FINANCE COMMITTEE
MEETING MINUTES
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Tuesday March 19, 2013 |
Tape No |
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10:00 AM |
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Council Chambers 1st
Floor, City Hall |
Dana Farris, Chief of Legislative Services |
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John Crescimbeni, Chair |
Legislative Assistant: Carol Owens |
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Greg Anderson, Vice Chair |
Council Auditor: Kirk |
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Lori Boyer |
Asst. Council Auditor: Janice Billy |
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Bill Gulliford |
Attorney: Peggy Sidman |
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Johnny Gaffney, Left 12:23 pm |
Chief of Research: Jeff Clements |
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Stephen Joost |
Administration: Jessica Deal |
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Clay Yarborough, Arrived 10:12 |
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Meeting Convened: 10:02
am Meeting
Adjourned: 12:31 pm
If a person decides to appeal any
decision made by the Council with respect to any matter considered at such
meeting, such person will need a record of the proceedings, and for such
purpose, such person may need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon
which the appeal is to be based.
_____________________________________________________________________
Attendance:
C/M Schellenberg 2013-53 Chris Hand – Mayors Office
C/M Carter Jim
Robinson – Dir, Public Works
Jason
Gabriel - OGC
2013-88 Tina
Miller – Employee Services
Bill Joyce – Public Works Tracey
Watkins – EmployeeServices
James Bennett - FDOT Dave
McDaniel – Public Works
Bill Joyce – Public Works
Joe Whitaker - OED
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Item/File
No. |
Title/History |
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1. 2012-719 |
ORD Transferring $50,000 from Public Parking to Clerk of
Courts to pay for Jury Shuttle Svc. (BT 13-017) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 12/11/2012 CO
Introduced: PHS,F |
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1/2/2013 PHS
Read 2nd & Rerefer |
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1/3/2013 F Read
2nd & Rerefer |
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2. 1/8/2013 CO PH Read 2nd & Rereferred; PHS, F Bill Summary
Fact Sheet PHS: Defer DEFER |
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2. 2012-730 |
ORD Approp $6,000,000 ($2,247,000 from Gateway Projs - SOE
Purchase Gateway Ofcs, $2,762,097 from Banking Funds, $792,556 from Supv of
Elections (SOE) - Elections, & $198,347 from SOE - Registration) to
Design & Construct a new SOE Bldg in LaVilla at 816 W Union St; Amend
2012-435-E Banking Fund Increasing Principal Amt of Banking Funds Bonds Auth
to Issue by $2,762,097 for new Proj "Supv of Elections Ofc -
Consolidated at La Villa"; Amend Ord 2012-434-E (CIP) to Auth said Proj;
Provide for Proceeds of Sale of SOE Bldg at 105 E Monroe St to be used to Repay
the Banking Fund; Designating Dept Oversight. (Sidman) (Introduced by CM
Yarborough & Co-sponsored by CM's Love, Holt, Redman, Carter, Lee,
Lumb, Joost, Gulliford & Clark) Public Hearing Pursuant to Chapt |
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1. 12/11/2012 CO
Introduced: R,F |
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1/2/2013 R
Sub/Read 2nd & Rerefer 6-0 |
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1/3/2013 F
Sub/Read 2nd & Rerefer 7-0 |
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2. 1/8/2013 CO PH SUBSTITUTED/Read 2nd & Rereferred;
R, F Bill Summary R: Defer DEFER |
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3. 2013-53 |
ORD Transferring $1,328.399.03 ($686,138.34 Unused Grant
Match Funds from Gen Fund Rsv for Fed Progs that were Returned to Accts of
Origin pursuant to Sec 117.106, Ord Code & $642,260.69 from SF 751 JEDC
Fund Balance) to Remove Extraordinary Lapses in all Depts in Gen Fund - GSD
to fund Janitorial Svcs for Parks (Not Transferred from Public Works to Parks
& Rec during Budget Process) & Remainder to fund R/W Mowing. (BT 13-029)
(McCain) (Req of Mayor) (CPAC Ltr to Apv) Public Hearing Pursuant to Chapt |
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1. 1/22/2013 CO
Introduced: F,RCD |
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2/5/2013 RCD
Read 2nd & Rerefer; 2/5/2013 F
Read 2nd & Rerefer |
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2. 2/12/2013 CO PH Read 2nd & Rereferred; F, RCD Bill
Summary
Fact Sheet The committee engaged in lengthy discussion with the
Mayor’s Office, Public Works Department and Employee Services representatives
regarding the proposed uses for the funds and asked detailed questions about
