read 2nd & Rerefer

 

    3/5/2013 F Read 2nd & Rerefer

 

2. 3/12/2013 CO PH Read 2nd & Rereferred; R, F

 

Bill Summary

 

R: Defer

 

DEFER

 

 

 

 

6.  2013-155

ORD-MC Amend Chapt 30 (Planning & Dev), Part 5 (Dev Svcs Div), Creating new Sec 30.503 (Bicycle/Pedestrian Coordinator), Estab the Position & Job Descriptions & Qualifications; Approp $39,000 from Spec Council Contingency - Planning to Fund Position. (Reingold) (Introduced by CM Boyer, Anderson, Carter & Redman)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: R,F,TEU

 

    3/18/2013 TEU Read 2nd & Rerefer;    3/18/2013 R Read 2nd & Rerefer

 

    3/19/2013 F Read 2nd & Rerefer

 

2. 3/26/2013 CO PH Read 2nd & Rereferred; R, F, TEU

 

Bill Summary

 

R: Amend/Approve 7-0                                    TEU: Amend(R)/Approve

 

 

AMEND(R)/APPROVE 7-0

 

 

 

 

7.  2013-156

ORD-MC Creating Sec 111.925 (Neighborhood Enhancemt Trust Fund), Part 9 (Neighborhood Dev), Chapt 111 (Spec Rev & Trust Accts), Ord Code, a Neighborhood Enhancemt Trust Fund for Deposit of all Gifts, Donations, Contributions, Grants & State Funds rcvd from Card Room Pari-Mutuel Rev for use of Neighborhood Enhancemts within a 5-mile area of a Pari-Mutuel Establishmt; Auth Funds Carryover to next FY. (Sidman) (Introduced by CM Holt & Co-Sponsored by C/M Yarborough)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: R,F,RCD

 

    3/18/2013 R Read 2nd & Rerefer

 

    3/19/2013 RCD Read 2nd & Rerefer;    3/19/2013 F Read 2nd & Rerefer

 

2. 3/26/2013 CO PH Read 2nd & Rereferred; R, F, RCD

 

Bill Summary

 

R: Amend/Approve 7-0

 

 

AMEND(R)/APPROVE 7-0

 

 

 

8.  2013-157

ORD-MC Amend Sec 129.112 (Council Related Salaries), Chapt 129 (Salaries of Public Officials & Employees). (Sidman) (Introduced by CP Bishop)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: R,F

 

    3/18/2013 R Read 2nd & Rerefer

 

    3/19/2013 F Read 2nd & Rerefer

 

2. 3/26/2013 CO PH Read 2nd & Rereferred; R, F

 

Bill Summary

 

R: Defer

 

 

DEFER

 

 

 

9.  2013-159

ORD Approp $49,783 from Tree Protection & Related Expenses Trust Fund to Plant 225 Trees along North Portion of the S-Line, Abandoned RR - Rails to Trails, from 21st St to Gateway Mall; Utilizing the Continuing Contract of Davey Tree Svc; Designate Oversight by Public Works Dept. (Dist 7-Gaffney) (Sidman) (Introduced by CM Gaffney)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: TEU,F,RCD

 

    3/18/2013 TEU Read 2nd & Rerefer

 

    3/19/2013 RCD Read 2nd & Rerefer;    3/19/2013 F Read 2nd & Rerefer

 

2. 3/26/2013 CO PH Read 2nd & Rereferred; TEU, F, RCD

 

Bill Summary

 

TEU: Amend/Approve 6-0

 

 

AMEND(TEU)/APPROVE 7-0

 

 

 

 

10.  2013-160

ORD Approp $42,645 from Tree Protection & Related Expenses Trust Fund to Plant 144 Trees along Bakersfield Dr; Utilizing the Continuing Contract of Davey Tree Svc; Oversight by Public Works Dept. (Sidman) (Introduced by CM Brown & Co-sponsored by CM Carter)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: TEU,F

 

    3/18/2013 TEU Read 2nd & Rerefer

 

    3/19/2013 F Read 2nd & Rerefer

 

2. 3/26/2013 CO PH Read 2nd & Rereferred; TEU, F

 

Bill Summary

 

TEU: Amend/Approve 6-0

 

 

AMEND(TEU)/APPROVE 7-0

 

 

 

11.  2013-161

ORD Apv Final Costs of Underground Utility Installation Improvemts for 1800 Block Seminole Rd Neighborhood Assessmt Prog; Adopt Non-Ad Valorem Assessmt Roll, Pursuant to Uniform Method for Collecting Non-Ad Valorem Spec Assessmts; Directing Council Secretary to Cooperate with Tax Collector, Propty Appraiser & JEA in Certification of Non-Ad Valorem Assessmt Roll; Directing Final Assessmts be Recorded in Improvemt Lien Book; Provide for Pymt of Final Assessmts & Liens; Directing Tax Collector to Provide Notice of Assessmt. (Reingold) (Introduced by CM Love)

