Finance Committee Agenda Meeting Minutes

 October 2, 2018

9:00 a.m.


Topic: Finance Committee agenda meeting


Location: City Council Chamber, 1st floor, City Hall – St. James Building, 117 West Duval Street


In attendance: Council Members Greg Anderson (Chair), Lori Boyer, Reginald Gaffney, Jim Love


Also: Kyle Billy and Kim Taylor – Council Auditor’s Office; Peggy Sidman – Office of General Counsel; Jeff Clements – Council Research Division; Adri Segui – Legislative Services Division; Sirretta Williams – Mayor’s Office; Joey Greive, Teresa Eichner and Angela Moyer – Finance and Administration Department; John Pappas – Public Works Department;


Meeting Convened: 9:03 a.m.


Chairman Anderson called the meeting to order and announced that the City’s external auditor, Carr, Riggs and Ingram, will make a report on the City’s annual independent audit. At 10 a.m. the committee will take a short recess to attend a flag-raising ceremony in Hemming Park with the Mayor and Council President. Mr. Anderson also reported that the Finance Committee has received a communication from the Mayor’s Office that he has referred to the Council auditor for review and comment.


The Chairman reviewed the Auditor’s marked agenda which included 9 items marked for deferral, 13 items ready for action and 6 items for second reading and re-referral.


2016-676: ORD-MC re Prohibition of Apv, Grant, or Issuance of Certain Licenses, Permits, Certificates or Zoning Actions to Persons with Unpaid Civil Penalties or Current Violations of the Ord Code; Amend Chapt 307 (Historic Preservation & Protection), Sec 307.111 (Enforcemt; Civil Remedies); & Chapt 320 (Gen Provisions), Sec 320.402 (Appl for Permit) & Chapt 518 (Jax Propty Safety & Mgmt Code), Sec 518.103 (Applicability); & Chapt 609 (Code Enforcemt Citations), adding Sec 609.110 (Prohibition of Admin Action); & Chapt 650 Comp Plan for Future Dev), Sec 650.402 (Initiation of Proposal); & Chapt 654 (Code of Subdiv Regs), Sec 654.105 (Applicability); & Chapt 656 (Zoning Code), Sec 656.109 (Admin & Enforcemt; Interpretation of Zoning Code; Admin Deviations) & Sec 656.111 (Violations & Penalties); & Chapt 780 (Propty Tax), Part 3 (Tax Exemption for Rehab & Proptys in Historic Dists), Sec 780.305 (Application) – DEFER. Will be administratively withdrawn at City Council’s next meeting.


2017-433: ORD Auth Grant of Easemt with Southbank Apartment Ventures, LLC (Grantor) for Easemts on the Southbank to the City to Expand Existing Riverwalk from 8' to 20' & Provide a Pedestrian Pathway Connecting the Riverwalk to Prudential Dr; Designate Oversight by Parks, Rec & Community Svcs Dept; Request 1-Cycle Emerg Apv – DEFER


2017-632: ORD-MC Amend Part 4 (Resource Recovery Prog), Chapt 380 (Solid Waste Mgmt), Ord Code, to Update Dept Name & Amend References to Host Fees to be Consistent with new Part 7; Create New Part 7 (Constrn & Demo Debris Collection & Transp Franchises); Amend Part 6 (Nonresidential Solid Waste Collection & Transp Franchises) re Franchise Fees to make Part 6 Intent & Definitions consistent with new Part 7; Amend Sec 609.109 (Applicable Chapter & Parts), Chapt 609 (Code Enforcemt Citations), to Revise Violations of Chapt 380 to Class F Offenses – DEFER


2018-76: ORD-MC Amend Sec 21.07 (Fiscal & Budgetary Functions), Article 21 (JEA), City Charter, to create New Subsec M to Provide & Maintain Water & Sewer Lines in certain Pre-Consolidated Urban Areas – DEFER


2018-142: ORD-MC Amend Sec 21.04 (Powers), Article 21 (JEA), City Charter, to Provide that any Apv by Council to sell 10% or more of JEA must include the Call for a Subsequent Referendum to Apv Terms & Conditions of Sale – DEFER


2018-297: ORD Approp $100,000 from Gen Fund/GSD/Spec Council Rsvs - Sheriff to the Fight Blight Awareness Campaign to raise Public Awareness & Community Education to focus on Litter, Community Pride, Outreach to Deter Littering – DEFER. Chairman Anderson reported that there is no money left in this fund and perhaps it should be withdrawn.


