Finance Committee Agenda Meeting Minutes

 June 4, 2019

9:00 a.m.


Topic: Finance Committee agenda meeting


Location: City Council Chamber, 1st floor, City Hall – St. James Building, 117 West Duval Street


In attendance: Council Members Greg Anderson (Chair), Joyce Morgan, Jim Love, Reggie Gaffney

Excused: Council Member Bill Gulliford


Also: Kyle Billy, Kim Taylor, Phillip Peterson and Heather Reber– Council Auditor’s Office; Peggy Sidman and Stephen Durden – Office of General Counsel; Jeff Clements – Council Research Division; Crystal Shemwell and Brooke Cockrell – Legislative Services Division; Leeann Krieg – Mayor’s Office; Joey Greive, Angela Moyer and Teresa Eichner – Finance and Administration Department; Kirk Wendland and Ed Randolph – Office of Economic Development; John Pappas – Public Works Department; Stephanie Burch and Laura Stagner-Crites – Neighborhoods Department


Meeting Convened: 9:03 a.m.


Chairman Anderson called the meeting to order and reviewed the Auditor’s marked agenda which included 1 items marked for deferral, 10 items ready for action (1 recommended for withdrawal), and 21 items for second reading and re-referral. The Council Auditor will present reports #747B, Follow-up on Audit of Indirect Cost Allocation, #790A, Follow-up of DAVID Compliance Audit (Neighborhoods Department), and #791A, Follow-up of DAVID Compliance Audit (Clerk of Courts) at the end of the meeting.


2018-420 (Auth All Documents Necessary to Consummate the Installation of the National Memorial for Peace & Justice's Duval County Memorial Monument in Hemming Park to Commemorate the African-American Victims of Lynching in Duval County, FL btwn 1877 & 1950): Withdraw


2018-661 (Amend the Beach Community Development District's Boundary, to Remove Approx 25.41 Acres from said District): Amend/Move.  T.R. Hainline representing the CDD discussed a proposed amendment to correct an error in a legal description of the property. If the revised survey is not completed by the LUZ meeting this evening, the bill will be deferred.


2018-712 (ORD-MC regarding Prohibition of the Approval, Grant, or Issuance of Certain Licenses, Permits, Certificates or Zoning Actions to Persons with Unpaid Civil  Penalties or Current Violations of the Ord Code; Amend Chapt 307 (Historic Preservation and Protection), Pt 1 (Gen Provisions), Sec 307.111 (Enforcement; Civil Remedies); Amend Chapt 320 (Gen Provisions), Pt 4 (Permits), Sec 320.402 (Application for Permit); Amend Chapt 518 (Jax Propty Safety and Management Code), Pt 1 (Gen Provisions), Sec 518.103 (Applicability); Creating a new Sec 609.110 (Prohibition of Administrative Action); Amend Chapt 650 (Comprehensive Planning for future Development), Pt 4 (Amendments to the Comprehensive Plan), Sec 650.402 (Initiation of Proposal); Amend Chapt 654 (Code of Subdivision Regs), Sec 654.105 (Applicability); Amend Chapt 656 (Zoning Code), Pt 1 (Gen Provisions), Subpart B (Administration), Sec 656.109 (Administration and Enforcement; Interpretation of Zoning Code; Administrative Deviations), and Sec 656.111 (Violations and Penalties); Amend Chapt 780 (Property Tax), Pt 3 (Tax Exemption for Rehabilitation and Properties in Historic Districts), Sec 780.305 (Application): Defer


2019-322 ORD Approp $90,000.00 from Loblolly Wetlands Mitigation Fund Acct to SE Regional Pk Dev (Palmetto Leaves Park) Acct  for Constrn of 500 Linear Ft of Wooden Boardwalk at the Palmetto Leaves Regional Pk; Providing Carryover of Funds from Yr to Yr until Boardwalk Constrn is Completed: Amend/Move


2019-325 ORD Approp $474,018,465.15 within Various 310 Series Capital Proj Funds to Balance Rev & Expenses at the Proj Level as part of a clean-up of Enterprise Resource Planning: Amend/Move. Mr. Anderson explained the need for multiple bills (see also 2019-327) to clean up financial records in preparation for the conversion to the new Enterprise Resource Planning (ERP) system and noted that these bills do not create or extinguish any cash or spending capacity, only reconcile for accounting purposes. He will ask the committee if they are comfortable with authorizing some alternative to legislation as a means of reconciling these funds, possibly with the review of the Council Auditor’s Office.


