OFFICE OF THE CITY COUNCIL
117 WEST DUVAL STREET, SUITE 425
4TH FLOOR, CITY HALL
JACKSONVILLE, FLORIDA 32202
Finance Committee Agenda Meeting Minutes
November 20, 2018
Topic: Finance Committee agenda meeting
Location: City Council Chamber, 1st floor, City Hall – St. James Building, 117 West Duval Street
In attendance: Council Members Greg Anderson (Chair), Reggie Gaffney, Bill Gulliford, Joyce Morgan, Lori Boyer, Jim Love
Also: Kim Taylor – Council Auditor’s Office; Peggy Sidman and Paige Johnston – Office of General Counsel; Jeff Clements – Council Research Division; Adri Maguire Segui – Legislative Services Division; Sam Mousa and Leeann Krieg – Mayor’s Office; Angela Moyer – Finance and Administration Department; Stephanie Burch and Bryan Mosier – Neighborhoods Department
Meeting Convened: 9:03 a.m.
Chairman Anderson called the meeting to order and reviewed the Auditor’s marked agenda which included 8 items marked for deferral, 6 items ready for action (1 for withdrawal) and 27 items for second reading and re-referral.
The Council Auditor will make presentations on a number of recently released audits and reports.
2018-76 ORD-MC Amend Sec 21.07 (Fiscal & Budgetary Functions), Article 21 (JEA), City Charter, to create New Subsec M to Provide & Maintain Water & Sewer Lines in certain Pre-Consolidated Urban Areas: Defer
2018-142 ORD-MC Amend Sec 21.04 (Powers), Article 21 (JEA), City Charter, to Provide that any Apv by Council to sell 10% or more of JEA must include the Call for a Subsequent Referendum to Apv Terms & Conditions of Sale: Move
2018-297 ORD Approp $100,000 from Gen Fund/GSD/Spec Council Rsvs - Sheriff to the Fight Blight Awareness Campaign to raise Public Awareness & Community Education to focus on Litter, Community Pride, Outreach to Deter Littering: Defer
2018-420 ORD-MC Auth All Documents Necessary to Consummate the Installation of the National Memorial for Peace & Justice's Duval County Memorial Monument in Hemming Park to Commemorate the African-American Victims of Lynching in Duval County, FL btwn 1877 & 1950; Create new Chapt. 54 (Peace & Justice Memorial Monument Oversight Committee),Ord Code; Create New Sec 111.107 (Peace & Justice Memorial Monument Special Revenue Fund), Chapt 111 (Special Revenue &Trust Accts.), Part 1 (Parks, Recreation, Culture & Entertainment), Ord Code, Providing Oversight by Peace & Justice Memorial Monument Committee; provide for codification: Defer
2018-593 RESO Expressing City Council's Opposition to the Sale of JEA at this time: Defer
2018-647 ORD Auth 3rd Amend to Agreemt for Operation, Mgmt & Maint of Jax Bch Pier & Retail Concession with Dania Pier Management Corp: Withdraw
2018-651 ORD Auth The Dredging and Dredge Material Disposal License Agreemt for Bartram Island and/or Buck Island or Future Upland Spoil Site btwn JPA and City; Providing Oversight by Engineering and Construction Management Div of the Dept of Public Works: Amend/Move
Paige Johnston said that Jaxport is agreeable to adding additional language to the agreement as requested at a previous meeting. The Office of General Counsel has drafted the language and Jaxport has it under review. Deputy General Counsel Lawsikia Hodges said that Risk Management had not yet completed review of the insurance requirements, which are standard provisions and should not be problematic. The committee will discuss whether to take action or defer during the meeting.
2018-661 ORD Amend the Beach Community Development District's Boundary, to Remove Approx 25.41 Acres from said District; Amend Chapt 92 Sec 92.22 to Memoralize reduction in acreage from previous Amendments and Current Amendment; Provide for Severability: Defer
2018-706 ORD Approp $88,127.27 in Civil Fines & Penalties Rev from the Litter Trust Fund, with 70% used by JTA to keep Public Bus Stops & Shelters Maintained & Litter Free & 30% to pay Part Time Code Enforcemt Employees for Public R/W Enforcemt & to Conduct Public Awareness & Education Progs to advance Zero-Tolerance for litter; Apv Part Time Hrs: Move
2018-707 ORD Approp $687,849.88 collected from Auction of Properties on City's Affordable Housing Inventory List to estab Infill Dev Incentive Prog to further Affordable Housing Goals of the City; waiving chapters 118 and 126, Ord Code to implement the program; Oversight by Neighborhoods Department: Amend/Move
Council Member Boyer saed that she will be offering a floor amendment to the bill.
