Finance Committee Agenda Meeting Minutes

 February 20, 2019

9:00 a.m.


Topic: Finance Committee agenda meeting


Location: City Council Chamber, 1st floor, City Hall – St. James Building, 117 West Duval Street


In attendance: Council Members Greg Anderson (Chair), Reggie Gaffney, Bill Gulliford, Lori Boyer, Jim Love


Also: Kyle Billy, Kim Taylor – Council Auditor’s Office; Peggy Sidman and Paige Johnston – Office of General Counsel; Jeff Clements – Council Research Division; Crystal Shemwell – Legislative Services Division; Chiquita Moore – Mayor’s Office; Joey Greive, Angela Moyer and A.J. Souto – Finance and Administration Department; Kirk Wendland and Ed Randolph – Office of Economic Development; John Pappas and Eric Fuller – Public Works Department; Bill Clement – Sheriff’s Office; Tim Johnson – Police and Fire Pension Fund


Meeting Convened: 9:00 a.m.


Chairman Anderson called the meeting to order and announced that the Council Auditor will be presenting the results of Report #822 – the FY18-19 first quarter budget report. Other presentations will include the Police and Fire Pension Fund annual actuarial report by PFPF Executive Director Tim Johnson and a report on the Kids Hope Alliance’s Stop the Violence mini-grant program by KHA Executive Director Joe Peppers. Council Member Boyer requested that the PFPF actuarial report be e-mailed to the committee members prior to the meeting.


Council Members Boyer and Gaffney will be introducing a resolution regarding a small change in the Emerald Necklace project and other committee members were invited to add their names as co-sponsors if they wished before introduction next week.


The Chair reviewed the Auditor’s marked agenda which included 5 items marked for deferral, 14 items ready for action (1 recommended to be substituted) and 13 items for second reading and re-referral.


2018-76 (Amend Sec 21.07 (Fiscal & Budgetary Functions), Article 21 (JEA), City Charter, to create New Subsec M to Provide & Maintain Water & Sewer Lines in certain Pre-Consolidated Urban Areas): Defer


2018-420 (Auth All Documents Necessary to Consummate the Installation of the National Memorial for Peace & Justice's Duval County Memorial Monument in Hemming Park to Commemorate the African-American Victims of Lynching in Duval County, FL btwn 1877 & 1950): Defer


2018-593 (Expressing City Council's Opposition to the Sale of JEA at this time): Defer


2018-661 (Amend the Beach Community Development District's Boundary, to Remove Approx 25.41 Acres from said District): Defer


2018-661 (ORD Amend the Beach Community Development District's Boundary, to Remove Approx 25.41 Acres from said District; Amend Chapt 92 Sec 92.22 to Memoralize reduction in acreage from previous Amendments and Current Amendment; Provide for Severability):  Defer


2018-712 (ORD-MC regarding Prohibition of the Approval, Grant, or Issuance of Certain Licenses, Permits, Certificates or Zoning Actions to Persons with Unpaid Civil  Penalties or Current Violations of the Ord Code; Amend Chapt 307 (Historic Preservation and Protection), Pt 1 (Gen Provisions), Sec 307.111 (Enforcement; Civil Remedies); Amend Chapt 320 (Gen Provisions), Pt 4 (Permits), Sec 320.402 (Application for Permit); Amend Chapt 518 (Jax Propty Safety and Management Code), Pt 1 (Gen Provisions), Sec 518.103 (Applicability); Creating a new Sec 609.110 (Prohibition of Administrative Action); Amend Chapt 650 (Comprehensive Planning for future Development), Pt 4 (Amendments to the Comprehensive Plan), Sec 650.402 (Initiation of Proposal); Amend Chapt 654 (Code of Subdivision Regs), Sec 654.105 (Applicability); Amend Chapt 656 (Zoning Code), Pt 1 (Gen Provisions), Subpart B (Administration), Sec 656.109 (Administration and Enforcement; Interpretation of Zoning Code; Administrative Deviations), and Sec 656.111 (Violations and Penalties); Amend Chapt 780 (Property Tax), Pt 3 (Tax Exemption for Rehabilitation and Properties in Historic Districts), Sec 780.305 (Application): Defer


2019-23 (ORD Approp $1,500,000.00 from Kids Hope Alliance Operating Subfund Fund into

Kids Hope Alliance Budget to fund Progs & Svcs for At-Hope Children and Youth in Jax): Substitute/Move

This bill will be moved to the last item on the agenda.