2019-326 ORD Approp $102,600.00 from Fund Balance of Mosquito Control State Subfund ERMC012 to purchase Truck-Mounted Aerosol Spray Machines, Mobile Devices for Field Technicians, Replacemt of Perimeter Fencing for 12 Acre Facility, & Biological Control Products in Support of FY 2019 Operations: Amend/Move


2019-327 ORD Approp $158,854,524.90 within Various 310 Series Capital Proj Funds to Balance Rev & Expenses as part of a clean-up of All All-Yrs Funds: Amend/Move


2019-328 ORD-MC Amend Sec 111.760 (Tree Protection & Related Expenses Trust Fund), Pt 7 (Environment & Conservation), Chapt 111 (Special Revenue & Trust Accts), Ord Code, to Remove provision that allows monies in Tree Protection and Related Expenses Trust Fund to be spent on Landscaping Incidental to the Planting of Trees: Move


2019-332 ORD Auth & Apv (1) An Amend One to Redev Agreemt btwn First Coast No More Homeless Pets, Inc. ("Company") & City of Jax ("City") dtd 1/23/09 ("Redev Agreemt"); (2) a Mortgage Modification Agreemt btwn the City & Company & (3) a Renewal Promissory Note btwn the City & Company, to Re-Amortize Remaining Balance of Loan & Extend Term of Note & Mortgage Evidencing the Loan for a Period of 15 Yrs, to 6/1/34; Designate Oversight by OED: Move


2019-360 RESO Auth Issuance by Jax Housing Finance Authority (JHFA) of its Multifamily Housing Rev Bonds (The Waves Proj), in aggregate principal amt not to exceed $17,750,000 for the purpose of Financing the Acquisition & Demolition of Existing Multifamily Residential Rental Housing Facilities & Redevelopmt, Construction & Equipping of New Scattered Site Multifamily Residential Rental Housing Facilities for Persons or Families of Low, Middle, or Moderate Income located in City of Jax Beach: Move


2019-377 RESO Auth Economic Dev Agreemt with "Project Liberty" to Support Expansion of Company's Operations in Jax; Recommend Apv by Fla Dept of Economic Opportunity as a QTI Pursuant to Sections 288.106-108, F.S.; Evidence City's Local Financial Support of $198,000 under QTI Tax Refund Prog Payable over multiple years per guidelines set by the State Dept of Economic Opportunity with State Match of $792,000 for Total of City & State QTI of  $990,000 for 198 Jobs; Designate Oversight by OED; Timeline for Execution of Agreemt by Company; Affirm Proj's Compliance with Public Investmt Policy; Request 2-Reading Passage: Move


2019-378 ORD Approp $6,246,725.33 from Various Subfunds to Balance Revenue & Expenses as Part of a Clean-Up of Enterprise Resource Planning, Provide Carryover of Funds to Subsequent Fiscal Years: 2nd and rerefer


2019-379 ORD Approp $ 2,000,000.00 from a Capital Projects - Constrn Acct to a Capital Projects - Land Acct to Purchase Property for New Hire Station No. 65; Amend the 2019-2023 5 Yr CIP Apvd by Ord Code 2018-505-E to Provide funding for the Project entitled "Fire Station #65 (New)": 2nd and rerefer