2018-708 ORD Approp $19,774.00 Grant from Federal Grants Trust Fund/Help America Vote Act (HAVA); Auth Mayor to execute and deliver Memo of Agreemt for Albert Network Monitoring Solution Grant btwn City and State of FL, Dept of State, and Div of Elections; Oversight by Supervisor of Elections: Defer
2018-709 ORD De-Approp $124,200.00 from Capital Projs - City Venues Surcharge Subfund in order to allow for a reduction in ticket surcharge on each ticket surcharge on each ticket sold to a Jax Icemen Game at Veterans Memorial Arena from $2.50 to $1.50; Apv and Auth Mayor to execute aqnd deliver Amendment One to Jax Memorial Arena Use Agreemt btwn City and EI Acquisition, LLC; Waiving Sec 123.102, Sports and Entertainment Ofc 3. Ticket Surchages, Oversight by Office of Sports and Entertainment: Move
This bill will be taken up first in the meeting.
2018-712 ORD-MC regarding Prohibition of the Approval, Grant, or Issuance of Certain Licenses, Permits, Certificates or Zoning Actions to Persons with Unpaid Civil Penalties or Current Violations of the Ord Code; Amend Chapt 307 (Historic Preservation and Protection), Pt 1 (Gen Provisions), Sec 307.111 (Enforcement; Civil Remedies); Amend Chapt 320 (Gen Provisions), Pt 4 (Permits), Sec 320.402 (Application for Permit); Amend Chapt 518 (Jax Propty Safety and Management Code), Pt 1 (Gen Provisions), Sec 518.103 (Applicability); Creating a new Sec 609.110 (Prohibition of Administrative Action); Amend Chapt 650 (Comprehensive Planning for future Development), Pt 4 (Amendments to the Comprehensive Plan), Sec 650.402 (Initiation of Proposal); Amend Chapt 654 (Code of Subdivision Regs), Sec 654.105 (Applicability); Amend Chapt 656 (Zoning Code), Pt 1 (Gen Provisions), Subpart B (Administration), Sec 656.109 (Administration and Enforcement; Interpretation of Zoning Code; Administrative Deviations), and Sec 656.111 (Violations and Penalties); Amend Chapt 780 (Property Tax), Pt 3 (Tax Exemption for Rehabilitation and Properties in Historic Districts), Sec 780.305 (Application): Defer
2018-747 ORD-MC Amend Sec 21.07 (Fiscal & Budgetary Functions), Article 21 (JEA), City Charter, relating to JEA's Annual Contribution Payment; Apv Amend to Interagency Agreemt with JEA; Providing for Construction: Defer
2018-755 Ord Approp $2,563,209.00 to 1) Fund from Collective Bargaining Re-Opener Contingency to the JSO's Budget to cover Proposed Changes to the FOP Collective Bargaining Agreemts & 2) Fund within JFRD to Cover Proposed Changes to Internatl Assn of Firefighters Collective Bargaining Agreemts; Requiring Apv of 2/3 vote of all Council Members Present; Pursuant to Sec. 106.215 (B), Ord Code: 2nd and rerefer
2018-756 Ord Apv the Proposed 10/1/17 - 9/30/20 Collective Bargaining Agreemts bet City & Internatl Assn of Firefighters (IAFF), Representing Approx 1,200 members: 2nd and rerefer
2018-757 Ord Apv the Proposed 10/1/17 - 9/30/20 Collective Bargaining Agreemts bet City & Fraternal Order of Police (FOP), Representing Approx. 2,500 members: 2nd and rerefer
2018-766 Ord re a partial Ad Valorem Property Tax Exemption for Rehab of a Contributing Structure in the Springfield Historic Dist at 1735 North Main St., Owned by John Crispens; Providing for Exemption from that Portion of Ad Valorem Taxation Levied by the City on 100% of the increase in Assessed Value resulting from Qualifying Improvement Proj, Pursuant to Sec. 780.303.,Ord Code; Providing for an Exemption Period of ten (10)Years from January 1, of the year following the year in which the Council enacts this Ordinance, Pursuant to Sec 780.304, Ord Code: 2nd and rerefer