Public Hearing Pursuant to Section 197.3632, F.S. & CR 3.601 - 4/9/13

 

1. 3/12/2013 CO  Introduced: TEU,F

 

    3/18/2013 TEU Read 2nd & Rerefer

 

    3/19/2013 F Read 2nd & Rerefer

 

2. 3/26/2013 CO Read 2nd & Rereferred; TEU, F

 

Bill Summary

 

TEU: Approve 6-0

 

 

APPROVE 7-0

 

 

 

 

12.  2013-167

ORD-MC Amend Chapt 602 (Jacksonville Ethics Code), Sec 602.612 (Organization), Ord Code, to Eliminate Ethics Compliance Office Staff Eligibility for the Gen Employees Pension Plan. (Sidman) (Introduced by CM Crescimbeni)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: R,F

 

    3/18/2013 R Read 2nd & Rerefer

 

    3/19/2013 F Read 2nd & Rerefer

 

2. 3/26/2013 CO PH Read 2nd & Rereferred; R, F

 

Bill Summary

 

R: Defer

 

 

DEFER

 

 

 

 

13.  2013-170

RESO Opposing Legislation that would Restrict, Reduce or Eliminate Municipal Rev Generated under the Communications Svcs Tax that could Result in a Loss for Local Govts; Directing Distribution of Reso. (Sidman) (Introduced by CM Gulliford & Co-sponsored by CM Carter)

 

1. 3/12/2013 CO  Introduced: R,F

 

    3/18/2013 R Read 2nd & Rerefer

 

    3/19/2013 F Read 2nd & Rerefer

 

2. 3/26/2013 CO Read 2nd & Rereferred; R, F

 

Bill Summary

 

R: Amend/Approve 7-0

 

 

AMEND(R)/APPROVE 7-0

 

 

 

 

14.  2013-179

ORD Auth Lease Agreemt with GIV Imeson, LLC for use by Supv of Elections of 50,000 Sq Ft at One Imeson Park Blvd for 10 Yrs, 1st yr $39,999.96, 2nd Yr at $260,199.96 with 3% Annual Increases Thereafter. (Johnston) (Introduced by CM Schellenberg)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 3/26/13

 

1. 3/12/2013 CO  Introduced: R,TEU,F

 

    3/18/2013 TEU Read 2nd & Rerefer;    3/18/2013 R Read 2nd & Rerefer

 

    3/19/2013 F Read 2nd & Rerefer

 

2. 3/26/2013 CO PH Read 2nd & Rereferred; R, TEU, F

 

Bill Summary

 

R: Defer                                                                TEU: Defer

 

 

DEFER

 

 

 

15.  2013-183

RESO Auth Economic Dev Agreemt bet City, DB Services New Jersey, Inc & DB Services Americas, Inc for Expansion of Operations; Recommend Apv by Fla Dept of Economic Opportunity as a QTI Business with a High Impact Sector Bonus; Evidence Local Support of $360,000 under QTI Tax Refund Prog & State Match of $1,440,000 for total of $1,800,000 for up to 300 Jobs; Auth REV Grant of $140,000; Designate Oversight by OED; Timeline for Execution of Agreemt by the Company; Affirm Compliance with Public Investmt Policy. (Rowland) (Req of Mayor)

Scheduled Finance Meeting to be held 4/2/13

 

1. 3/26/2013 CO  Introduced: F

 

Bill Summary                                                                 Fact Sheet

 

Joe Whitaker of the Office of Economic Development gave an overview of the project and the proposed incentives.  The public comment period was opened and closed.

 

AMEND/APPROVE 7-0 (Place revised Agreement on File to include technical changes) (Version 12)

 

 

 

16.  2013-184

RESO Auth Economic Dev Agreemt with Digital Risk, LLC to support Expansion of Company's Operations; Auth Countywide Economic Dev Fund Grant up to $300,000; Approp not to exceed $300,000; Auth Funds Carryover from Yr to Yr until Expended or Lapse pursuant to Agreemt; Designate Oversight by OED; Timeline for Execution of Agreemt by Company; Waiver of Public Investmt Policy. (BT 13-  ) (Rowland) (Req of Mayor)

Scheduled Finance Meeting to be held 4/2/13

 

1. 3/26/2013 CO  Introduced: F

 

Bill Summary                                                                 Fact Sheet

 

Joe Whitaker of the Office of Economic Development gave an overview of the project and the proposed incentives.  Mr. Whitaker noted that the state economic incentive process is changing somewhat in Tallahassee, shifting more to use of the Governor’s Quick Action Closing Fund and less use of the Qualified Targeted Industry program. The public comment period was opened and closed. C.J. Evans of Digital Risk answered questions about his company’s expansion plans. 