2019-380 ORD Calling a Special Election to Hold a referendum of the Qualified Electors residing in Duval County to be held on 11/5/19 on the Question of Apv a ˝ Cent School Capital Outlay Sales Surtax as Levied by the Duval County School Board pursuant to Sec. 212.055 (6), F.S.; Directing the Council Secretary to provide notices to State Government: 2nd and rerefer


2019-381 ORD Auth & Apv Mayor & Corp Sec to Execute & Deliver that certain lease agreemt btwn The City of Jax & South Ortega Land Trust for 8,300 Sq. Ft. of Ofc. Space at 6331 Roosevelt Blvd for a term of 10 Yrs & 10 months (130 months) with Two 5 Yr renewal options; Approp $212,655.00 from the Tax Collector's fund balance to provide funds for furniture, fixtures & equip, infrastructure technology & other expenses relating to the relocation of the Tax Collector's Cedar Hills Branch to 6331 Roosevelt Blvd. as well as funding for mail equipment; provide carryover of funds to subsequent fiscal yrs; providing for Oversight by the Real Estate Div of the Dept of P.W.: 2nd and rerefer


2019-382 ORD Supplementing Ord 2006-888-E Auth the Issuance of City's Spec Rev & Refund Bonds  (A) For the Refunding of all or a portion of City's Outstanding (1) Capital Projs Rev Bonds, Series 2008A, (2) Capital Projs Rev Bonds, Series 2008B, (3) Excise taxes Rev Bonds, Series 2009A, & (4) Taxable Special Rev Bonds, Series 2009B-1B (Direct Payment Build America Bonds), & (B) not in excess of $85,000,000 of Net Proj Funds for the Financing & Refinancing of the Acquisition & Constrn of certain Capital Equipmt & Improvemts; this Ord shall Constitute a Contract btwn Issuer & Bondholders; to Allow & Auth Awarding Sale of Bonds on a Competitive Basis, Negotiated Basis, or as a Private Placemt as Provided Herein; Auth Acquisition of Debt Svc Rsv Fund Products re such Bonds if Necessary; Auth Acquisition of Credit Facilities if Necessary2nd and rerefer:


2019-383 ORD Auth & Apv Mayor & Corp Sec to Execute & Deliver a Stipulation Agreemnt among the City of Jax, FL East Coast Railway, LLC, & the State of  FDOT providing for the permanent closing of a Railroad-Highway public at grade crossing at Gary St. & Naldo Ave: 2nd and rerefer


2019-384 ORD Concerning a Continuation Grant: Approp $ 1,732,994.00 ($1,294,383.00 in 2019-2022 (SHIP) Prog funds from the FL Housing Finance Corp & $438,611.00 in SHIP Prog Income);  Apv Positions: 2nd and rerefer


2019-385 ORD Concerning a Continuation Grant: Approp $4,028,009.00 ($2,948,009.00) in Annual Fed Home Investmt Partnership Grant Prog Funding from the U.S. Dept of  Housing & Urban Developmt & $1,080,000.00 in Prog Income) to provide funding for a wide range of activities, include building, buying, &/Rehab of Affordable Housing for Rent or Homeownership for, or Providing Direct Rental Assistance to Low Income Individuals & Families: Apv Positions: 2nd and rerefer


2019-386 ORD Concerning a Continuation Grant: Approp $ 536,560.00 in Annual Emerg Solutions Grant  Funding from the U.S. HUD Dept to provide Funding to (1) Engage Homeless Individuals & Families Living on the Street; (2) Improve Number & Quality of Emerg Shelters for Homeless Individuals & Families; (3) Help Operate the Shelters; (4) Provide Essential Svcs to Shelter Residents; (5) Rapidly Re-House Homeless Individuals & Families & (6) Prevent Individuals & Families from becoming Homeless: 2nd and rerefer