the ROW mowing contract and tuition reimbursement program. A motion to appropriate the funding for the
mowing restoration and to put the money for the tuition reimbursement program
“below the line” failed by a vote of 2-5. AMEND/APPROVE
7-0 (Attach revised BT, Change amount in bill to $3,060,352.44 and describe
sources and uses in the bill; Attach sources
& uses spreadsheet; put funding for mowing restoration and tuition
reimbursement “below the line” into a reserve account for future Council
appropriation) |
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4. 2013-88 |
ORD Approp $200,000 from FDOT Pursuant to Local Agcy
Agreemt bet FDOT & City for Landscaping & Beautification of the West
Central Civic Core Dist; Auth Funds Carryover to Subsequent FY's; Auth
Supplemental No. 2 to the Agreemt; Amend Ord 2012-434-E (CIP) to Auth
Increased Funding for said Proj. (BT 13-027) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 2/12/2013 CO
Introduced: TEU,F,RCD |
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2/19/2013 TEU
Read 2nd & Rerefer |
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2/20/2013 RCD
Read 2nd & Rerefer; 2/20/2013 F
Read 2nd & Rerefer |
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2. 2/26/2013 CO PH Read 2nd & Rereferred; TEU, F, RCD |
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3/4/2013 TEU
Approve 5-0 Bill
Summary
Fact Sheet TEU: Approve 5-0 James Bennett of the Florida Department of Transportation
stated that there is an impending deadline for FDOT to utilize these grant
funds and a danger that if the City does not act soon, the funds may be
shifted to another jurisdiction. A motion by Council Member Joost to challenge the Chair’s
decision to defer the bill failed by a vote of 2-5. DEFER |
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5. 2013-94 |
ORD Waiving Portions of Chapt 655 (Concurrency &
Mobility Mgmt Syst), Sec 655.503 (Mobility Fee Requiremt, Certificate, Appl
Process & Calculation), Ord Code to Auth the Waiver, under Certain
Circumstances, of Mobility Fees for 3 Yrs after Effective Date of this Ord.
(Reingold) (Introduced by CM Clark) Public Hearing Pursuant to Chapt |
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1. 2/12/2013 CO
Introduced: R, TEU,F |
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2/19/2013 TEU
Read 2nd & Rerefer; 2/19/2013 R
Read 2nd & Rerefer |
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2/20/2013 F Read
2nd & Rerefer |
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2. 2/26/2013 CO PH Read 2nd & Rereferred; R, TEU, F Bill
Summary
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R: Defer TEU: Defer DEFER |
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6. 2013-118 |
ORD Auth Lease Agreemt with Terranova Inc for Space No.
23-2 at Public Hearing Pursuant to Chapt |
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1. 2/12/2013 CO
Introduced: R,F,TEU |
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2/19/2013 TEU
Read 2nd & Rerefer; 2/19/2013 R
Read 2nd & Rerefer |
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2/20/2013 F Read
2nd & Rerefer |
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2. 2/26/2013 CO PH Read 2nd & Rereferred; R, F, TEU Bill Summary: R: Defer
TEU: Defer DEFER |
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7. 2013-121 |
ORD-MC Amend Secs 780.403 (Addnl Homestead Exemption
Authorized) & 780.404 (Annual Adjustmt to Household Income), Chapt 780
(Propty Tax), Ord Code; Directing Distribution of Ord. (Sidman) (Introduced
by CM Carter) Public Hearing Pursuant to Chapt |
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1. 2/26/2013 CO
Introduced: R,F |
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3/4/2013 R Read
2nd & Rerefer |
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3/5/2013 F Read
2nd & Rerefer |
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2. 3/12/2013 CO PH Read 2nd & Rereferred; R, F Bill
Summary
R: Defer DEFER |
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8. 2013-132 |
ORD Approp $158,463.87 ($137,794.67 in Help America Vote
Act Funds & $20,669.20 City Match from Rsv for Fed Projs) to fund Voter
Education; Auth Funds Carryover. (BT 13-032) (McCain) (Req of Supv of
Elections) Public Hearing Pursuant to Chapt |
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1. 2/26/2013 CO Introduced:
R,F |
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3/4/2013 R Read
2nd & Rerefer |
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3/5/2013 F Read
2nd & Rerefer |
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2. 3/12/2013 CO PH Read 2nd & Rereferred; R, F Bill
Summary
Fact Sheet R: Approve 6-0 APPROVE 7-0 |
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9. 2013-133 |
ORD Approp $8,250 Continuation Grant from Dept of Homeland
Security thru Fla Div of Emerg Mgmt to supply Community Emerg Response Team
Members with FRS/GMRS Radios to enhance Communication during Events &