 

Council Member Boyer and Julianna Rowland of the General Counsel’s Office discussed the reason for the ordinance’s waiver of the Public Incentive Policy and the fact that the uses of the Countywide Economic Development Fund are not well defined in the incentive policy.  The waiver is proposed as a precautionary measure to permit a use that, while not prohibited, is not specifically permitted either.

 

 

AMEND/APPROVE 7-0 (Attach revised and executed Exhibit 2; Attach revised Exhibit 1 (Project Summary) to correct scriveners error.

 

 

17.  2013-187

ORD Approp $14,255,000 from Banking Funds to Purchase the Haverty/YMCA Bldg (A/K/A/ the "Jake Godbold Bldg"); Auth Increase of Principal Amt of Banking Funds Bonds to $15,415,000; Amend Ord 2012-434-E (CIP) to fund Purchase & Finding of Detriment if Deferred; Provide Oversight. (Sidman) (Introduced by CM Gulliford)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 4/9/13

 

1. 3/26/2013 CO  Introduced: F

 

Bill Summary

 

READ 2ND  & REREFER

 

 

 

18.  2013-188

ORD Approp $44,600 from American Society for Prevention of Cruelty to Animals to pay City $50 for each Dog placed in a Rescue, Shelter, or Permanent Facility. (BT 13-043) (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 4/9/13

 

1. 3/26/2013 CO  Introduced: F,RCD

 

Bill Summary                                                                 Fact Sheet

 

READ 2ND  & REREFER

 

 

 

19.  2013-190

ORD Auth the Delegation Agreemt for Open Burning of Land Clearing Operations with Fla Dept of Agriculture & Consumer Svcs, thru the Fla Forestry Svc, to allow City's Environmental Quality Div to Regulate Open Burning of Land Clearing Operations in the County; Designate Oversight by Neighborhoods Dept. (McCain) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 4/9/13

 

1. 3/26/2013 CO  Introduced: TEU,PHS,F

 

Bill Summary                                                                 Fact Sheet

 

TEU: Read 2nd & Rerefer                                    PHS: Read 2nd & Rerefer

 

READ 2ND  & REREFER

 

 

 

20.  2013-195

ORD Auth an Agreemt with JTA re North Corridor Bus Rapid Transit Public Improvemts; Req & Auth Public Works Dept & OGC in Connection with this Legislation to Create, Amend &/or Modify Applicable Permit(s) to be Issued & Apvd by Public Works Dept. (Gabriel) (Introduced by CM Gaffney)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 4/9/13

 

1. 3/26/2013 CO  Introduced: TEU,F

 

Bill Summary

 

TEU: Read 2nd & Rerefer

 

READ 2ND  & REREFER

 

 

 

21.  2013-208

ORD Approp $1,212,906.60 from Trail Ridge Landfill Mitigation Fund Cash Carryover to Maxville Senior Center ($11,559.90) to buy 2 Desktop Computers with Monitors, 2 All-in-One Printers, a Canopy Replacemt for Front Entrance & Replacemt of Shuffleboard Courts and $1,201,346.70 for Parking Improvemts at Maxville Park, which has a Total Project Cost of $1,675,000; Designate Parks & Rec Dept to Oversee Expenditures & Refund of Unspent Funds; Amend Ord 2012-434-E (CIP) to auth Proj; Finding of Detriment if Deferred. (Johnston) (Introduced by CM Holt)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 4/9/13

 

1. 3/26/2013 CO  Introduced: F,RCD

 

Bill Summary

 

READ 2ND  & REREFER

 

 

22.  2013-209

ORD-MC Amend Var Chapts & Secs of Ord Code by Reorganizing & Renaming var Depts & Divisions, including Chapt 28 (Parks & Rec), Chapt 30 (Planning & Dev Dept), Chapt 32 (Public Works Dept), Chapt 35 (Neighborhoods Dept), Chapt 55 (Economic Dev), Chapt 23 (Intra-Govt'l Svcs Dept), by moving Divisions to other Depts or Consolidating Divisions; Provide Effective Date of 10/1/13. (Sidman) (Req of Mayor)

Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 4/9/13

 

1. 3/26/2013 CO  Introduced: R,F

 

Bill Summary                                                                 Fact Sheet

 

R: Read 2nd & Rerefer

 

 

                                  READ 2ND  & REREFER

 

 

 

At the conclusion of the agenda Budget Officer Glenn Hansen made a presentation on the status of the office’s review of the status of projects on the City’s CIP project list.  601 projects have been reviewed to date, comprising 839 individual phases or elements, of which 612 appear to be ready for official closeout.  A closeout memorandum  will be developed for each completed project and element, followed by a financial closeout in the FAMIS accounting system.  Any remaining funds will be available for reallocation to other uses.  Mr. Hansen will provide a complete project list to all committee members, with the extra columns of information requested several meetings ago, in the next several days, and will come to the next Finance Committee meeting to discuss the project list in detail.

 

Posted 4.3.13     12:00 p.m.

Jeff Clements, City Council Research