2018-767 Ord re a partial Ad Valorem Property Tax Exemption for Rehab of a Contributing Structure in the Riverside Avondale Historic Dist at 2540-2548 Oak Street, Owned by Shad Land, LLC; Providing for Exemption from that Portion of Ad Valorem Taxation Levied by the City on 100% of the increase in Assessed Value resulting from Qualifying Improvement Proj, Pursuant to Sec. 780.303., Ord Code; Providing for an Exemption Period of ten (10)Years from January 1, of the year following the year in which the Council enacts this Ordinance, Pursuant to Sec 780.304, Ord Code: 2nd and rerefer
2018-768 Ord re a partial Ad Valorem Property Tax Exemption for Rehab of a Historic Landmark Site Designated by Ord Code 2003-504-E at 20 West Adams St., Owned by Phoenix Adams Rising, LLC., Providing for Exemption from that Portion of Ad Valorem Taxation Levied by the City on 100% of the increase in Assessed Value resulting from Qualifying Improvement Proj, Pursuant to Sec. 780.303, Ord Code; Providing for an Exemption Period of ten (10)Years from January 1, of the year following the year in which the Council enacts this Ordinance, Pursuant to Sec 780.304, Ord Code: 2nd and rerefer
2018-772 ORD Approp in Accordance with Sec 932.7055, F.S.; $15,000.00 from Special Law Enforcemt Trust Fund to provide Continuation Funding for Operation Homeward Bound: 2nd and rerefer
2018-775 ORD Approp $300,000.00 from Tree Protection & Related Expenses Trust Fund, Sub Fund 15F, for County-Wide Prog to provide tree planting in the Public Rights-of-Way where trees have been removed by the City due to tree condition; (Approp $200,000.00 from Tree Protection & Related Expenses Trust Fund - Subfund 15F) for County-Wide Prog to provide tree planting in Public Rights-of-Way in locations where adjacent property owners have made request through 630-City; Direct Dept of Public Works to administer two projects in accordance with criteria herein provided; provide carryover of funds into subsequent fiscal years: 2nd and rerefer
2018-776 Ord Approp $ 50,000.00 from Investmnt Pool Earnings on Fair Share Agreemnt Proj. (PD0034-01-JXSF114PD-361101) to Provide Funding for the Moncrief Rd Diet Study related to the Moncrief Rd Beautification Proj: 2nd and rerefer
2018-778 Ord Approp $74,756.76 from Deappropriated Projs Acct to the Cecil Field Heavy Equip Acct to purchase Tractor Equip for the NE FL Equestrian Ctr to be used for Maint of Exterior Grounds & the Equestrian Arena Surface; waiving any existing Ord.of the City that may be contrary to the use of approp to purchase Tractor Equip: 2nd and rerefer
2018-779 ORD Approp $378,041.41 from FL Dept. of Education, with no local match, to Estab the Coach Aaron Feis Guardian Prog. & to cover Expenses for the Pre-Employment Screening & Training of 141 School Guardians who will be employed by the Duval County School Board; Auth part-time hrs: 2nd and rerefer
2018-780 ORD Approp $ 200,000.00 Grant from FDOT to provide for FDOT's participation in Proj Development & Environment, Design,Constrn, & Constrn Engineering & Inspection for Roadway Improvemts, including a Greenway Trail & Bridge Replacement, on McCoy's Creek Blvd. from Cherokee St. to Margaret St; Designate Oversight by Engineering & Constrn Mgmt, Div of Public Works: 2nd and rerefer
2018-781 ORD Declaring R.E. # 073232-0000, a 52' by 100' Vacant Residential Parcel on 11th St. West btwn Pearl St. & Silver St to be Surplus to the needs of the City; Auth the City to Dispose of the Subject Parcel Pursuant to Provisions of Sec. 122.423 (Appraisal at or below $25,000), Subpart B (Real Propty Dispositions), Pt 4 (Real Propty), of Chapt 122 (Public Propty), Ord Code: 2nd and rerefer
2018-782 ORD Concerning Continuation Grant; Apv & Auth the Corporation Secretary to Execute & deliver the FIND Proj Agreemt Amendments extending the Agreemts for 1 yr for the following Projs: 1) Charles Reese Fishing Pier Phase 2; 2) Half Moon Island Park & Boat Ramp Phase 2A; 3) Northshore Kayak Launch Phase 2; & 4) School Board Propty ADA Kayak Launch Phase 1; Designate Oversight by Parks, Recreation & Community Svcs. Dept: 2nd and rerefer
