OFFICE OF THE CITY COUNCIL
CHERYL L. BROWN 117 WEST DUVAL STREET,
DIRECTOR 4TH FLOOR, CITY
HALL
OFFICE (904) 630-1452
FAX (904) 630-2906
E-MAIL: CLBROWN@coj.net
Finance Committee Meeting Minutes
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Tuesday
January 15, 2013 |
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10:00
AM |
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Council
Chambers 1st Floor, City Hall |
Dana
Farris, Chief
of Legislative Services |
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John
Crescimbeni, Chair |
Legislative
Assistant: Carol Owens |
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Greg
Anderson, Vice Chair |
Council
Auditor: Kirk |
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Lori
Boyer |
Asst.
Council Auditor: Janice Billy |
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Bill
Gulliford |
Attorney:
Peggy Sidman |
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Johnny
Gaffney, Arr 10:15 |
Chief
of Research: Jeff Clements |
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Stephen
Joost, Excused |
Administration:
Jessica Deal |
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Clay
Yarborough |
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Meeting Convened: 10:03 AM Meeting
Adjourned: 11:24 AM
If a person decides to appeal any
decision made by the Council with respect to any matter considered at such
meeting, such person will need a record of the proceedings, and for such
purpose, such person may need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon
which the appeal is to be based.
Attendance:
Council
Member Matt Schellenberg
Lawrence
Hills – Court Admin (2012-709)
Dolly
Dillin – Ofc of Grants & Compliance (2012-721)
John
Snyder Ofc of Grants & Compliance (2012-721)
Michael
Jacobsen – Emergency Preparedness (2012-723)
Laura
D’Alisera – Emergency Preparedness (2012-723)
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Item/File
No. |
Title/History |
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1. 2012-636 |
ORD Apv Proposed Settlemt of Pending Fed Court Litigation
bet City and Public Hearing Pursuant to Chapt |
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1. 11/27/2012 CO
Introduced: R,PHS,F |
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12/3/2012 PHS
Cancelled Mtg; 12/3/2012 R Read 2nd
& Rerefer |
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12/4/2012 F Read
2nd & Rerefer |
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2. 12/11/2012 CO PH Read 2nd & Rereferred; R, PHS, F |
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Bill
Summary
Fact Sheet R: Defer
PHS: Defer DEFER |
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2. 2012-654 |
ORD Amend Ord 2000-643-E Apv Restructuring the $200,000
Loan to Logan's Pointe Associates, Ltd (Logan's Pointe Apt Proj) to Include
HUD's Requiremts re Deed in Lieu of Foreclosure & Revising Requiremt for
Borrower's Annual Prepymts of Principal Subject to Available Cash Flow.
(McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 10/23/2012 CO
Introduced: F,RCD |
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11/6/2012 RCD
Read 2nd & Rerefer; 11/6/2012 F
Read 2nd & Rerefer |
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2. 11/13/2012 CO PH Read 2nd & Rereferred; F, RCD |
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Bill
Summary
Fact Sheet WITHDRAW 5-0 |
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3. 2012-681 |
ORD-MC Amend Secs 104.302 (Statemt of Policy), 104.305
(Appl for Issuance of Bonds; Fee), 104.307 (Reso of Inducemt) & 104.313
(Signatories); Establish Membership of Industrial Development Bond Review
Committee. (Rowland) (Introduced by CM Crescimbeni) Public Hearing Pursuant to Chapt |
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1. 11/13/2012 CO
Introduced: F,RCD |
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11/20/2012 RCD
Read 2nd & Rerefer; 11/20/2012 F
Read 2nd & Rerefer |
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2. 11/27/2012 CO PH Read 2nd & Rereferred; F, RCD Bill Summary Chairman Crescimbeni explained that the legislation that
replaced the JEDC with the Office of Economic Development inadvertently
removed the IDB Bond Review Committee.