Disasters; Auth Subgrant Agreemt bet Div of Emerg Mgmt & City. (BT
13-033) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 2/26/2013 CO
Introduced: PHS,F |
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3/5/2013 F Read
2nd & Rerefer; 3/5/2013 PHS Read
2nd & Rerefer |
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2. 3/12/2013 CO PH Read 2nd & Rereferred; PHS, F Bill
Summary
Fact Sheet PHS: Approve 6-0 APPROVE 7-0 |
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10. 2013-134 |
ORD Approp $683,590.60 ($528,279.72 from Nuisance Abatemt
Assessmt, $64,051 from Interest Sanitary Assessmt, $39,089.86 from Demolition
Assessmt & $52,170.02 from Code Violation Fines) to the Nuisance Abatemt
Lien Spec Rev Fund for Nuisance Abatemt Contracting to remove Propty Code
Violations City-Wide; Auth Funds Carryover to FY 2013-2014. (BT 13-034)
(McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 2/26/2013 CO
Introduced: PHS,F |
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3/5/2013 F Read
2nd & Rerefer; 3/5/2013 PHS Read
2nd & Rerefer |
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2. 3/12/2013 CO PH Read 2nd & Rereferred; PHS, F Bill
Summary
Fact Sheet PHS: Approve 6-0 APPROVE 7-0 |
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11. 2013-135 |
ORD Approp $17,255 from Dept of Homeland Security thru Fla
Div of Emerg Mgmt (2012 Community Emerg Response Team (CERT) Grant of $9,755
& 2012 Citizen Corps Grant of $7,500) to (1) Organize & Equip
Citizens for CERTs & (2) Hire Part-Time Coordinator for CERT &
Citizen Corps Programs; Auth Position. (BT 13-035) (RC 13-082) (McCain) (Req
of Mayor) Public Hearing Pursuant to Chapt |
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1. 2/26/2013 CO
Introduced: PHS,F |
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3/5/2013 F Read
2nd & Rerefer; 3/5/2013 PHS Read
2nd & Rerefer |
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2. 3/12/2013 CO PH Read 2nd & Rereferred; PHS, F Bill
Summary
Fact Sheet PHS: Amend/Approve 6-0 AMEND(PHS)/APPROVE
7-0 |
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12. 2013-138 |
ORD Approp $163,012 ($52,516 due 3/1/13, $54,236 due
8/1/13 & $56,260 due 8/1/14) from Environmental Protection Fund for 3
Addnl Yrs for Joint Proj by JU & UNF on a Comprehensive Report on Health
& State of the St Johns River; Auth Funds Carryover to FY 2013-2014;
Waive Conflicting Provisions of Secs 111.755 (Environmental Protection Fund)
& 360.602 (Uses of Fund), Ord Code; Provide Exemptions from Subsecs
126.107(f) & 126.107(g), Procuremt Code; Auth 2nd Agreemt to Research
Agreemt with UNF; Provide Oversight by Neighborhoods Dept. (BT 13-039)
(McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 2/26/2013 CO
Introduced: TEU, F, PHS, R |
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3/4/2013 TEU
Read 2nd & Rerefer; 3/4/2013 R
Read 2nd & Rerefer |
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3/5/2013 F Read
2nd & Rerefer; 3/5/2013 PHS Read
2nd & Rerefer |
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2. 3/12/2013 CO PH Read 2nd & Rereferred; TEU, F, PHS,
R |
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3/13/2013 JWW
Approve 10-0 Bill
Summary
Fact Sheet R: Amend/Approve 6-0 TEU: Amend/Approve 5-0 PHS: Amend/Approve 6-0 AMEND(R)/APPROVE
7-0 Council Member Boyer highly recommended the Environmental
Quality Division’s fact sheet on this bill as an example to other departments
of useful background information in a readable format. |
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13. 2013-139 |
ORD Approp $342,000 from FDOT for Addnl Grant Funding for
Timucuan Natl Preserve Bicycle Touring Route; Auth Funds Carryover to FY
2013-2014; Auth Local Agency Prog Supplemental Agreemt No. 8; Amend Ord
2012-434-E (CIP) to reflect Funding Change. (BT 13-040) (McCain) (Req of
Mayor) Public Hearing Pursuant to Chapt |
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1. 2/26/2013 CO
Introduced: F,RCD |
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3/5/2013 RCD
Read 2nd & Rerefer; 3/5/2013 F
Read 2nd & Rerefer |
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2. 3/12/2013 CO PH Read 2nd & Rereferred; F, RCD Bill
Summary
Fact Sheet In response to a question from Council Member Boyer about
who established the design parameters for the bike path in the absence of a
City bicycle/pedestrian expert, Bill Joyce of the Public Works Department
stated that the architect hired for the project was responsible for the
design. APPROVE 7-0 |
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14. 2013-141 |
ORD Transferring $1,012,000 from Public Bldgs Facilities
Capital Maint Fund to the Beaches Branch Library Proj for Water Intrusion
Repairs, Reroofing, Heating & Cooling System Replacemt, Contingency,
Testing, Constrn Engineering Svcs & Improvemts to Drainage System; Auth
