Finance Committee Agenda Meeting Minutes

 February 4, 2019

9:00 a.m.


Topic: Finance Committee agenda meeting


Location: City Council Chamber, 1st floor, City Hall – St. James Building, 117 West Duval Street


In attendance: Council Members Greg Anderson (Chair), Reggie Gaffney, Bill Gulliford, Lori Boyer, Jim Love, Sam Newby, Joyce Morgan


Also: Kyle Billy, Kim Taylor – Council Auditor’s Office; Peggy Sidman – Office of General Counsel; Jeff Clements – Council Research Division; Crystal Shemwell and Jessica Smith – Legislative Services Division; Leeann Krieg – Mayor’s Office; Joey Greive – Finance and Administration Department; Kirk Wendland and Ed Randolph – Office of Economic Development; Stephanie Burch and Robert Ownby – Neighborhoods Department; Chief David Castleman – Fire and Rescue Department


Meeting Convened: 9:00 a.m.


Chairman Anderson called the meeting to order and announced that the Council Auditor will be presenting the results of Audit #778A- JAA Payroll Audit Follow-up.


The Chair reviewed the Auditor’s marked agenda which included 6 items marked for deferral, 8 items ready for action (1 recommended to be substituted) and 12 items for second reading and re-referral. The JEA agreement (2018-747) will be taken up first and JEA CEO Aaron Zahn will be present for the discussion. 2019-23 (Kids Hope Alliance appropriation) will be deferred to the next meeting. Police and Fire Pension Fund Executive Director Tim Johnson will be providing a presentation on the plan’s annual actuarial report at the next meeting.


2018-76 (Amend Sec 21.07 (Fiscal & Budgetary Functions), Article 21 (JEA), City Charter, to create New Subsec M to Provide & Maintain Water & Sewer Lines in certain Pre-Consolidated Urban Areas): Defer


2018-420 (Auth All Documents Necessary to Consummate the Installation of the National Memorial for Peace & Justice's Duval County Memorial Monument in Hemming Park to Commemorate the African-American Victims of Lynching in Duval County, FL btwn 1877 & 1950): Defer


2018-593 (Expressing City Council's Opposition to the Sale of JEA at this time): Defer

2018-661 (Amend the Beach Community Development District's Boundary, to Remove Approx 25.41 Acres from said District): Defer


2018-712 (regarding Prohibition of the Approval, Grant, or Issuance of Certain Licenses, Permits, Certificates or Zoning Actions to Persons with Unpaid Civil Penalties or Current Violations of the Ord Code): Defer


2018-747 (Amend Sec 21.07 (Fiscal & Budgetary Functions), Article 21 (JEA), City Charter, relating to JEA's Annual Contribution Payment; Apv Amend to Interagency Agreemt with JEA): Amend/Move


2018-868 (Auth Interlocal Agreemt Continuing the First Coast Workforce Development Consortium (2018 Interlocal Agreemt) bet City & Counties of Baker, Clay, Nassau, Putnam & St Johns; Provide for 2-Yr Participation Limitation by the City in the 2018 Interlocal Agreemt): Substitute/Move


209-20 (ORD Approp $200,000.00 Land & Water Conservation Fund (LWCF) Grant from FL DEP to fund Public Outdoor Recreation Improvements at Kathryn Abbey Hanna Park): Amend/Move


2019-21 (ORD Approp 200,000.00 by transferring available funds from Countywide Economic Dev II Proj to Façade Renovation Grant Program to provide Commercial or Retail Façade Renovation Bldg Assistance for Existing Businesses in Economically Distressed Areas of Jax): Amend/Move


2019-22 (ORD Approp $3,671,424.54 ($1,809,962.00 in New Revenue collected from Foreclosure Registry and a Re-allocation of $1,347,231.27 in previously approp funds); to provide funding to cover var progs auth pursuant to Chapt 179, Ord Code): Amend/Move


2019-23 (ORD Approp $1,500,000.00 from Kids Hope Alliance Operating Subfund Fund into

Kids Hope Alliance Budget to fund Progs & Svcs for At-Hope Children and Youth in Jax): Defer


2019-24 (ORD Approp $15,000.00 Grant Award from Northeast Florida Healthcare Coalition (NEFLHCC) to fund the purchase for the JFRD Rescue Units of an AeroClave Decontamination System): Amend/Move


2019-26 (ORD Transferring $841,416.00 from Debt Managemt Fund & Gen Fund/Gen Svcs

Dist to Motor Pool - Direct Replacemt for Purchase of 38 Covert Vehicles previously scheduled for Lease for JSO; Amend 2018-504-E, to replace Revised Schedule B4c, Vehicle Replacemt Sched, as it pertains to JSO to allow for the purchase of 38 Covert Vehicles previously scheduled for lease): Amend/Move