The Council Auditor and Mayor’s Office have been working on
determining the appropriate membership for the committee. Council Auditor Kirk Sherman indicated that
it would be problematic to have the Finance Committee chair serving as a
member of the review committee and then voting on the recommendation of that
committee as a council member. DEFER |
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4. 2012-709 |
ORD Approp $199,961 Continuation Grant from Substance
Abuse - Mental Health Svcs Admin thru Dept of Health & Human Svcs for the
Teen Court Prog; Auth on Behalf of City a Subcontractor's Agreemt bet River
Region Human Services, Inc & the 4th Judicial Circuit Duval County Teen
Court. (BT 13-009) (McCain) (Req of Clerk of Courts) Public Hearing Pursuant to Chapt |
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1. 11/27/2012 CO
Introduced: PHS,F |
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12/3/2012 PHS
Mtg Cancelled |
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12/4/2012 F Read
2nd & Rerefer |
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2. 12/11/2012 CO PH Read 2nd & Rereferred; PHS, F |
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1/2/2013 PHS
Approve 6-0 |
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Bill
Summary Fact Sheet PHS: Approve 6-0 Lawrence Hills, Teen Court Director, answered questions
about the grant and the programs it would fund. APPROVE 6-0 |
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5. 2012-710 |
ORD Auth Lease Agreemt with Old Plank Rd Baptist Church
(Lessee), 10-Yr term with (1) 5-Yr Renewal Option for 2,505 Sq Ft Bldg at
8264 Old Plank Rd on a Public Hearing Pursuant to Chapt |
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1. 11/27/2012 CO
Introduced: TEU,F |
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12/3/2012 TEU
Read 2nd & Rerefer |
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12/4/2012 F Read
2nd & Rerefer |
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2. 12/11/2012 CO PH Read 2nd & Rereferred; TEU, F |
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1/2/2013 TEU
Amend/Approve 5-1 (Schellenberg) Bill Summary TEU:
Amend/Approve 5-1 DEFER |
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6. 2012-719 |
ORD Transferring $50,000 from Public Parking to Clerk of
Courts to pay for Jury Shuttle Svc. (BT 13-017) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 12/11/2012 CO
Introduced: PHS,F |
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1/2/2013 PHS
Read 2nd & Rerefer |
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1/3/2013 F Read
2nd & Rerefer |
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2. 1/8/2013 CO PH Read 2nd & Rereferred; PHS, F |
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Bill
Summary
Fact Sheet PHS: Defer (1/14/13 Meeting Cancelled) DEFER |
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7. 2012-721 |
ORD Estab 2013-2014 Priority Populations for Public Svc
Grant Approp, Pursuant to Sec 118.805 (Eligibility Qualifications for Public
Svc Grants), Ord Code. (Rowland) (Introduced by CP Bishop Pursuant to Sec
118.805, Ord Code) Public Hearing Pursuant to Chapt |
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1. 12/11/2012 CO
Introduced: F |
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1/3/2013 F Read
2nd & Rerefer |
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2. 1/8/2013 CO PH Read 2nd & Rereferred; F |
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Bill Summary Assistant Council Auditor Janice Billy noted that, for the
first time, the priority populations designation ordinance also includes
recommended percentages of overall funding to be allocated to each of the
priority areas. Council Member Boyer
explained that the addition of the percentage distributions among the
priorities allows City Council to set the amounts rather than having it based
on the amount of applications received in each category as is currently the
case. She indicated that she will be
introducing subsequent legislation to make further changes in the Public
Service Grants process. Dolly Dillin
of the Intra-Governmental Services Department explained how the application
grading and ranking process has been changed for 2013. AMEND/APPROVE
6-0 - Attached revised
Exhibit 1 (delete priority population subcategories) - Attach population definitions - Delete subcategories from bill - Technical correction |
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8. 2012-722 |
ORD Approp $60,000 from Card Room Pari-Mutuel Rev to Spec
Council Operating Contingency; Req Emerg Apv. (Sidman) (Introduced by CP
Bishop) Public Hearing Pursuant to Chapt |
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1. 12/11/2012 CO
Introduced: R,F |
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1/2/2013 R Read
2nd & Rerefer |
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1/3/2013 F Read
2nd & Rerefer |
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2. 1/8/2013 CO PH Read 2nd & Rereferred; R, F |
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Bill Summary R: Amend/Approve Janice Billy explained that the $60,000 proposed to be
appropriated by this bill is not the same $60,000 that was the subject of
appropriation by ordinance 2012-627 for City lobbying purposes. That $60,000 was revenue accrued in FY11-12
and, when the appropriation ordinance was invalidated by the General Counsel,
the funds lapsed into the General Fund reserve account at the end of FY11-12. This appropriation concerns FY12-13
anticipated pari-mutuel revenue.
