Finance Committee Agenda Meeting Minutes

 May 21, 2019

9:00 a.m.


Topic: Finance Committee agenda meeting


Location: City Council Chamber, 1st floor, City Hall – St. James Building, 117 West Duval Street


In attendance: Council Members Greg Anderson (Chair), Lori Boyer, Jim Love, Reggie Gaffney, Bill Gulliford, Joyce Morgan



Also: Kyle Billy and Kim Taylor – Council Auditor’s Office; Peggy Sidman and Paige Johnston  – Office of General Counsel; Jeff Clements – Council Research Division; Crystal Shemwell – Legislative Services Division; Sam Mousa, Brian Hughes, Jordan Elsbury, Leeann Krieg, Rachel Lockhart – Mayor’s Office; Joey Greive and Angela Moyer – Finance and Administration Department; Jerry Holland – Property Appraiser; Steve Woodard – Emergency Preparedness; Stephanie Burch – Neighborhoods Department; John Pappas – Public Works Department


Meeting Convened: 9:02 a.m.


Chairman Anderson called the meeting to order and reviewed the Auditor’s marked agenda which included 3 items marked for deferral, 15 items ready for action, and 7 items for second reading and re-referral.


The Council Auditor will provide overviews of 2 recent reports: #824 – Capital Assets Audit, and #825 – Quarterly Budget Summary for the 6 months Ended March 31, 2019.


2018-76 (Amend Sec 21.07 (Fiscal & Budgetary Functions), Article 21 (JEA), City Charter, to create New Subsec M to Provide & Maintain Water & Sewer Lines in certain Pre-Consolidated Urban Areas): The bill was withdrawn in the TEU Committee; a motion to withdraw will be made.


2018-420 (Auth All Documents Necessary to Consummate the Installation of the National Memorial for Peace & Justice's Duval County Memorial Monument in Hemming Park to Commemorate the African-American Victims of Lynching in Duval County, FL btwn 1877 & 1950): Defer


2018-593 (Expressing City Council's Opposition to the Sale of JEA at this time): a motion to withdraw will be made.


2018-661 (Amend the Beach Community Development District's Boundary, to Remove Approx 25.41 Acres from said District): Defer


2018-712 (ORD-MC regarding Prohibition of the Approval, Grant, or Issuance of Certain Licenses, Permits, Certificates or Zoning Actions to Persons with Unpaid Civil  Penalties or Current Violations of the Ord Code; Amend Chapt 307 (Historic Preservation and Protection), Pt 1 (Gen Provisions), Sec 307.111 (Enforcement; Civil Remedies); Amend Chapt 320 (Gen Provisions), Pt 4 (Permits), Sec 320.402 (Application for Permit); Amend Chapt 518 (Jax Propty Safety and Management Code), Pt 1 (Gen Provisions), Sec 518.103 (Applicability); Creating a new Sec 609.110 (Prohibition of Administrative Action); Amend Chapt 650 (Comprehensive Planning for future Development), Pt 4 (Amendments to the Comprehensive Plan), Sec 650.402 (Initiation of Proposal); Amend Chapt 654 (Code of Subdivision Regs), Sec 654.105 (Applicability); Amend Chapt 656 (Zoning Code), Pt 1 (Gen Provisions), Subpart B (Administration), Sec 656.109 (Administration and Enforcement; Interpretation of Zoning Code; Administrative Deviations), and Sec 656.111 (Violations and Penalties); Amend Chapt 780 (Property Tax), Pt 3 (Tax Exemption for Rehabilitation and Properties in Historic Districts), Sec 780.305 (Application): Defer


2019-135 (ORD Auth & Apv Mayor & Corp Sec to Execute a Real Estate Purchase & Sale Agreemnt btwn The City of Jax & Load King Manufacturing Co., & to Execute all Deeds & Closing Docs relating thereto & take all necessary action to effectuate the purposes of the agreement, for the conveyance to Load King of Real Propty Comprised of 2 parcels approx..1.96 acres total at the corner of Myrtle Ave. N. & Union St. W., Jax,FL, to Expand & Redevelop the Load King Propty for new warehousing & shipping facilties which will result in addnl jobs for the community; Waiving Sec.122.421 (B) (Gen Provisions; Delegations of Authority), Chapt 122 (Public Propty), Ord Code, regarding Sale of Park Land to allow for Sale of Park Land; Directing Sale of proceeds specifically to Park Projects within Council Dist 9 in accordance with Sec 122.421 (I), Ord Code; Oversight by Real Estate Div of the Neighborhoods Dept.): Amend/Move.


Emily Pierce of Load King explained that a new site has been identified by the Parks and Recreation Department for the relocation of the Head Start program at less cost than the site identified in the bill, so an amendment will be needed. Council Member Boyer asked the OGC and Auditor’s Office to review the contract, which she has not seen, before the meeting.