2018-783 ORD Approp 1,000,000.00 to provide funding for Community-Based Crime Reduction & Neighborhood Revitalization enabling City to engage in Transformative Neighborhood Projs that will align existing activities in a formal effort to reduce crime, increase mutual trust, and improve community safety; Providing for Oversight by City's Ofc of Grants & Compliance: 2nd and rerefer
2018-784 ORD Declaring Surplus a Tax Reverted Parcel at 12657 Gillspie Ave; Auth Conveyance in accordance with Provisions of Sec 122.424 (Appraisal/Assessed Value over $25,000), Subpart B (Real Property Dispositions), Pt 4 (Real Property), Chapt 122 (Public Property, Ord Code: 2nd and rerefer
2018-785 ORD Appropriating $12,500,000.00 from FDOT to provide for FDOT's participation In Proj Dev & Environ, Design, Constrn, & Constrn Engineering & Inspection for Removal & Constrn of Elevated Roadway & Bridge Components & Constn of at Grade Roadway & Intersection Improvemts of the Talleyrand Connector (Hart Expressway/SR 228) from A. Philip Randolph St to Festival Park Ave; Oversight by the Engineering and Constrn Management Div of the City's Dept of Public Works: 2nd and rerefer
2018-786 ORD Auth Corp Secretary to enter into Lease Agreemt with TREM Properties, LLP for a Medical Clinic to be used by FL Dept of Health in Duval County, located at 2344 South 3rd St, Jax Bch, Duval County, FL 32250 for a Term of 84 Months at an Average Rental Rate of $12,561.68: 2nd and rerefer
2018-787 ORD Declaring a portion of RE 019634-0110 near Ethel Rd in the Vicinity of the Montgomery Correctional Center to be surplused to the needs of the city; Auth Conveyance of the Subject Parcel to the Parent Help Center, Inc., a FL Not for Profit Organization, at no cost; Waiving the Provisions of Chap 122 (Public Propty), pt 4 (Real Propty),Ord Code; Providing a Right of Reentry for Failure to Use the Subject Parcel for the Continued Operation of Parent Empowerment & Success Camp Programs for At- Risk Youth & their Families; Designated Oversight by JSO Dept of Corrections: 2nd and rerefer
2018-789 ORD- MC Creating New Sec 122.823 (Limitations on Use of Tangible Personal Propty with Name of Elected Official), Chap 122 (Public Propty), Ord Code, to Provide for a Limitation on Purchase of Office Supplies with Name of Elected Officials & to Provide for a Limitation on Vehicles & Equipmnt Containing Name of Elected Officials; Providing for an Exercise in County Powers: 2nd and rerefer
2018-790 ORD Approp $2,775,000.00 from Gen Fund/Gen Svcs Dist Fund balance to var Accounts to Fund Community Projs Apvd by Ord 2018-544-E; Invoking the Exception to Sec 106.107 (G), Ord Code to enter into agreemts with entities receiving funds; Providing for an Amend to the 2019-2023 CIP; Providing Oversight by Office of Grants & Compliance, the Parks, Recreation & Community Service Dept., the Neighborhoods Dept., & the PW Dept.: 2nd and rerefer
2018-791 ORD Approp $83,022.50 from Tree Protection & Related Expenses Trust Fund to Include $31,102.50 from Charter Subfund 15N for Planting of 29 Live Oaks, Including a 10% Construction Contingency, & $51,920.00 from Ord Subfund 15F for the Planting of 15 Redbud Trees, 8 Little Gem Magnolia Trees, 13 East Palatka Holly Trees, Including a 10% Cost Contingency, for a Proj known as " Mandarin Road Tree Planting" on Mandarin Rd btwn Silent Creek Ln & Flynn Rd; Directive to Utilize Procurement Code for Selection of Contractor; Designate Public Works to Oversee Proj.: 2nd and rerefer