Funds Carryover to FY 2013-2014; Amend Ord 2012-434-E (CIP) to Reflect
Funding Changes. (BT 13-042) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 2/26/2013 CO
Introduced: TEU,F |
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3/4/2013 TEU
Read 2nd & Rerefer |
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3/5/2013 F Read
2nd & Rerefer |
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2. 3/12/2013 CO PH Read 2nd & Rereferred; TEU, F Bill
Summary
Fact Sheet TEU: Amend/Approve 5-0 AMEND(TEU)/APPROVE
7-0 |
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15. 2013-155 |
ORD-MC Amend Chapt 30 (Planning & Dev), Part 5 (Dev
Svcs Div), Creating new Sec 30.503 (Bicycle/Pedestrian Coordinator), Estab
the Position & Job Descriptions & Qualifications; Approp $39,000 from
Spec Council Contingency - Planning to Fund Position. (Reingold) (Introduced
by CM Boyer, Anderson, Carter & Redman) Public Hearing Pursuant to Chapt |
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1. 3/12/2013 CO
Introduced: R,F,TEU Bill
Summary
R: Read 2nd & Rerefer TEU:
Read 2nd & Rerefer READ 2ND
& REREFER |
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16. 2013-156 |
ORD-MC Creating Sec 111.925 (Neighborhood Enhancemt Trust
Fund), Part 9 (Neighborhood Dev), Chapt 111 (Spec Rev & Trust Accts), Ord
Code, a Neighborhood Enhancemt Trust Fund for Deposit of all Gifts,
Donations, Contributions, Grants & State Funds rcvd from Card Room
Pari-Mutuel Rev for use of Neighborhood Enhancemts within a 5-mile area of a
Pari-Mutuel Establishmt; Auth Funds Carryover to next FY. (Sidman)
(Introduced by CM Holt & Co-Sponsored by C/M Yarborough) Public Hearing Pursuant to Chapt |
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1. 3/12/2013 CO
Introduced: R,F,RCD Bill
Summary
R: Read 2nd & Rerefer READ 2ND
& REREFER |
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17. 2013-157 |
ORD-MC Amend Sec 129.112 (Council Related Salaries), Chapt
129 (Salaries of Public Officials & Employees). (Sidman) (Introduced by
CP Bishop) Public Hearing Pursuant to Chapt |
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1. 3/12/2013 CO
Introduced: R,F Bill Summary R: Read 2nd
& Rerefer
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READ 2ND
& REREFER |
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18. 2013-159 |
ORD Approp $49,783 from Tree Protection & Related
Expenses Trust Fund to Plant 225 Trees along North Portion of the S-Line,
Abandoned RR - Rails to Trails, from 21st St to Gateway Mall; Utilizing the
Continuing Contract of Davey Tree Svc; Designate Oversight by Public Works
Dept. (Dist 7-Gaffney) (Sidman) (Introduced by CM Gaffney) Public Hearing Pursuant to Chapt |
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1. 3/12/2013 CO
Introduced: TEU,F,RCD Bill Summary TEU: Read 2nd
& Rerefer
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READ 2ND
& REREFER |
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19. 2013-160 |
ORD Approp $42,645 from Tree Protection & Related
Expenses Trust Fund to Plant 144 Trees along Bakersfield Dr; Invoke Exception
to Contract with Davey Tree Service; Designate Oversight by Public Works
Dept. (Sidman) (Introduced by CM Brown) Public Hearing Pursuant to Chapt |
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1. 3/12/2013 CO
Introduced: TEU,F Bill
Summary
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TEU: Read 2nd & Rerefer READ 2ND
& REREFER |
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20. 2013-161 |
ORD Apv Final Costs of Underground Utility Installation
Improvemts for 1800 Block Seminole Rd Neighborhood Assessmt Prog; Adopt Non-Ad
Valorem Assessmt Roll, Pursuant to Uniform Method for Collecting Non-Ad
Valorem Spec Assessmts; Directing Council Secretary to Cooperate with Tax
Collector, Propty Appraiser & JEA in Certification of Non-Ad Valorem
Assessmt Roll; Directing Final Assessmts be Recorded in Improvemt Lien Book;
Provide for Pymt of Final Assessmts & Liens; Directing Tax Collector to
Provide Notice of Assessmt. (Reingold) (Introduced by CM Love) Public Hearing Pursuant to Section 197.3632, F.S. & CR
3.601 - 4/9/13 |
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1. 3/12/2013 CO
Introduced: TEU,F Bill
Summary
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TEU: Read 2nd
& Rerefer READ 2ND
& REREFER |
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21. 2013-167 |
ORD-MC Amend Chapt 602 ( Public Hearing Pursuant to Chapt |
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1. 3/12/2013 CO
Introduced: R,F Bill
Summary
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R: Read 2nd
& Rerefer READ 2ND
& REREFER |
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22. 2013-170 |
RESO Opposing Legislation that would Restrict, Reduce or
Eliminate Municipal Rev Generated under the Communications Svcs Tax that
could Result in a Loss for Local Govts; Directing Distribution of Reso.