2019-44 (ORD Approp $781,748.00 from Tree Protection & Related Expenses Trust Fund,  Ord Subfund 15F, for the Planting of 12 American Hornbeams, 13 Sycamores, 78 Live Oaks, 18 Shumard Oaks, 26 Overcup Oaks, 2 Swamp Chestnut Oaks, 21 Red Maples, 12 Sweetgums, 22 Tulip Poplars, 17 Bald Cypress, 2 Eagleston Holly, 10 Winged Elms, 49 Drake Elms, 38 Crapemyrtles, 3 Longleaf Pines, 6 Chinese Fringtrees, 4 Southern Magnolias, 4 Little Gem Magnolias, 24 Dura-Heat River Birch, 8 Pride of Houston Yaupon Hollys and 13 Fringetrees,  for a Proj known as "RAP Releaf Tree Planting" in an area generally bounded by I-95, I-10, Cassat Ave, San Juan Ave, Jammes Rd, Timuquana Rd, and the St. Johns River; Providing for reversion to the Trust Fund of any unspent funds; Providing for Public Works to Oversee Proj.): Amend/Move


2019-45 (ORD Approp $35,880.00 from Sidewalk Constrn Spec Rev Fund to provide funding for Capital Costs related to Constrn of Sidewalks throughout the City; Amend 2019-2023 CIP to provide funding for the proj entitled "Sidewalk Maintenance Construction"): Move

Council Member Boyer said that she would be offering an amendment to the bill regarding use for construction only of new sidewalks. A revised BT will be needed


2019-46 (ORD Approp $723,236.00 from U.S. Dept of Justice, Ofc of Victims of Crimes, with no local match, to provide funding for Law Enforcemt-Based Direct Victim Svcs Prog): Move


2019-47 (ORD Approp $50,000.00 Grant Award from PetSmart Charities, Inc to expand Animal Care & Protective Svcs Pet Safety Net Prog; Auth Mayor & Corp Sec to execute & Deliver Grant Agreemt btwn Petsmart Charities, Inc. & City; Provide Oversight by Animal Care & Protective Svcs Div.): Move


2019-48 (ORD Approp $211,192.19 from "Countywide Intersec Imp/Intersec to Southbound Right Turn Ln - Mandarin Rd to provide funding for  Design & Constrn of a Right Turn Ln at Intersec of Scott Mill Rd & Mandarin Rd; Amend 2019-2023 CIP to reduce funding for the Proj entitled "Cntywd Intersection Imp & Bridge - Rehab - Intersections and provide funding for Proj Entitled "Scott Mill Rd - Southbound Right Turn Ln - Mandarin Rd."): Amend/Move


2019-49 (ORD Approp $6,000.00 in anticipated revenue to be received from The National Testing Network, Inc. (NTN) for Administration of the Candidate Physical Abilities Test (CPAT) to cover costs of equip & facility improvemt, repair, & maint, and the purchase of addnl equip necessary to continue using the CPAT for New Hires; Auth Chief of Training Div of JFRD to execute and deliver Test Ctr Agreemt btwn NTN and City of Jax; Provide Oversight by JFRD): Move


2019-50 (ORD Approp $170,000.00  from Completed and Closed Capital Improvement Projects to expand parking lot at existing Animal Care and Protective Svcs Bldg on Forest Street; Amend 2019-2023 CIP to provide funding for the Proj entitled "Animal Care Shelter Improvemts - Parking Lot Expansion"):Move


2019-51 (ORD-MC Relating to Benefits of Corrections Ofcrs; Amend Sec 16.06, Charter, to permit $20.00 Booking Fee to be used for any legal use for the Benefit of Corrections Officers): Amend/Move