Council Member Boyer proposed an amendment to direct the funds into a
Special Council Reserve account specifically designated for this pari-mutuel
revenue. AMEND/APPROVE
6-0 - Delete emergency language - Deposit funds into a Special Council Reserve –
Pari-Mutuel Revenues account |
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9. 2012-723 |
ORD Approp $555,030 from FEMA thru Fla Div of Emerg Mgmt
(FDEM) for Acquisition & Demo of Repeatedly Flooded Homes at 6847 &
6817 Bakersfield Dr; Auth Funds Carryover to FY 2013-2014; Auth a Fed-Funded
Subgrant Agreemt with FDEM; Designate Oversight by Jax Fire & Rescue
Dept. (BT 13-015) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 12/11/2012 CO
Introduced: PHS,F |
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1/2/2013 PHS
Read 2nd & Rerefer |
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1/3/2013 F Read
2nd & Rerefer |
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2. 1/8/2013 CO PH Read 2nd & Rereferred; PHS, F Bill
Summary Fact
Sheet PHS: Defer
(1/14/13 Meeting Cancelled) Michael Jacobsen and Laura D’Alisera of the Emergency
Preparedness Division answered questions about the flood damage mitigation
program and why some homes in the flood-prone area were participating in the
program and others were not. APPROVED 6-0 |
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10. 2012-728 |
ORD Auth a License Agreemt with Mandarin Museum &
Historical Society, Inc to Operate the Webb Farmhouse, Museum Bldg & Barn
at 11964 Mandarin Rd; Waive Sec 126.202 (Competitive Sealed Bid) of Pt 2
(Supplies, Contractual Svcs & Capital Improvemts), Ord Code. (Sidman)
(Introduced by CM Schellenberg) Public Hearing Pursuant to Chapt |
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1. 12/11/2012 CO
Introduced: R,F,RCD |
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1/2/2013 R Read
2nd & Rerefer |
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1/3/2013 RCD
Read 2nd & Rerefer; 1/3/2013 F
Read 2nd & Rerefer |
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2. 1/8/2013 CO PH Read 2nd & Rereferred; R, F, RCD |
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Bill Summary R: Amend/Approve AMEND/APPROVE
6-0 - Request annual report of activities held & results
of operations - Attach revised agreement - Grammatical correction |
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11. 2012-730 |
ORD Approp $6,000,000 ($2,247,000 from Gateway Projs - SOE
Purchase Gateway Ofcs, $2,762,097 from Banking Funds, $792,556 from Supv of
Elections (SOE) - Elections, & $198,347 from SOE - Registration) to
Design & Construct a new SOE Bldg in LaVilla at 816 W Union St; Amend
2012-435-E Banking Fund Increasing Principal Amt of Banking Funds Bonds Auth
to Issue by $2,762,097 for new Proj "Supv of Elections Ofc -
Consolidated at La Villa"; Amend Ord 2012-434-E (CIP) to Auth said Proj;
Provide for Proceeds of Sale of SOE Bldg at 105 E Monroe St to be used to
Repay the Banking Fund; Designating Dept Oversight. (Sidman) (Introduced by
CM Yarborough & Co-sponsored by CM's Love, Holt, Redman, Carter, Lee,
Lumb, Joost & Gulliford) Public Hearing Pursuant to Chapt |
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1. 12/11/2012 CO
Introduced: R,F |
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1/2/2013 R
Sub/Read 2nd & Rerefer 6-0 |
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1/3/2013 F
Sub/Read 2nd & Rerefer 7-0 |
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2. 1/8/2013 CO PH SUBSTITUTED/Read 2nd & Rereferred;
R, F Bill Summary R: Defer DEFER |
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12. 2012-737 |