2019-280 ORD Approp $337,601.12 from Gen Fund/Gen Svc Dist Fund Balance to provide Funding for settlement of Claims asserted by the U.S. Dept of Health and Human Svcs Ofc of Inspector General; Apv and Auth Execution of a Settlement Agreemt: Move


2019-281 ORD Adopting Recommended Findings & Conclusions for the Duval County Propty Appraiser's FY 2019-2020 Budget: Move


The bill will be taken up first in the meeting with Property Appraiser Jerry Holland present to discuss the budget.


2019-282 ORD Approp $148,946.00 from Gen Fund - GSD Fund Balance (of funds recaptured to the Gen Fund - GSD for FY 2017/2018) to Huguenot Park Subfund to 1D1, to provide funding to address the Negative Cash Balance within the Huguenot Park Subfund: Move


2019-284 ORD Adopt Amend to Jax/Duval County Affordable Housing Assistance Prog Local Housing Assistance Plan ("LHAP") for FY's 2018-2019, 2019-2020 & 2020-2021 to add Foreclosure Prevention as an eligible activity to the City's State Housing Initiatives Partnership (SHIP) Prog.: Move


2019-285 ORD Approp $2,037,391.00 in Fed-Funded Community Developmt Block Grant Disaster Recovery (CDBG-DR) Funding passed through State of FL Dept of Economic Opportunity to Provide Housing Rehab Svcs to Single-Family Properties damaged by Hurricane Matthew & unable to be rehabilitated using other funding sources; Auth Mayor to Execute & Deliver, on behalf of the City, the Fed-Funded (CDBG-DR) Prog Subgrant Agreemt btwn the State of FL, Dept of Economic Opportunity, and the City of Jax; Oversight by Housing & Community Development Div of the Neighborhoods Dept.: Amend/Move


2019-287 ORD Approp $655,000.00 Associated with Vystar Veterans Memorial Arena Agreemnt in order to Provide Funding in amount of (1) $52,500.00 to Fund the Newly Created Veterans Memorial Arena Trust Fund, (2) $326,225.00 for Capital Maint at the Arena, (3) $146,275.00 for Costs relating to Changing Out Signage, Marketing Materials, & Digital Platforms, & for Replacing Municipal Signs, (4) $50,000.00 as a One-Time Contribution from Vystar Credit Union ("Vystar") for the Developmt of a New Veterans Memorial Element within the Arena or on the Arena grounds, and (5) $80,000.00 as a 1st Annual Contribution from Vystar to Help Fund Quarterly Veterans Events: Amend/Move


2019-288 ORD Approp $631,072.00 in Grant Funds from the FDOT to Provide Funding for the Installation of Approx 615 New Countdown Heads at 81 State Intersection; Auth Mayor to Execute & Deliver the State Funded Grant Agreemt & any Extensions or Modifications thereof; Amend 2019-2023 5Yr CIP Apvd by Ord 2018-505-E to Provide Funds for the Proj Entitled "Crosswalk Countdown Heads"; Oversight by Engineering & Constrn Mgmt Div & Traffic  Engineering Div of Dept of PW: Amend/Move


2019-289 ORD re Continuation Grant; Approp $415,085.00 ($311,313.75 from Federal Emerg Management Agency (FEMA) thru Florida Div of Emerg Management (FDEM) & a 25% City Match of $103,771.25 from reserve for Federal Funds) under the Hazard Mitigation Grant Prog to Acquire & Demolish a Flood-Prone Propty & Return it to Green Space; Auth Mayor to Execute & Deliver on behalf of City, the Federally-Funded Subaward & Grant Agreemnt btwn FDEM & the City of Jax; Oversight by FDEM: Amend/Move


2019-290 ORD-MC Adopting an Inventory List Identifying City/County-Owned Propty deemed Appropriate for use as Potential Affordable Housing; Declaring the 189 Parcels on the List to be Surplus; Auth Disposition Pursuant to Sec 122.423 (Disposition for Affordable Housing), Subpart B (Real Propty Dispositions & Exchanges), Part 4 (Real Propty) of Chapt 122 (Public Propty), Ord Code; Amend Sec. 111.920 (Neighborhood Stabilization Prog Special Rev Fund), Part 9 (Neighborhood Developmt) of Chapt 111 (Special Rev & Trust Accts) to Repeal Sec 111.920 (B); Creating a New Sec. 111.940 (Affordable Housing Special Rev Fund), Part 9 (Neighborhood Developmt) of Chapt 111(Special Rev & Trust Accts) Amend Sec 122.423 (Disposition for Affordable Housing), Subpart B (Real Propty Dispositions & Exchanges), Part 4 (Real Propty) of Chapt 122 (Public Propty), Ord Code; to Correct Cross-Reference to the Affordable Housing Special Rev Fund: Amend/Move