2019-52 (ORD Auth Lease Agreemt btwn City and FON Inc for an initial term of One (1) year, with Two (2) One (1) year renewal options for 2,000 Sq Ft in Bldg 907 in Cecil Commerce Ctr at 13557 Lake Newman St with Initial Monthly base rent of $9.00 per Sq Ft plus $200 per month for common area maint costs, with monthly base rent subj to Annual Escalation Rate of Three Percent (3%); Providing Oversight by OED): Amend/Move


2019-55 (ORD-MC Amend Part 4 (Resource Recovery Prog), Chapt 380 (Solid Waste Mgmt), Ord Code, to Update Dept Name & Amend References to Host Fees to be Consistent with other code language; Amend Sec 320.409 (Schedule of Permit Fees), Pt 4 (Permits), Chapt 320 (Gen Provisions), Title VIII (Constrn Regs & Bldg Codes), Ord Code, to update permit fees to include a Solid Waste Charge for Constrn and Demolition Debris Fee; Amend City of Jax Fees at HTTP://, to modify fees to include a new Solid Waste Fee for Constrn and Demolition Debris; Directive to the Legislative Svcs. Div. to circulate enacted legislation to webmaster for immediate update of fees online): Amend/Move


2019-56 (ORD-MC New Sec 111.250 (Opioid Abuse Program Trust Fund), Part 2 (Health & Human Svcs.), Chapt. 111 (Special Revenue & Trust Accounts), Ord. Code, to establish a permanent trust fund for the Opioid Abuse Program as estab. by Ord. 2017-426-E & further continued by ordinances 2018-523-E, 2018-504-E & 2018-683-E; creating a new Chapt. 84 (Opioid Abuse Mitigation),Ord. code, to create an Opioid Abuse Prevention Committee & to create a Grants Committee to recommend awards & use of expenditures of the Opioid Abuse Program Trust Fund to Prevention Committee): Amend/Move


2019-62 (RESO Concerning City Council's Top Budget Priorities for the FY 2019-2020 & Encouraging the Mayor to Incorporate the Council  Priorities into the 2019-2020 Budget): Move


2019-86 (RESO Approp $100,000 from Northwest Jax Economic Dev Fund (NWJEDF) Misc Sales to Subsidies & Contributions to Private Organizations, to Preferred Freezer Svcs of Jax II, LLC for Purpose of Providing NW Jax Business Infrastructure Grant (The Big Grant) to support creation of Company's Operations and Constrn of a new Warehouse & Distr Facility in Jax, FL located on a Greenfield Site along Doolittle Rd at North Ellis Rd in Northwest Jax; Auth REV Grant of $1,100,000 providing for carryover of funds for the Big Grant from yr to yr until such funds are expended or lapse according to the Economic Dev Agreemt with City;  Designate Oversight by OED; Affirm Proj's Compliance with Public Investmt Policy; Request 2-Reading Passage): Amend/Move


2019-87 (ORD Approp $71,580.00 from Unobligated Federal Grant Funds to provide the Environmental Quality Div funding to purchase Equip for Air monitoring Sites within Duval County and to cover support and upgrade services for EQD's Airvision Software): 2nd and rerefer


2019-88 (ORD Approp $393,272.00  from Dept of Homeland Security/FEMA thru Fla Div of Emerg Mgmt to JSO, No Local Match, Provide funding for Regional Specialized training. Purchase of  specialized equip, and addition of the Public Safety Analyst/SPE Position; Auth Fed-Funded Sub-Award & Grant Agreemt; Designate Oversight by JSO Dept of Investigations & Homeland Security): 2nd and rerefer


2019-89 (ORD Approp $1,000,000.00 from Tree Protection & Related Expenses Trust Fund, Sub Fund 15F, for County-Wide Prog Entitled "Level 2 Tree Planting Prog" to provide tree planting on Publid Land in Duval County suggested by individuals or groups and administered by the City; Direct Dept of Public Works to administer prog in accordance with criteria herein provided; Provide Carryover of Funds into Subsequent Fiscal Years): 2nd and rerefer


2019-90 (ORD Approp $110,670.00 from Air Pollution Tag Fee Fund Balance to Provide Funding to the Environmental Quality Div (EQD) to purchase Model T640 PM Mass Monitors, a Two-Channel Automated Canister, an Air Toxic Standad, and an Olfactometer Package): 2nd and rerefer