2018-420: ORD-MC Auth All Documents Necessary to Consummate the Installation of the National Memorial for Peace & Justice's Duval County Memorial Monument in Hemming Park to Commemorate the African-American Victims of Lynching in Duval County, FL btwn 1877 & 1950; Create new Chapt. 54 (Peace & Justice Memorial Monument Oversight  Committee),Ord Code; Create New Sec 111.107 (Peace & Justice Memorial Monument Special Revenue Fund), Chapt 111 (Special Revenue &Trust Accts.), Part 1 (Parks, Recreation, Culture & Entertainment), Ord Code, Providing Oversight by Peace & Justice Memorial Monument Committee; provide for codification – DEFER


2018-524: ORD-MC re use of Tree Mitigation Trust Fund; Amend Chapt 111 (Spec Revenue & Trust Accts), Pt 7 (Environment & Conservation), Sec 111.760 (Tree Protection & Related Expenses Trust Fund), Ord Code to prohibit use of MEDJOOL Date Palms for New Plantings by the City – APPROVE


2018-569: ORD Concerning FY 17/18 JPA Budget; Amend Ord 2017-504-E (COJ Budget) to Revise the Total Expenses for Maintenance Dredging & JPA Budget Schedule I; Attach 2nd Revised Schedule I – DEFER


2018-593: RESO Expressing City Council's Opposition to the Sale of JEA at this time – AMEND/APPROVE


2018-619: ORD Approp $49,962.00 from State of FL, Dept of State, Div of Historical Resources to contract with a Professional Historical Preservation Specialist/Consultant to conduct a Historical Resources Survey update & submit 5 Nominations to National Register of Historical Places, Oversight by Planning & Dev Dept. (BT 18-096) – APPROVE


2018-620: ORD Granting Meridian Waste Florida, LLC a Nonresidential Solid Waste Collection & Transportation Franchise Pursuant to Chapt 380 (Solid Waste Mgmt), Part 6; Providing Oversight by Solid Waste Div of Dept of Public Works. (McCain) (Introduced by Council President Pursuant to Chapt 380, Ord Code) – APPROVE

2018-621: ORD Apv & Auth Lease Agreemt with Malivai Washington Kids Foundation, Inc. (MWKF), for use of certain parcel within Emmett Reed Pk, for purpose of allowing MWKF to construct, operate, and maintain a Teen Center, said lease and use agreement being for a term commencing upon execution of the lease and use agreement and expiring May 31, 2035, with 4 Five-Year Renewal Options. Providing for City Oversight by Dept of Parks, Recreation and Community Svcs – AMEND/APPROVE

2018-622: ORD Apv Isle of Palms Special Dist Amended FY 2018/2019 Budget – APPROVE

2018-623: ORD Declaring Propty Surplus (R.E. Numbers 054641-0000, 054647-0000, 054648-0000, 054649-0000 and 054650-0000) , Propty on Davis St North btwn 4th St West and 3rd St West; Providing Sale of surplus propty; Waiving provisions of Sec 122.423 (Appraisal at or Below $25,000), Chapt 122 (Public Propty), Ord Code to allow direct sale of parcels to St. Stephen's African Methodist Episcopal Church, Inc. owner of Propty adjacent to R.E. Number 054641-0000, at the assessed value of $10,587 for R.E. #054641-0000, $5,293 for R.E. #054647-0000, $5,293 for R.E. #054648-0000, $5,293 for R.E. #054649-0000, and $11,797 for R.E. #054650-0000 to allow for future expansion of the church – AMEND/APPROVE

2018-624: ORD Apv Subordination of City Drainage Utility Interests to FDOT along the Arlington Expressway Svc Rd needed for Construction of Crosswalk along Arlington Expressway Svc Rd near Alderman Rd in front of the Arlington Eagle Apts - APPROVE

2018-625: ORD Auth a Traffic Control Agreemt with Highland Glen Owners' Assn, Inc., Provide Authorization for JSO to Enforce Highland Glen Neighborhood's 20 MPH Speed Limit – APPROVE


2018-626: ORD Approp $107,572.47 from Gen Capital Projs Rsv to Marine Fire Station #39 - Dock Repair & Facilities Capital Maintenance Gov't to Repair docks at Marine Fire Station No. 39 to partially fund the replacement of an HVAC Roof-top Unit at SOE; Amend 2019-2023 CIP to increase funding for Projs "Marine Fire Station #39 - Dock Repair/Replace" & Facilities Capital Maintenance - Gov't.  (BT 18-101) – AMEND/APPROVE