2018-792 ORD Approp $139,436.00 from Tree Protection & Related Expenses Trust Fund, Ord Subfund 15F, for the Planting of 12 Overcup Oaks, 18 Little Gem Magnolia Trees, 30 Live Oaks, 5 Red Maples, 3 Tulip Poplars, 2 Sycamores, 7 East Palatka Hollys, 10 Drake Elms, 19 Crepe Myrtles, 9 Fringetrees, 14 Redbuds, 3 Vitex Chaste Trees & 5 Pride of Houston Yaupon Hollys, including 10 % Cost Contingency, for a Proj known as "Springfield Preservation Tree Planting" in an area bounded by 1st St, Blvd., 9th St. & Spearing St.; Directive to Utilize Procurement Code for Selection of Contractor; Designate Public Works to Oversee Proj.: 2nd and rerefer
2018-793 RESO Auth Issuance by Jax Housing Finance Auth of its Homeowner Mortgage Rev Bonds of $50,000,000 for Purchase of Mortgage Loans Originated by Participating Local Lending Institutions to Finance the Purchase or Rehab of New or Existing Owner-Occupied Single Family Residences or Purchasing Securities evidencing Interests in or backed by a Pool of such Mortgage Loans or to Refund Outstanding Bonds Previously Issued for such Purpose; Auth Submission of Request for Private Activity Bond Volume Cap Allocation; Determining Credit not being Pledged: 2nd and rerefer
2018-815 ORD Amend Ord 2017-504-E (Budget) to Revise the General Terms & Conditions for a Grant Agreemt btwn the City & the Jacksonville Zoological Society, Inc. ("JZS") to: (1) Auth Reimbursement to JZS for up to 50% of the Costs Related to a Recently Completed JZS CIP on City-Owned Real Property; (2) Waive Chap 126,Ord Code, for Capital Improvemts to be made by JZS Pursuant to the Agreemt;& (3) Revise the Revised Exhibit 8 attached to the Budget Ord; attaching & Incorporating the 2nd revised Exhibit 8 to Budget Ord: 2nd and rerefer
2018-816 ORD Auth Purchase & Sale Agreemt btwn the City & 905 Corp., an Affiliate of SADS, Inc. ("Developer"), & to Execute All deeds and closing; take necessary action to Effectuate Said Purpose, for the Conveyance to Developer of Propty in Lavilla (.24 Acre) at 905 W. Forsyth St., to Redevelop into Approx. 5,000 Sq ft of Retail & Restaurant Space & 6-8 Residential Units; Designate Oversight by DIA: 2nd and rerefer
2018-817 ORD Auth Execution of a (1) Redev Agreemt by & among the City of Jax,("City"), Downtown Investment Authority ("DIA"), & 2018 Leila Jax LLC ("Developer"); (2) a Propty Exchange Agreemt, & all Documents relating thereto, btwn City & Developer to Exchange Real Propty as necessary to support Proj; & (3) Related Agreemts as described in Redev Agreemnt, to Support the Constrn by Dev of Approx 15,000 Sq. Ft. Retail Facility on Developer-Owned Propty, a Surface Parking Lot to be owned by the City, & Road Improvmts along Leila St. adjacent to the Project Parcel located in the Brooklyn Area of Downtown Jax in the Northbank Downtown Community Redev Area ("Project"); Waive Provisions of Chap 122, (Public Propty, Pt 4, Real Propty, Subpart C, Community Redev Real Property Dispositions), Ord Code, to Authorize Sale of City owned Real Propty without Appraisal to Developer at less than fair market value; Auth City Acceptance of Real Propty; Designating DIA as Contract Monitor for Redevelopmnt Agreemt & said Documents; Designate Proj Oversight by Public Works & DIA: 2nd and rerefer
Chairman Anderson said that he would be distributing several items of information regarding the City Council’s recommendation of strategic priorities for inclusion in the Mayor’s proposed budget. The Finance and Administration Department needs those recommendation by early March for inclusion in its budget consideration, so the Finance Committee needs to make a recommendation by its February 16th meeting.
Peggy Sidman said that the Auditor’s marked amendments on 2018-651 do not reflect the discussion earlier about Jaxport’s and Risk Management’s review of proposed changes to the agreement. If it is the committee’s intention to adopt those proposed changes, an amendment to that effect will need to be moved.
Meeting Adjourned: 9:13 a.m.
Minutes: Jeff Clements, Council Research
11.21.18 Posted 10:00 a.m.
Tapes: Finance agenda meeting– LSD