ORD apv 2-yr Extension for McGladrey, LLP, a CPA firm for
FY's 2012/2013 & 2013/2014. (Sidman) (Finance Comm) Public Hearing Pursuant to Chapt |
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1. 12/11/2012 CO
Introduced: F |
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1/3/2013 F Read
2nd & Rerefer |
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2. 1/8/2013 CO PH Read 2nd & Rereferred; F |
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Bill Summary APPROVE 6-0 |
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13. 2013-1 |
ORD Approp $44,260 from Dist 1 Autumn Bond Funds to the
Tree Hill Boardwalk Acct for Extension of the Tree Hill Boardwalk &
Installation of the Nature Trail; Auth Agreemt with Tree Hill, Inc for Prog
Mgmt Svcs to Extend Boardwalk; Invoke Exception of 126.107(G), Ord Code, to
Award the Prof Svcs to Tree Hill, Inc for Mgmt & Oversight of the
Constrn. ( Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: R,F,RCD Bill Summary R: Read 2nd & Rerefer READ 2ND
& REREFER |
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14. 2013-7 |
ORD-MC Amend Chapt 122 (Public Propty), by Creating Sec
122.108 (Prohibiting Constrn of New Public Bldgs when Vacant Public Bldgs
Exist), Ord Code, Prohibiting new Public Bldg Constrn when Vacant, Existing
Public Bldgs are Suitable for Proposed Use. ( Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: R,F Bill Summary R: Read 2nd & Rerefer READ 2ND
& REREFER |
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15. 2013-8 |
ORD-MC Amend Chapt 191 (Special Events), Ord Code, to
Delete 12 Ticket Events at Metropolitan Park from the Activities Subject to
Part 2 (Entertainmt Dist), Ord Code. ( Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: R,F,RCD Bill Summary R: Read 2nd & Rerefer READ 2ND
& REREFER |
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16. 2013-10 |
ORD-MC re Regulation & Enforcemt of Disposal of Waste
Tires; Amend Chapt 260, Ord Code, to replace term "Director" with
"Chief"; Provide new Definition for "Div Chief" &
Replacing terms "Director" and "Waste Tire"; Require
Certificate of Use when Obtaining a Permit; Require State Permit Prior to
Removal of Splitting of Tires & Provide Max Storage of 1,000 Tires by
Tire Dealers or Tire Generators on their Propty; add new title "Hours of
Operation" & Limit Transport of Tires bet 7 AM & 6 PM, Mon-Sat;
Provide Authority to issue Citations for Failure to Comply. (Shaw)
(Introduced by CM Jones) Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: R,TEU,F |
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Bill Summary R: Read 2nd & Rerefer
TEU: Read 2nd & Rerefer
(1/14/13 Mtg Cancelled) READ 2ND
& REREFER |
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17. 2013-11 |
ORD re Continuation Grant; Approp $60,000 Addnl Funds from
Early Learning Coalition of Duval Representing Cash Matches for Yrs 2 & 3
of the Fostering Children's Mental Health Initiative Prog, a Substance Abuse
& Mental Health Svcs Admin Grant; Auth Funds Carryover to Subsequent
FY's. (BT 13-014) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: PHS,F |
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Bill
Summary
Fact Sheet PHS: Read 2nd & Rerefer (1/14/13
Mtg Cancelled) READ 2ND
& REREFER |
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18. 2013-12 |
ORD Approp $105,674 ($49,200 from Institute of Museum
& Library Sciences & $56,474 In-Kind Contribution from Ritz Theatre
& Museum [Ritz]) to Equip Ritz Staff with Knowledge, Skills &
Expertise to Care & Manage the Ritz's Collection; Provide Oversight by