2018-627: ORD Approp 1st Yr Disbursement of $398,000.00 of a 5 Yr SAMHSA Grant from U.S. Dept of Health & Human Svcs to expand and enhance quality and/or intensity of Adult Drug Court Svcs.  Providing Oversight by Dir of the Problem Solving Courts – APPROVE


2018-628: ORD Auth Lease Agreemt with The Brick Coffee House, Inc. and any renewal options, said lease being for a term of  5-Yr Term with 2 options to Renew for 5-Yr Terms, Initial Base Rent of $16.00/Sq Ft & Operating Costs at $4.55/Sq Ft & 3% Annual Escalation Rate; Designate Oversight by Public Works Real Estate Div -              AMEND/APPRPOVE


2018-629: ORD Approp $2,135,500.00 ($1,601,625.00 from FEMA & 25% City Match of $533,875.00  from Gen Fund Fund Balance) for the Hazard Mitigation Grant Prog Group to Retrofit 24 Fire Station Bldgs through the purchase  and installation of Emerg Generator Systems to Reduce and/or mitigate damage that might otherwise occur from severe weather or other hazards; Designate Oversight by the Emerg Management Div. (BT 18-099) – AMEND/APPROVE


2018-630: ORD Auth Execution of a (1) Redev Agreemt bet City, DIA & ACE JAX, LLC; (2) Quitclaim deed conveying a city-owned parcel of land to the Developer at the cost of $1.00; (3) Loan Documents and related agreements to Support Renovation of Jones Furniture Bldg located at 520 N. Hogan St and an Adjacent Bldg located at 502 N. Hogan St. (collectively, "the Buildings"); Auth a Downtown Historic Preservation and Revitalization Trust Fund Grant of $1,500,000 to Developer, to Be Approp by Subsequent Legislation auth a Downtown Economic Dev Fund Loan in amt of $750,000 with a term of 21 yrs in connection with proj; Waiving Provisions of Chapt 122, (Public Propty, Pt 4, Real Propty, Subpart C, Community Redev Real Propty Dispositions), Ord Code to authorize sale of City owned Real Propty without appraisal to Developer at less than fair market value; Desig the DIA as Contract Monitor for Redev Agreement and related agreemts; Oversight of Proj by the Public Works Dept. – DEFER


2018-647: ORD Auth 3rd Amend to Agreemt for Operation, Mgmt & Maint of Jax Bch Pier & Retail Concession with Dania Pier Management Corp – 2ND AND REREFER


2018-648: ORD Auth a Subordination of City Interests to FDOT in a Slope Easement around the A.C. Skinner Pkway to allow FDOT to Transfer FDOT water from its pond on the Eastside of the Right-of-Way to the Westside of the Right-of-Way – 2ND AND REREFER


2018-649: ORD Auth The  Air Pollution Control Specific Operating Agreemt with State of Florida, FDEP and Duval County – 2ND AND REREFER


2018-650: ORD Approp $1,334,240.49  from "Countywide Intersec Imp/ Bridges  Proj to the "Lakeside Dr Bridge Replacemt" Proj to replace Lakeside Drive Bridge; Amend Ord 2018-505-E (CIP) to Reduce Funding for Proj Countywide Intersection IMP, BRGE-Bridges" and Provide Funding for Proj "Lakeside Dr Bridge Replacemt. (BT 18-102) – 2ND AND REREFER


2018-651: ORD Auth The  Dredging and Dredge Material Disposal License Agreemt for Bartram Island and/or Buck Island or Future Upland Spoil Site btwn JPA and City; Providing Oversight by Engineering and Construction Management Div of the Dept of Public Works – 2ND AND REREFER


2018-658: ORD Apv & Auth CEO of DIA to Execute a 1st Amend to Redev Agreemt with Southbank Apt Ventures, LLC, to (1) Reduce Scope of Proj from 300 units to approx 185 units and reduce minimum required capital investment from $44,000,000 to 37,000,000; (2) Extend perf schedules by approx 20 months for company to obtain fee simple title to proj parcel, obtain a bldg permit for and commence vertical constrn of proj; and (3) Extend start date of the Rev Grant to compy with the Revised perf schedule and extend the term of the Rev Grant from 15 to 20 yrs; and reduce max amt of the Rev Grant from $7,880,000 to 7,810,000; Designate Oversight by DIA – 2ND AND REREFER



Meeting Adjourned: 9:10 a.m.


Minutes: Jeff Clements, Council Research


              10.2.18   Posted 9:30 a.m.

Tapes:  Finance agenda meeting– LSD