2019-387 ORD Concerning Continuation Grant; Providing for Participation in CDBG Prog; Approp $8,561,309.00  ($6,289,951.00 in CDBG Prog Funding, $1,121,358.00 in Prog Income, & $1,150,000.00 in Reprogrammed Funds) for Prog Costs; Provide for Award,  Authorization & Funding & for City to Execute Fed Prog Contracts for CDBG Prog Funds; Provide for further Council Action if Revenue Differs. Apv Positons: 2nd and rerefer


2019-388 ORD Concerning Continuation Grant; Approp $2,634,349.00 in Annual Housing Opportunity for Persons With Aids (HOPWA) Prog Grant Funding) From HUD Dept, to Provide Wide Range of Housing, Social Svcs, Prog Planning, and Developmt Costs to Low-Income Persons Living w/HIV/Aids & Their Families in Duval County: 2nd and rerefer


2019-389 ORD Concerning Continuation Grant; Approp $4, 619, 801.00 ($3, 464,850.75 from the FEMA through the FDEM & a 25% City Match of $1,154,950.25 from the Gen Fund) under the Hazard Mitigation Grant Prog. to Acquire & Demolish 17 Flood-Prone Properties & return them to Green Space; Auth Mayor & Corp Sec to Execute & Deliver, the Federally-Funded Subaward & Grant Agreemt btwn FDEM & City of Jax; Amend 2019-2023 5 Yr CIP Apvd Ord 2018-505-E to Provide Funding for Proj. Entitled "Acquisition & Demo of 17 Floodprone Properties": Oversight by FDEM: 2nd and rerefer


2019-390 ORD-MC Amend Chapt 111 (Special Rev & Trust Accts), Pt 8 (Education, Library & Children), Sec. 111.850 (KHA Trust Funds), Ord Code, to Increase Access to Funding From the Youth Travel Trust Fund for All of Duval County's At-Hope Youth; Provide for Codification: 2nd and rerefer


2019-391 ORD-MC Amend Sec. 123.102 (Fees Estab.), Pt 1 (In General), Chapt 123 (Public Fees), Ord Code, to update City Fees to Add a New Food Truck - Annual Fire Inspection Fee; Amend City of Jax Fees at to Modify Fees to add a New Food Truck - Annual Fire Inspection Fee; Directive to Legislative Svcs Div to Circulate Enacted Legislation to Webmaster for Immediate Update of Fees Online: 2nd and rerefer


2019-395 ORD-MC Repealing Chapt 27 (Office of Sports & Entertainment), Ord Code, & Reserving the Chapt in its entirety; Creating a New Pt 2 (Sports & Entertainment Div.), Chapt. 28 (Parks, Recreation & Community Svcs), Ord Code, to move the Sports & Entertainment Ofc into the Dept of Parks, Recreation & Community Svcs as a Div.; Amend Sec 26.201 (Economic Developmt), Chapt 26 (Economic Developmt), Ord Code, to add the functions of operating the Jax Film & TV Ofc to the Ofc Of Economic Developmt; Amend Chapt 111 (Special Rev & Trust Acct), Pt 1 (Parks, Recreation, Culture & Entertainment), Ord Code, to clarify auth entity for expenditure of funds; Repealing  Pt 4 (Philanthropic Officer), Chapt 20 (Executive Ofc of the Mayor),Ord Code; Creating a New Pt 4 (Director of Strategic Partnerships), Chapt 20 (Executive Ofc of the Mayor), Ord Code, to establish a Director of Strategic Partnerships within the Executive Ofc of the Mayor;  providing for transition & codification of the Table of Contents; Auth the Auditor's & General Counsel's Ofc to make Technical Amendments; Providing for an Organizational Chart: 2nd and rerefer


2019-396 ORD Approp $30,000 from the Court Costs $65 Fee F.S. 939.185 Subfund 1S1Fund Balance to Court Costs $65 Fee F.S. 939.185 Subfund 1S1- Judicial Support - Professional Svcs Acct to Assist the Courts in Disposing of Post Conviction Relief - FL Rules of Criminal Procedure 3.850 Cases, as Mandated by the Dist Court of Appeal: 2nd and rerefer