2019-291 ORD Auth Kids Hope Alliance to Extend a Contract with Communities in Schools of Jacksonville, Inc. ("CIS") to provide Afterschool Programming at Alfred I. Dupont Middle School; Auth KHA to contract directly with CIS to provide Summer Programming at Alfred I. Dupont Middle School; Auth KHA to Extend Contract with Hope Haven Association, Inc. ("Hope Haven") to provide Afterschool Programming at Alden Road Exceptional Student Ctr; Auth KHA to Extend Contract with Police Athletic League of Jacksonville, Inc. ("PAL") to provide Afterschool Programming at Palm Avenue Exceptional Student Ctr; Invoking Exception of Sec 126.107(G)(Exemptions), Pt 1 (Gen Regulations), Chapt 126 (Procurement Code), Ord Code, to allow KHA to procure Afterschool & Summer Programming from CIS, & to procure Afterschool Programming from Hope Haven & PAL; Waiving requiremts of Sec 77.111(a) (Provider Contracts), Chapt 77 (KHA), Ord Code, to exempt Children's Svcs. Programming to be provided by CIS, Hope Haven & PAL from Competitive Procurement: Amend/Move


2019-293 ORD Approp $15,155,000.00 from JEA Pursuant to Ord 2018-747-E to Provide (1) Funding in amt of $15,000,000.00 to Water/Wastewater System Fund for Constrn of Central Water & Wastewater Systems in order to eliminate on-site Treatmt & Disposal Systems, with Funding of Completed Capital Projs reverting back to Water/Wastewater System Fund Proj & (2) a One-Time Contribution of $155,000.00 to Jacksonville Port Authority (JPA) for River Gauges; Providing for Carryover  of funds compromising the One-Time Contribution of $155,000.00 to JPA for River Gauges until the Proj is Completed; Amend the 2019-2023 5 Yr CIP for the Proj entitled "Water/Wastewater System Fund"; Oversight by Dept of PW: Amend/Move


2019-305 RESO Auth Issuance by Jax Housing Finance Authority (JHFA) of its Homeowner Mortgage Rev Bonds of $50,000,000 for the Purpose of Purchasing Mortgage Loans Originated by Local Lending Institutions  to Finance Purchase or Rehab of New or Existing Owner-Occupied Single Family Residences, or purchasing Securities Evidencing Interests in or Backed by a Pool of such Mortgage Loans, Including Securities Guaranteed by Fed Govt or its Agencies thereof (The Project) or for the  Purpose of Refunding Portions of Previously Issued Homeowner Mortgage Revenue Bonds to Thereby make Available for the Financing of the Project; Auth Submission of a Request for Private Activity Bond Volume Cap Allocation; Determining Credit not being Pledge: Move


2019-322 ORD Approp $90,000.00 from Loblolly Wetlands Mitigation Fund Acct to SE Regional Pk Dev (Palmetto Leaves Park) Acct  for Constrn of 500 Linear Ft of Wooden Boardwalk at the Palmetto Leaves Regional Pk; Providing Carryover of Funds from Yr to Yr until Boardwalk Constrn is Completed: 2nd and rerefer


2019-325 ORD Approp $474,018,465.15 within Various 310 Series Capital Proj Funds to Balance Rev & Expenses at the Proj Level as part of a clean-up of Enterprise Resource Planning: 2nd and rerefer


2019-326 ORD Approp $102,600.00 from Fund Balance of Mosquito Control State Subfund ERMC012 to purchase Truck-Mounted Aerosol Spray Machines, Mobile Devices for Field Technicians, Replacemt of Perimeter Fencing for 12 Acre Facility, & Biological Control Products in Support of FY 2019 Operations: 2nd and rerefer


2019-327 ORD Approp $158,854,524.90 within Various 310 Series Capital Proj Funds to Balance Rev & Expenses as part of a clean-up of All All-Yrs Funds: 2nd and rerefer


2019-328 ORD-MC Amend Sec 111.760 (Tree Protection & Related Expenses Trust Fund), Pt 7 (Environment & Conservation), Chapt 111 (Special Revenue & Trust Accts), Ord Code, to Remove provision that allows monies in Tree Protection and Related Expenses Trust Fund to be spent on Landscaping Incidental to the Planting of Trees: 2nd and rerefer


2019-332 ORD Auth & Apv (1) An Amend One to Redev Agreemt btwn First Coast No More Homeless Pets, Inc. ("Company") & City of Jax ("City") dtd 1/23/09 ("Redev Agreemt"); (2) a Mortgage Modification Agreemt btwn the City & Company & (3) a Renewal Promissory Note btwn the City & Company, to Re-Amortize Remaining Balance of Loan & Extend Term of Note & Mortgage Evidencing the Loan for a Period of 15 Yrs, to 6/1/34; Designate Oversight by OED: 2nd and rerefer


2019-360 RESO Auth Issuance by Jax Housing Finance Authority (JHFA) of its Multifamily Housing Rev Bonds (The Waves Proj), in aggregate principal amt not to exceed $17,750,000 for the purpose of Financing the Acquisition & Demolition of Existing Multifamily Residential Rental Housing Facilities & Redevelopmt, Construction & Equipping of New Scattered Site Multifamily Residential Rental Housing Facilities for Persons or Families of Low, Middle, or Moderate Income located in City of Jax Beach: 2nd and rerefer


Meeting Adjourned: 9:11 a.m.


Minutes: Jeff Clements, Council Research


              5.21.19   Posted 3:00 p.m.

Tapes:  Finance agenda meeting– LSD