2019-37 (RESO Auth Economic Dev Agreemt with "Project Danville" to Support Expansion of

Company's Operations in Jax): Amend/Move


2019-44 (ORD Approp $781,748.00 from Tree Protection & Related Expenses Trust Fund,  Ord Subfund 15F, for the Planting of 12 American Hornbeams, 13 Sycamores, 78 Live Oaks, 18 Shumard Oaks, 26 Overcup Oaks, 2 Swamp Chestnut Oaks, 21 Red Maples, 12 Sweetgums, 22 Tulip Poplars, 17 Bald Cypress, 2 Eagleston Holly, 10 Winged Elms, 49 Drake Elms, 38 Crapemyrtles, 3 Longleaf Pines, 6 Chinese Fringtrees, 4 Southern Magnolias, 4 Little Gem Magnolias, 24 Dura-Heat River Birch, 8 Pride of Houston Yaupon Hollys and 13 Fringetrees,  for a Proj known as "RAP Releaf Tree Planting" in an area generally bounded by I-95, I-10, Cassat Ave, San Juan Ave, Jammes Rd, Timuquana Rd, and the St. Johns River; Providing for reversion to the Trust Fund of any unspent funds; Providing for Public Works to Oversee Proj.): 2nd and re-refer


2019-45 (ORD Approp $35,880.00 from Sidewalk Constrn Spec Rev Fund to provide funding for Capital Costs related to Constrn of Sidewalks throughout the City; Amend 2019-2023 CIP to provide funding for the proj entitled "Sidewalk Maintenance Construction"): 2nd and re-refer


2019-46 (ORD Approp $723,236.00 from U.S. Dept of Justice, Ofc of Victims of Crimes, with no local match, to provide funding for Law Enforcemt-Based Direct Victim Svcs Prog): 2nd and re-refer


2019-47 (ORD Approp $50,000.00 Grant Award from PetSmart Charities, Inc to expand Animal Care & Protective Svcs Pet Safety Net Prog; Auth Mayor & Corp Sec to execute & Deliver Grant Agreemt btwn Petsmart Charities, Inc. & City; Provide Oversight by Animal Care & Protective Svcs Div.): 2nd and re-refer


2019-48 (ORD Approp $211,192.19  from "Countywide Intersec Imp/Intersec to Southbound Right Turn Ln - Mandarin Rd to provide funding for  Design & Constrn of a Right Turn Ln at Intersec of Scott Mill Rd & Mandarin Rd; Amend 2019-2023 CIP to reduce funding for the Proj entitled "CNTYWD Intersection IMP & Bridge - Rehab - Intersections and provide funding for Proj Entitled "Scott Mill Rd - Southbound Right Turn Ln - Mandarin Rd."): 2nd and re-refer


2019-49 (ORD Approp $6,000.00 in anticipated revenue to be received from The National Testing Network, Inc. (NTN) for Administration of the Candidate Physical Abilities Test (CPAT) to cover costs of equip & facility improvemt, repair, & maint, and the purchase of addnl equip necessary to continue using the CPAT for New Hires; Auth Chief of Training Div of JFRD to execute and deliver Test Ctr Agreemt btwn NTN and City of Jax; Provide Oversight by JFRD): 2nd and re-refer


2019-50 (ORD Approp $170,000.00  from Completed and Closed Capital Improvement Projects to expand parking lot at existing Animal Care and Protective Svcs Bldg on Forest Street; Amend 2019-2023 CIP to provide funding for the Proj entitled "Animal Care Shelter Improvemts - Parking Lot Expansion"):2nd and re-refer


2019-51 (ORD-MC Relating to Benefits of Corrections Ofcrs; Amend Sec 16.06, Charter, to permit $20.00 Booking Fee to be used for any legal use for the Benefit of Corrections Officers): 2nd and re-refer


2019-52 (ORD Auth Lease Agreemt btwn City and FON Inc for an initial term of One (1) year, with Two (2) One (1) year renewal options for 2,000 Sq Ft in Bldg 907 in Cecil Commerce Ctr at 13557 Lake Newman St with Initial Monthly base rent of $9.00 per Sq Ft plus $200 per month for common area maint costs, with monthly base rent subj to Annual Escalation Rate of Three Percent (3%); Providing Oversight by OED): 2nd and re-refer


Meeting Adjourned: 9:06 a.m.


Minutes: Jeff Clements, Council Research


              2.4.19   Posted 9:30 a.m.

Tapes:  Finance agenda meeting– LSD