2019-398 ORD Concerning Surplus Personal Property of the City; Waiving the Reverter Provision of Ord 2018-39-E to Allow Previous Surplussed Vehicle (2010 Chevrolet Impala, VIN 2G1WA5EK8A1200413, Vehicle Number 8369-20) to be disposed of by the Town of Baldwin; Declaring that Certain 2008 Chevy Impala (VIN 2GIWB58K389286198, Vehicle Number 1948-30) Valued at $5,100 to be Surplus to the needs of the City & Auth the Approp Officials of the City to Transfer Title of Said Property to the Town of Baldwin for its use, at no cost, in accord with 122812 (C), Ord Code; Designating Fleet Mgmt Div of Finance & Admin Dept to Monitor Actual Use of Said Property; Providing for a Reverter: 2nd and rerefer


2019-399 ORD Approp $75,000.00 from Mayoral Transition Funding with the Gen Fund/ Gen Svc Dist. to provide Funding to Gateway Community Svc, Inc. for a Contribution for a HVAC Unit & Installation at Gateway Community Svcs, Inc., Apv & Auth the  Mayor & Corp Sec to Execute & Deliver, an Agreemt btwn City of Jax & Gateway Community Svc, Inc. for a Contribution for a HVAC Unit; Invoking the Exception of 125.107 (G) (exemptions), Chapt 126 (Procurement Code), Ord Code, to District Contract with Gateways Community Svcs, Inc.; Oversight by P.W. Dept: 2nd and rerefer


2019-400 ORD Approp $6,449.39 from Council Dist 13 Loblolly Recreation/Parks Acct to Provide Funding to the Jax Bch Elementary Preservation Fund, Inc. to Provide Funding for Improvements to the Rhoda L. Martin Cultural Heritage Ctr in Jax Bch, FL; Providing for Reverter Language; Finding a Municipal Purpose; Waiving Requirements of Sec. 111.780 (Loblolly Wetlands Mitigation Special Rev Fund) & Sec 106.315 (Dist Council Expenditures) as to Procedures for Approp of Dist Council Funds; Waiving the relevant Provisions of Chapt 118 (Misc. Approps.), Ord Code, as to Auditing & Compliance Measures for Grants from the City Since the Contract Provides Adequate Compliance; Auth the Mayor & Corp Sec to Execute a Contract; Appointing the Dept of Parks, Recreation, Community Svcs to Oversee Proj Contractual Svcs Pursuant to Sec 126.107 (G), Ord Code: 2nd and rerefer


2019-401 ORD Auth & Apv Mayor & Corp Sec to Execute & Deliver (1) a Purchase & Sale Agreemt btwn City of Jax & Ryan Companies US, Inc. & all Deeds, License Agreemts & Closing Docs. Relating thereto, & Otherwise take All Necessary Action to Effectuate the Purpose of the Agreemt, for the conveyance to Developer of Real Propty, Comprised of Approx. 1.52 Acre Parcel of unimproved Real Propty at 337 W. Adams St to Redevelop into an Approx. 207,810 Sq. Ft. Ofc Bldg & Structured Parking Facility to Serve as New JEA Headquarters; and (2) Auth the Placement of a Declaration of Restrictive Covenant btwn City of Jax & FDEP, Any other Documents Necessary to Effectuate the Purposes of the Restrictive Covenant, for r/w adjacent to Propty, so as to Place Environmental Restrictions on the Site; Oversight by DIA: 2nd and rerefer


2019-418 ORD Approp $391,100.00 from Tax Collector Fund Balance -TCSG017-38901 to Tax Collector TCSG017-06403 to Prepay for 4 Yrs of a New Modernized Queuing System, Providing a Carryover of Funds into Subsequent Fiscal Yrs: 2nd and rerefer


Meeting Adjourned: 9:12 a.m.


Minutes: Jeff Clements, Council Research


              6.4.19   Posted 9:30 a.m.

Tapes:  Finance agenda meeting– LSD