2019-91 (ORD Approp $84,600.00 from Environmental Protection Bd (EPB) Trust Fund to EPB Trust Fund Operating Account to assistance to Groundwork Jax, Inc. in development of a Habitat Restoration Plan for McCoys Creek; Corp Sec to execute and deliver, the funding agreemt for McCoys Creek Natural Channel Restoration btwn City and Groundwork Jax, Inc; Oversight by Neighborhoods Dept.): 2nd and rerefer


2019-92 (ORD Amend FY 2017-2018 JTA Budget; Amend Ord 2017-504-E (Budget Ord) by Amending the JTA Budget Revised Schedules O & P): 2nd and rerefer


2019-95 (ORD-MC re Execute Agreemt btwn City and VYSTAR Credit Union for Naming Rights of the Jacksonville Veterans Memorial Arena and Providing for Renaming of the Arena as "VYSTAR Veterans Memorial Arena"; Amend Chapt 111 (Special Revenue & Trust Accts), Pt 2 (Health & Human Svcs), Ord Code, to create a new Sec 111.255, (The Veterans Memorial Arena Trust Fund); Amend Sec 122.102 (Naming of and signage of Public Facilities), Chapt 122 (Public Propty), Ord Code, to auth Renaming of the "Jacksonville Veteran's Memorial Arena" as "VYSTAR Veterans Memorial Arena"; Providing Oversight by Office of Sports and Entertainment): 2nd and rerefer


2019-96 (ORD Approp $3,456,857.00 from Public Bldg - Camera Reserve Public Parking ITD Operations and Equip Refresh to Provide Upgrades, Replacements, and New Installations of Video Hardware, Cameras, and Network Infrastructure as part of the City's Enterprise Security Video Camera Solution): 2nd and rerefer


2019-97 (ORD Auth & Apv Mayor & Corp Sec to Execute the Enhanced Municipal Svcs Agreemt with Downtown Vision, Inc; Oversight by the Downtown Investment Auth): 2nd and rerefer


2019-98 (ORD Concerning FY 2018-2019 Police & Fire Pension Fund (PFPF) Budget; Amend Ord 2018-504-E (Budget Ord) to Revise PFPF Operating Budget & Revise Schedules  AB  & AC; Attaching & Incorporating 2nd Revised Schedules AB & AC; Amend Sec 6.2 of Ord 2018-504-E to auth 1,500 temp Employee Hrs.): 2nd and rerefer


2019-99 (ORD Auth & Apv Mayor & Corp Sec to Execute The Subordination Agreemt with Campus Towers Senior Living, Inc. in order to subordinate the City's $510,000.00 loan to Edward Waters College to (1) A new Elderly Housing Community Loan and (2) A Future Low Income Housing Tax Credit Loan, both from FL Housing Finance Corp; Oversight by Housing & Community Dev Div.): 2nd and rerefer


2019-100 (ORD Apv Assumption by City of Obligations of a License Agreemnt btwn FL East Coast Railway, LLC, and Flagler Dev Company LLC, to pay Annual License Fee for the Railroad Crossing at Flagler Ctr at Gran Bay Blvd & Philips Highway; assuming rights and obligations of Flagler Dev Company LLC in the License Agreemt.  Oversight by Dept of Public Works): 2nd and rerefer


2019-101 (ORD Approp $50,000.00 from Environmental Protection Bd (EPB) Trust Fund to EPB Fund Operating Account to assist in development & activation of the Emerald Necklace by Providing funding to Groundwork Jax, Inc. for development of an Urban Biodiversity Corridor Along the S-line Urban Trail & Hogans Creek;  Oversight by Neighborhoods Dept; Requiring Annual Report to Jax Environmental Protection Board): 2nd and rerefer


Chiquita Moore said that Mr. Peppers of the KHA will be addressing the substance of the changes proposed to 2019-23 (Kids Hope Alliance $1.5 million appropriation) during discussion of that bill.


Meeting Adjourned: 9:11 a.m.


Minutes: Jeff Clements, Council Research


              2.20.19   Posted 9:30 a.m.

Tapes:  Finance agenda meeting– LSD