Parks & Rec Dept. (BT 13-018) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: F,RCD |
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Bill
Summary
Fact Sheet READ 2ND
& REREFER |
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19. 2013-13 |
ORD Approp $287,000 Grant Funds from St Johns River Water
Mgmt Dist (SJRWMD) for the Lincoln Villas Septic Tank Phase-Out Proj for
City's Partnership with SJRWMD on Water Quality Proj; Auth Funds Carryover to
Subsequent FY's; Auth 3rd Amend to Contract #24903 with SJRWMD for Tributary
Water Quality Restoration, Lower St Johns River Basin; Amend Ord 2012-434-E
(CIP) to increase Funding for "Lincoln Villas Svcs Area Sewer Imp"
and "Septic Tank Phase Out Facilities Plan". (BT 13-019) (McCain)
(Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: TEU,PHS,F,RCD,JWW |
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Bill
Summary
Fact Sheet PHS: Read 2nd
& Rerefer (1/14/13 Mtg
Cancelled) TEU: Read 2nd & Rerefer (1/14/13 Mtg Cancelled) READ 2ND
& REREFER |
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20. 2013-14 |
ORD Approp $8,952.80 from Daniel Memorial, Inc for their
use of Cubicles in the Jax Children's Comm Bldg; Auth License Agreemt with
Daniel. (BT 13-025) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: PHS,F |
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Bill
Summary
Fact Sheet PHS: Read 2nd & Rerefer (1/14/13 Mtg Cancelled) READ 2ND
& REREFER |
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21. 2013-15 |
ORD Approp $47,000 from Spec Council Contingency; Auth an
Agreemt with TBE Group, Inc, d/b/a Cardno TBE, to Pursue Grants re
Brownfields Propty; Invoking Exception of 126.107(g), Ord Code, to Award
Consulting Svcs to said Firm. (Sidman) (Introduced by CM Brown) Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO Introduced:
R,TEU,F |
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Bill Summary R: Read 2nd & Rerefer
TEU: Read 2nd &
Rerefer (1/14/13 Mtg Cancelled) READ 2ND
& REREFER |
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22. 2013-16 |
ORD Estab an Honorary St Designation in Vicinity of
Intersec of Norfolk Blvd & Soutel Dr for Jean A Lewis; Provide for
Installation of 2 Roadway Markers; Honoring Life & Legacy of Jean A
Lewis. (Dist 10-Brown) (Shaw) (Introduced by CM Brown) Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: TEU, F Bill Summary TEU: Read 2nd & Rerefer (1/14/13 Mtg Cancelled) READ 2ND
& REREFER |
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23. 2013-18 |
ORD Declaring Surplus RE# 022256-0010, S & W of
Intersec of Moncrief Rd W & Dunmire Ave; Auth Conveyance to Jacksonville
Youth Works, Inc, at No Cost, at Req of CM Brown, for use of Teaching Media
Broadcasting & Communications; Waive Sec 122.424 (Appraisal/Assessed
Value over $25,000), Chapt 122 (Public Propty), Ord Code, to allow Conveyance
at No Cost. (Dist 10-Brown) (McCain) (Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: R,TEU,F |
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Bill
Summary
Fact Sheet R: Read 2nd & Rerefer
TEU: Read 2nd &
Rerefer (1/14/13 Mtg Cancelled) READ 2ND
& REREFER |
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24. 2013-38 |
ORD Auth License Agreemt with One Spark, Inc to lease
2,489 Sq Ft at Main Library, 303 N. Laura St for their Ofc Space. (Sidman)
(Req of Mayor) Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: TEU,F,RCD Bill
Summary
Fact Sheet TEU: Read 2nd & Rerefer (1/14/13 Mtg Cancelled) READ 2ND
& REREFER |
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25. 2013-39 |
ORD Apv 1-Yr Extension of Existing Agreemt with Waste Pro