(Sidman) (Introduced by CM Gulliford) |
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1. 3/12/2013 CO
Introduced: R,F Bill
Summary
R: Read 2nd
& Rerefer READ 2ND
& REREFER |
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23. 2013-179 |
ORD Auth Lease Agreemt with GIV Imeson, LLC for use by
Supv of Elections of 50,000 Sq Ft at One Imeson Park Blvd for 10 Yrs, 1st yr
$39,999.96, 2nd Yr at $260,199.96 with 3% Annual Increases Thereafter. ( Public Hearing Pursuant to Chapt |
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1. 3/12/2013 CO
Introduced: R,TEU,F Bill
Summary
R: Read 2nd
& Rerefer
TEU: Read 2nd & Rerefer READ 2ND
& REREFER |
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24. 2013-180 |
RESO Auth Economic Dev Agreemt with Cory's Thunder, Inc
for Expansion of Operations in Jax; Recommend Apv by Fla Dept of Economic
Opportunity as a ATI Business with a High Impact Sector Bonus; Evidence City
Local Financial Support of $49,000 under QTI Tax Refund Prog & State
Match of $196,000 for Total of $245,000 for 35 Jobs; Timeline for Execution
of Agreemt by Company; Affirm Proj's Compliance with Public Investment
Policy. (Rowland) (Req of Mayor) |
At the conclusion of the agenda Chairman Crescimbeni
announced that at the next committee meeting the Finance Department will be
making a presentation on the development of the Capital Improvement Program
(CIP) for FY13-14, and Parks and Recreation Director Kelley Boree will be
making the first of perhaps several presentations about the City’s wetlands
mitigation bank.
Public Works Director Jim Robinson made a presentation on
the department’s proposed prioritization method for use of the
Intersection/Bridge/Miscellaneous Construction capital improvement
account. The fund used to be expended
largely on the basis of CARE system complaints on a first-come, first-served
basis. The department has prepared a prioritization
methodology based on ranking of 7 variables on a scoring matrix that takes into
account traffic volumes, level of service, crash experience, bridge ratings, estimated
cost of the improvement, and ability to perform the work in-house vs. with contractor
resources. The department proposes to
begin with intersections of city roads with other city roads, then expand as
resources permit to partner with FDOT on city/FDOT roadway intersections.
Mr. Robinson stated that the intention is not to lock into a fixed priority system
where the top ranked project must be done first, then the second ranked
project, and so on. The intention is to
tackle projects in the order in which the most benefit can be achieved in a
reasonable and affordable manner.
Initially the idea is to divide the funding 50/50 for road work and
bridges, then possibly shift to a different percentage split as needs are
evaluated. For bridges, which are
inspected and rated by the FDOT on a scale of 0 (unusable/closed) to 9 (superior),
the department intends to begin work on bridges rated 4 (meets minimum
tolerable limits to be left in-place as is) so that by the time the planning
and permitting process is complete, the bridges will be rated no worse than 3
(basically intolerable requiring high priority of corrective action). Council Member Boyer requested details on the
number of bicycle and pedestrian accidents at intersections so that that factor
can be addressed as necessary.
Posted
3.20.13 12:00 p.m.
Jeff
Clements, City Council Research