of Florida, Inc for Residential Waste & Recycling Collection & Transp
Svcs; Auth a 2nd Amend to Existing Agreemt to Extend Term for 1 Yr; Waive Sec
382.308, Ord Code, to allow 1-Yr
instead of a 6-Yr Extension. (Sidman) (Introduced by CP Bishop) Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: R,TEU,F |
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Bill Summary R: Read 2nd
& Rerefer
TEU: Read 2nd & Rerefer (1/14/13 Mtg Cancelled) READ 2ND
& REREFER |
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26. 2013-41 |
ORD Waiving Chapt 382 (Waste Collection & Disposal Svc
by Contractors & City), Part 3 (Selection of Waste Collection &
Disposal Svc Areas & Contractors), Ord Code, to allow Mayor to Proceed
with a RFP for a Waste Hauling Contract for the Area formerly serviced by
Waste Pro. (Sidman) (Introduced by CM Clark) Public Hearing Pursuant to Chapt |
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1. 1/8/2013 CO
Introduced: R,TEU,F Bill Summary R: Read 2nd & Rerefer
TEU: Read 2nd &
Rerefer (1/14/13 Mtg Cancelled) READ 2ND
& REREFER |
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27. 2013-43 |
RESO Auth a Redev Agreemt with Body Central Corp to
support Expansion of Headquarters & Distribution Operations; Recommend
Apv by Fla Dept of Economic Opportunity as a QTI Business with High Impact Sector,
Enterprise Zone & Brownfield Bonuses; Evidence City's Local Support of
$119,600 under QTI Tax Refund Prog & State Match of $478,400 (Including
High Impact Sector Bonus - $2,000/Job, Enterprise Bonus of $3,000 &
Brownfield Area Bonus of $2,500), for Total of $598,000 for 52 Jobs; Auth REV
Grant of $125,000; Designate Oversight by OED; Timeline for Execution of
Agreemt by Company; Affirm Proj's Compliance with Public Investmt Policy.
(Rowland) (Req of Mayor) |
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1. 1/22/2013 CO
Introduced: F Bill Summary
Fact Sheet Chairman Crescimbeni noted that this will be the first
economic incentive ordinance processed under the new “fast track” review
mechanism. The special meeting will be
held on Tuesday, January 22nd instead of Monday the 21st
because of the Martin Luther King, Jr. holiday on the 21st. (Special Finance
Mtg will be held on Tuesday, January 22, 2013 @ 1:00 pm) |
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At the conclusion of the
agenda the committee considered two annual reports by the Sheriff’s Office that
are required to be presented to the Finance Committee for review and
approval. The committee unanimously
approved the expenditures from the Teen Driver Special Revenue Fund and the
Motor Vehicle Safety Program Fund.
Jessica Deal of the Mayor’s
Office distributed two versions of a Transfer Directive quarterly report
requested by the Finance Committee during the FY12-13 budget process. The committee discussed the two versions of
the reports and suggested improvements to the documents. The consensus of the committee was to ask the
Mayor’s Office to use the more condensed version of the summary report with
some modifications as suggested by the committee, and to have a much more detailed
report available for anyone interested in exact details down to the individual
line item level. The committee also
requested that the administration develop a glossary or reference table to make
it possible to translate the account numbers presented on TDs and BTs into
actual account descriptions and to make that glossary available on the internet
for use by Council Members and by the general public.
Minutes: Jeff Clements, Council Research
1.16.13 Posted 12:00 p.m.
Tapes: Finance meeting– LSD
1.15.13
Materials: Finance marked agenda
1.15.13